CHAPTER Rev 1100
FINANCIAL SOURCE CODING FOR LOCAL EDUCATIONAL AGENCIES
Statutory
Authority: RSA 21-J:13; RSA 21-J:17; RSA
21-J:34
PART Rev 1101
DEFINITIONS
Rev 1101.01 "Account structure" means the
method by which data is coded to facilitate the accumulation into the
categories for reports required in Rev 1111.
Source.
#1536, eff 2-19-80; ss by #2053, eff 6-10-82; ss by #2723, eff 5-23-84,
EXPIRED 5-23-90
New. #5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev 1101.02 "Accounting system" means the
method where financial data is:
(a)
Captured during actual operation of the LEA;
(b)
Recorded in the books of account; and
(c)
Summarized to produce the reports required in Rev 1111.
Source.
#1536, eff 2-19-80; ss by #2053, eff 6-10-82; ss by #2723, eff 5-23-84,
EXPIRED 5-23-90
New. #5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev 1101.03 "Accrual" means the basis of
accounting under which:
(a)
Revenues are recognized in the accounting period during which they are:
(1) Earned; and
(2) Become measurable; and
(b)
Expenses are recognized in the period incurred, if measurable.
Source.
#1536, eff 2-19-80; ss by #2053, eff 6-10-82; ss by #2723, eff 5-23-84,
EXPIRED 5-23-90
New. #5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev 1101.04 “American Institute of Certified Public
Accountants (AICPA)” means the
Source. #5072,
eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev 1101.05 "Appropriation" means
"appropriation", as defined in RSA 32:3, II.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.04)
Rev
1101.06 "Basis of accounting"
means when revenues, expenditures, expenses, transfers, and the related assets
and liabilities are:
(a) Recognized in the accounts; and
(b) Reported in the financial statements.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.05)
Rev
1101.07 "Double entry" means
an accounting system which requires that, for every entry made to the debit
side of an account, an entry for a corresponding amount is made to the credit
side of another account.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.06)
Rev 1101.08 "Financial Accounting
Standards Board" (FASB) means the
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.07)
Rev 1101.09 "Function" means a description of
the activity for which a service or material item is acquired.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.08)
Rev 1101.10 "Function code" means the 4 digit
code used to signify expenditures for a particular activity within the
accounting system.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.09)
Rev 1101.11 "Fund" means a fiscal and
accounting entity with a self-balancing set of accounts recording cash and
other financial resources, with all related liabilities and residual equities
or balances, and changes therein, segregated for the purpose of carrying on
specific activities or attaining certain objectives in accordance with special
regulations, restrictions, or limitations.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.10)
Rev 1101.12 “Fund code” means the code number assigned to
classify different types of funds.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss ny #8306, eff 3-22-05
Rev
1101.13 "Generally accepted
accounting principles" (GAAP) means the established body of theory and
practice that acts as a general guide.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.11)
Rev
1101.14 "Governmental Accounting
Standards Board" (GASB) means the
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.12)
Rev 1101.15 "Legislative
body" means:
(a)
For an independent school, the voters at a school district meeting;
(b)
For the city of
(c)
For a dependent school department of a municipality, one of the
following basic forms of government utilized by the municipality:
(1) City or town council;
(2) Mayor and council;
(3) Mayor and board of aldermen; or
(4) Town meeting.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.13)
Rev 1101.16 "Local educational agency" (LEA)
means each
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.14)
Rev 1101.17 "Modified accrual" means the basis
of accounting under which:
(a)
Revenues are recognized in the accounting period during which they
become available and measurable; and
(b)
Expenditures are recognized in the accounting period in which the fund liability
is incurred, if measurable, except for unmatured interest on general long-term
debt.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.15)
Rev 1101.18 "Object" means a description of the
service or commodity obtained as a result of a specific expenditure.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss and moved by #8306,
eff 3-22-05 (from Rev 1101.16)
Rev
1101.19 "Object code" means a
3-digit code added to a function code which signifies a particular
service or commodity obtained.
Source.
#8306, eff 3-22-05 (from Rev 1101.17)
Rev
1101.20 "Organization code"
means a one-digit code added to a function code which signifies a particular
instructional organization within the existing school system;
Source.
#8306, eff 3-22-05 (from Rev 1101.18)
PART
Rev 1102 METHOD AND BASIS OF ACCOUNTING
AND GENERALLY ACCEPTED ACCOUNTING PRINCIPLES FOR SCHOOLS
Rev 1102.01 Method of Accounting. LEA's shall use a double entry system of
bookkeeping to record all financial transactions.
Source. #1536, eff 2-19-80; ss by #2053, eff 6-10-82;
ss by #2723, eff 5-23-84, EXPIRED 5-23-90
New. #5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev 1102.02 Basis of Accounting. For purposes of reporting year end financial
status, LEAs shall complete and file annually not later than September 1, Form
MS-25, School District Financial Report, with the department of
revenue administration by providing the
information on:
(a)
Governmental funds, expendable trust funds, and fiduciary funds on the
modified accrual basis of accounting; and
(b)
Proprietary funds, non-expendable trust funds and pension funds on the
accrual basis of accounting.
Source.
#1536, eff 2-19-80; ss by #2053, eff 6-10-82; ss by #2723, eff 5-23-84,
EXPIRED 5-23-90
New. #5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev 1102.03 Hierarchy of Generally Accepted Accounting
Principles (GAAP) for Schools. For
general accounting in areas not addressed in this rule, the LEA's shall follow,
in descending priority sequence, authoritative sources listed below:
(a)
The most authoritative level includes:
(1) GASB statements;
(2) GASB interpretations; or
(3) AICPA or FASB pronouncements made applicable
by a GASB statement or GASB interpretation;
(b)
The second most authoritative level includes:
(1) GASB technical bulletins;
(2) AICPA industry audit and accounting guides
made applicable by the AICPA and cleared by the GASB; or
(3) AICPA statements of position made applicable
to auditing governmental entities by the AICPA and cleared by the GASB;
(c)
The third most authoritative level includes: AICPA statements of position made applicable
by the AICPA and cleared by the GASB;
(d)
The fourth most authoritative level includes:
(1) GASB implementation guides; or
(2) Prevalent accounting practices widely recognized,
among their peers, by public accountants and certified public accountants,
licensed under RSA 309-B, who prepare state and local governmental financial
reports; and
(e)
Other sources including:
(1) GASB concepts statements;
(2) The
(3) FASB guidelines that are not authoritative
for:
a. Governments;
b. Text books;
c. Professional publications; and
d. Professional organization position papers.
Source.
#1536, eff 2-19-80; ss by #2053, eff 6-10-82; ss by #2723, eff 5-23-84,
EXPIRED 5-23-90
New. #5072, eff 2-21-91; ss by #6125, eff
11-23-95; ss by #6476, eff 3-26-97; ss by #8306, eff 3-22-05
PART
Rev 1103 ACCOUNT STRUCTURE FOR ACCRUAL
Rev 1103.01 Account Structure.
(a)
The accrual basis of accounting shall be used for the financial reporting
of:
(1) Proprietary funds;
(2) Non expendable trust funds; and
(3) Pension trust funds.
(b)
Under the accrual basis of accounting, transactions shall be classified
by fund and for:
(1) Revenues by revenue
source;
(2) Expense by function; and
(3) Balance sheet by balance sheet account.
Source.
#1536, eff 2-19-80; ss by #2053, eff 6-10-82; ss by #2723, eff 5-23-84,
EXPIRED 5-23-90
New. #5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev
1103.02 - RESERVED
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; rpld by #8306, eff
3-22-05
Rev 1103.03 - RESERVED
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; rpld by #8306, eff
3-22-05
PART
Rev 1104 ACCOUNT STRUCTURE FOR MODIFIED
ACCRUAL
Rev 1104.01 Account Structure.
(a)
The modified accrual basis of accounting shall be used for the financial
reporting of:
(1) Governmental funds;
(2) Expendable trust funds; and
(3) Fiduciary funds.
(b)
Under
the modified accrual basis of accounting, transactions shall be classified by
fund and for:
(1) Revenue by revenue source;
(2) Expenditure by function; and
(3) Balance sheet by balance sheet account.
Source.
#1536, eff 2-19-80; ss by #2053, eff 6-10-82; ss by #2723, eff 5-23-84,
EXPIRED 5-23-90
New. #5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev
1104.02 - RESERVED
Source. #1536,
eff 2-19-80; ss by #2053, eff 6-10-82; ss by #2723, eff 5-23-84, EXPIRED
5-23-90
New. #5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; rpld by #8306, eff
3-22-05
Rev
1104.03 - RESERVED
Source.
#1536, eff 2-19-80; ss by #2053, eff 6-10-82; ss by #2723, eff 5-23-84,
EXPIRED 5-23-90
New. #5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; rpld by #8306, eff
3-22-05
PART Rev 1105 CLASSIFICATION OF FUNDS AND ACCOUNT GROUPS
Rev 1105.01 Classification
of Funds.
(a) Funds shall be
classified into 4 categories as follows:
(1) Governmental funds;
(2) Proprietary funds;
(3) Fiduciary funds; and
(4) Agency funds.
(b) Governmental
funds shall consist of:
(1) General fund, fund code 10, to account for all
financial resources of the LEA except those required to be accounted for in
another fund;
(2) Special revenue funds, fund code 20,
including:
a.
Fund code 21, food service, to account for the proceeds of revenue
sources that are legally restricted to expenditure for the purpose of providing
food service; and
b.
Fund code 22, to account for the proceeds of specific revenue sources,
other than food service, expendable trusts or major capital projects, that are
legally restricted to expenditure for specified purposes; and
(3) Capital project funds, fund code 30, to
account for financial resources used to acquire or construct capital
facilities, other than those financed by proprietary funds and trust funds.
(c) Proprietary
funds shall consist of the following funds not otherwise accounted for as
special revenue funds:
(1)
a.
That are financed and operated in a manner similar to private business
enterprises where the intent of the governing body is that the expenses,
including depreciation, of providing goods or services to the students or
general public on a continuing basis are financed or recovered primarily
through user charges; or
b. Where the governing body has decided that
periodic determination of revenues earned, expenses incurred, and net income is
appropriate for capital maintenance, public policy, management control, accountability,
or other purposes; and
(2) Internal service funds, fund code 70, to
account for the financing of goods or services provided on a cost-reimbursement
basis by one department or agency to other departments or agencies of the
governmental unit, or to other governmental units.
(d) Fiduciary funds,
fund code 80, shall be used to account for assets held by a governmental unit
in a trustee capacity or as agent for individuals, private organizations, other
governmental units, and/or other funds, including:
(1) Expendable trust funds, including trust funds
established under RSA 31 and capital reserve funds established under RSA 34 and
RSA 35;
(2) Nonexpendable trust funds established under
RSA 31; and
(3) Pension trust funds established under RSA 31.
(e) Agency funds,
fund code 90, shall account for funds held in a custodial capacity by a school
district for:
(1) Individuals;
(2) Organizations; or
(3) Other governments.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev
1105.02 - RESERVED
Source. #5072,
eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; amd by #6869, eff
10-20-98; rpld by #8306, eff 3-22-05
Rev 1105.03 Activity Funds.
(a)
Activity funds shall be specific funds for activities that are school
related but not part of regular instructional activities.
(b)
Activity funds may take the form of governmental, fiduciary or
proprietary funds as described above.
(c)
The school board shall be responsible for all activity funds in the LEA.
(d)
All activity funds shall be audited by the auditor of record.
(e)
If any portion of the activity fund revenue is financed from tax monies,
the budget of that fund shall:
(1) Show all revenues and expenditures; and
(2) Be reported on required annual forms;
(f) When 100 percent of the revenue in the activity fund is raised by students, the revenues and expenditures shall not be reported on the annual reports required by the department of revenue administration.
Source. #5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
PART Rev 1106
REVENUE SOURCES
Rev 1106.01 Source Code 1000, Revenue From Local
Sources.
(a) Source code
1100, property taxes, classification shall used be for taxes levied for school
purposes on the assessed valuation of real and personal property located within
the LEA, as follows:
(1) Source code 1111, current appropriation,
classification shall be used for taxes levied by a local governmental unit for
the LEA for the current year school appropriation;
(2) Source code 1112, deficit appropriation,
classification shall be used for taxes levied by a local governmental unit for
the LEA for the specific purpose of meeting a deficit for the current year
school appropriation; and
(3) Source code 1119, other appropriation, shall
be used for other taxes levied for the current year school appropriation.
(b) Source code
1300, tuition, classification shall be used for revenues for education provided
by the LEA, from individuals, welfare agencies, private sources and other
LEA's, classified further by program and source as follows:
(1) Source code 1310, tuition from individuals,
classification shall be used for revenues received from individuals for
education programs provided by LEA's, classified further by program, as
follows:
a. Source code 1311, regular day school tuition
from students, parents and other individuals;
b. Source code 1314, summer school tuition from
students, parents and other individuals;
c. Source code 1315, driver education tuition
from students, parents and other individuals; and
d. Source code 1316, adult education tuition
from students, parents and other individuals;
(2) Source code 1320, tuition from other LEA's
within the state, classification shall be used for revenue received from other
LEA's within
a. Source code 1321, regular day school tuition
from other LEA's within
b. Source code 1322, special education tuition
from other LEA's within
c. Source code 1323, vocational education
tuition from other LEA's within
(3) Source code 1330, tuition from LEA's outside
a. Source code 1331, regular day school tuition
from LEA's outside
b. Source code 1332, special education tuition
from LEA's outside
c. Source code 1333, vocational education
tuition from LEA's outside
(4) Source code 1340, tuition from other sources,
classification shall be used for revenue for tuition paid by companies or other
sources, classified further by program, as follows:
a. Source code 1341, tuition for regular day
school from companies or other sources;
b. Source code 1342, tuition for special
education from companies or other sources; and
c. Source code 1349, other tuition from
companies or other sources.
(c) Source code 1400,
transportation fees, classification shall be used for revenue for transporting
students to and from school and school activities, classified further by
program and source as follows:
(1) Source code 1410, transportation fees from
individuals, classification shall be used for revenue from students, parents,
and other individuals, for transporting students to and from school and school
activities, classified further by program, as follows:
a. Source code 1411, regular day school
transportation fees from students, parents and other individuals; and
b. Source code 1414, summer school
transportation fees from students, parents, and other individuals;
(2) Source code 1420, transportation fees from
other LEA's within
a. Source code 1421, regular day school
transportation fees, from other LEA's within
b. Source code 1422, special education
transportation fees, from other LEA's within
c. Source code 1423, vocational educational
transportation fees, from other LEA's within
(3) Source code 1430, transportation fees from
LEA's outside
a. Source code 1431, regular day school transportation
fees received from LEA's outside
b. Source code 1432, special education
transportation fees from LEA's outside
c. Source code 1433, vocational education
transportation fees from LEA's outside
(4) Source code 1440, transportation fees from
other sources, classification shall be used for revenue from other sources for
transporting students to and from school and school activities.
(d)
Source code 1500, earnings on investments, classification shall be used
for revenue from holdings invested for earning purposes.
(e)
Source code 1600, food service, classification shall be used for revenue
for dispensing food to students and adults.
(f) Source code
1700, student activities, classification shall be used for revenue from school
sponsored activities.
(g)
Source code 1800, revenue from community services activities,
classification shall be used for revenue from community services activities
operated by an LEA.
(h) Source code 1900, other revenue from local sources, classification shall be used for other revenue from local sources which are not classified above, using the following:
(1) Source code 1910, rental, classification
shall be used for revenue from the rental of either real or personal property
owned by the LEA;
(2) Source code 1920, contributions and donations
from private sources, classification shall be used for revenue from a
philanthropic foundation, private individuals, or private organizations for
which no repayment or special service to the contributor is expected;
(3) Source code 1930, gains or losses on sale of
fixed assets, classification shall be used:
a. For the amount of revenue which exceeds the
book value of the fixed assets sold; and
b. Only in conjunction with proprietary funds;
(4) Source code 1940, textbook sales and rentals,
classification shall be used for revenue from the sale or rental of textbooks
as follows:
a. Source code 1941, textbook sales, for revenue
from the sale of textbooks; and
b. Source code 1942, textbook rentals, for
revenue from the rental of textbooks;
(5) Source code 1950, services provided to other
LEA's, classification shall be:
a. Used for revenue from services provided to other
LEA's, other than tuition and transportation services; and
b. Classified further by law or payor group, as
follows:
1. Source code 1951 services provided to other
LEA's within
2. Source code 1952, services provided to LEA's
outside
(6) Source code 1960, services provided other
local governmental units, classification shall be used for revenue from
services provided to other local governmental units; and
(7) Source code 1990, other local revenue,
classification shall be used for revenue from local sources not provided for
elsewhere.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; amd by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1106.02 Source Code 3000, Revenue From State of
(a) Source code
3100, unrestricted grants-in-aid, classification shall be used for revenue
recorded as grants by the LEA from state funds which can be used for any legal
purpose desired by the LEA without restriction, as follows:
(1) Source code 3111, adequate education grants
classification, shall be used for revenues realized, under RSA 198:41; and
(2) Source code 3112, education property tax
classification, shall be used for revenues realized under RSA 76:3; and
(3) Source code 3190, other unrestricted state
aid, classification shall be used for other unrestricted revenue from an
unrestricted state source.
(b) Source code
3200, restricted grants-in-aid, classification shall be used for revenue
recorded as grants by the LEA from state funds, and used for a categorical or
specific purpose, as follows:
(1) Source code 3210, school building aid, classification
shall be used for revenue realized to pay a portion of the principal due on
bonds sold for construction purposes, pursuant to RSA 198:15-a and RSA
198:15-b;
(2) Source code 3220, kindergarten aid,
classification shall be used for revenue realized pursuant to RSA 198:48-a;
(3) Source code 3230, catastrophic aid,
classification shall be used for revenues realized to assist school districts
in meeting catastrophic costs in their special education programs, pursuant to
RSA 186-C:18;
(4) Source code 3240, area vocational school aid,
classification shall be used for revenue realized to pay a portion of area
vocational costs for tuition, transportation and buildings, as follows:
a. Source code 3241, tuition, classification
shall be used for revenue realized to pay a portion of the tuition for students
attending an area vocational program which is not available at the student's
regular high school, pursuant to RSA 188-E:7 and RSA 188-E:9;
b. Source code 3242, transportation,
classification shall be used for revenue realized to pay transportation charges
for students attending an area vocational program which is not available at the
student's regular high school, pursuant to RSA 188-E:8 and RSA 188-E:9;
c. Source code 3243, buildings, classification
shall be used for revenues realized to pay for the construction of the area
regional vocational centers, pursuant to RSA 188-E:3 and RSA 188-E:10; and
d. Source code 3249, other vocational aid, classification
shall be used for revenues realized from other vocational aid;
(5) Source code 3250, adult education,
classification shall be used for revenues realized to provide an adult tutorial
program for functionally illiterate adults, pursuant to RSA 186:62-63;
(6) Source code 3260, child nutrition aid,
classification shall be used for revenues realized to provide food and
nutrition programs pursuant to RSA 189:11-a;
(7) Source code 3270 driver education,
classification shall be used for revenues realized to pay a portion of the
costs of students completing an approved driver education program, pursuant to
RSA 263:52; and
(8) Source code 3290, other, classification shall
be used for other revenue realized for specific categorical programs, not otherwise
classified above.
(c) Source code 3700, grants-in-aid through
public intermediate agencies, classification shall be used for revenue from the
state through intermediate agencies.
(d) Source code 3800, revenue in lieu of taxes,
classification shall be used for revenue from commitments or payments made out
of general revenues by the state to the LEA in lieu of taxes it would have had
to pay had its property or other tax base been subject to taxation on the same
basis as privately owned property.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1106.03 Source Code 4000, Revenue From Federal
Government.
(a)
Source code 4100, unrestricted grants-in-aid from the federal
government, classification shall be used for revenues received from the federal
government as grants to the LEA which may be used for any legal purpose desired
by the LEA without restriction.
(b)
Source code 4200, unrestricted grants-in-aid from the federal government
through the state, classification shall used be for revenues received from the
federal government through the state as grants which may be used for any legal
purpose desired by the LEA without restriction.
(c)
Source code 4300, restricted grants-in-aid received from the federal
government, classification shall be used for revenue received from the federal
government as grants to the LEA which shall be used for a categorical or
specific purpose.
(d) Source code 4500, restricted grants-in-aid from the federal government through the state, classification shall be used for revenues from the federal government through the state as grants to the LEA which must be used for a categorical or specific purpose as follows:
(1) Source code 4540, vocational education,
classification shall be used for vocational education revenue from the federal
government through the state;
(2) Source code 4550, adult education, classification
shall be used for adult education revenue from the federal government through
the state;
(3) Source code 4560, child nutrition,
classification shall be used for child nutrition revenue from the federal
government through the state;
(4) Source code 4570, disabilities programs,
classification shall be used for disabilities programs revenues from the
federal government through the state;
(5) Source code 4580, medicaid distribution,
classification shall be used for medicaid distribution revenues from the
federal government through the state; and
(6) Source code 4590, other restricted federal
aid, classification shall be used for other restricted federal aid through the
state, not otherwise classified above.
(e)
Source code 4700, grants-in-aid from the federal government through
other intermediate agencies, classification shall be used for revenues from the
federal government through an intermediate agency other than the state.
(f) Source code 4800, revenue in lieu of taxes, classification shall be used for commitments or payments made from general revenues by the federal government to the LEA in lieu of taxes it should have had to pay had its property or other tax base been subject to taxation on the same basis as privately owned property or other tax base, as follows:
(1) Source code 4810, federal forest reserve,
classification shall be used for revenue in lieu of taxes from the federal
government pursuant to RSA 227-H:22; and
(2) Source code 4890, other, classification shall
be used for all other revenue in lieu of taxes from the federal government.
(g)
Source code 4900, revenue for or on behalf of the LEA, classification
shall be used for commitment or payment made by the federal government for the
benefit of the LEA or contribution of equipment and/or supplies.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; amd by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1106.04 Source Code 5000, Other Sources.
(a) Source code 5100, sale of bonds and notes, classification shall be used for proceeds from the sale of bonds and notes, including any premiums and accrued interest, as follows:
(1) Source code 5110 bond and notes principal,
classification shall be used for the proceeds of principal from notes and the
sale of bonds;
(2) Source code 5120 premium, classification
shall be used for the proceeds from that portion of the sales price on bonds in
excess of their par value;
(3) Source code 5130 accrued interest,
classification shall be used for accrued interest realized from note proceeds
and the sale of bonds; and
(4) Source code 5140 reimbursement anticipation
notes, classification shall be used for the proceeds from notes taken in
anticipation of state aid pursuant to RSA 198:20-d.
(b) Source code
5200, fund transfers, classification shall be used for revenue earned or
received from another fund which will not be repaid, as follows:
(1) Source code 5210, transfer from general fund,
classification shall be used for transfers authorized by RSA 35:5 to a capital
reserve fund and for revenue earned or received by other funds as authorized
and appropriated in the general fund budget;
(2) Source code 5221, transfer from food service
special revenue fund, classification shall be used for revenue earned or
received from the food service special revenue fund;
(3) Source code 5222, transfer from all other
special revenue funds, classification shall be used for revenue earned or
received from all other special revenue funds;
(4) Source code 5230, transfer from capital
projects funds, classification shall be used as authorized by RSA 33 for
revenue earned or received from the capital projects funds; and
(5) Source code 5250, transfer from trust and
agency funds, classification shall be used for revenue earned or received from
trust and agency funds, as follows:
a. Source code 5251, transfer from capital
reserve fund, classification shall be used by the general fund or the capital
projects fund as authorized by RSA 35:15 for revenue earned or received from
the capital reserve funds;
b. Source code 5252, transfer from expendable
trust fund, classification shall be used by the general fund or the capital
projects fund as authorized by RSA 198:20-c for revenue earned or received from
the expendable trust funds; and
c. Source code 5253 transfer from nonexpendable
trust fund, classification shall be used by the general fund or the capital
project fund as authorized by RSA 31:31 for revenue earned or received from
nonexpendable trust funds.
(c) Source code 5300, sale or compensation for
loss of fixed assets, classification shall be used for proceeds received from
the sale of school property or compensation for the loss of fixed assets; this
account shall be used by funds other than proprietary funds.
(d) Source code 5500, capital leases, classification shall be used for gross financial resources provided by the issuance of general long term liabilities.
(e) Source code 5600, lease purchases,
classification shall be used for gross financial resources provided by the
issuance of general long term liabilities.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; amd by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
PART Rev 1107
EXPENDITURES BY FUNCTION
Rev 1107.01 Function
Code 1000, Instruction. Expenditures
related to instruction shall include activities dealing directly with the
teaching of students or the interaction between teacher and students,
classified further by program as follows:
(a)
Function code 1100, regular programs, classification shall be used for
instructional activities designed to provide grades kindergarten through 12
students with learning experiences to prepare them for activities as citizens,
family members, and non-vocational workers as contrasted with programs designed
to improve or overcome physical, mental, social and/or emotional handicaps;
(b)
Function code 1200, special programs, classification shall be used for
instructional activities designed primarily to deal with students having
special needs;
(c) Function code 1300, vocational programs, classification shall be used for instructional activities that provide students with the opportunity to develop the knowledge, skills and attitudes needed for employment in an occupational area;
(d) Function code
1400, other instructional programs, classification shall be used for activities
that provide grades kindergarten through 12 students with learning experiences
not included in the Function codes 1100, 1200, 1300, 1500 and 1600;
(e) Function code 1500, non-public school programs, classification shall be used for activities for students attending a school established by an agency other than the state or federal government, which usually is supported primarily by other than public funds;
(f) Function code
1600, adult/continuing education programs, classification shall be used for
instructional activities designed to develop knowledge and skills to meet
immediate and long-range educational objectives of adults;
(g) Function code
1700, community/junior college education programs, classification shall be used
for instructional activities for students attending an institution of higher
education which offers the first 2 years of college instruction and the LEA has
the responsibility of providing this program; and
(h) Function code
1800, community services programs, classification shall be used for activities
not directly related to the provision of educational services in the LEA.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; amd by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1107.02 Function
Code 2000, Support Services.
(a) Function code
2100, support services for students, classification shall be used for
activities designed to assess and improve the well-being of students and to
supplement the teaching process as follows:
(1) Function code 2110, attendance and social
work services, classification shall be used for activities which:
a. Have as their purpose the improvement of the
attendance of students at school; and
b. Attempt to prevent or solve problems of students
which involve home, school, and community;
(2) Function code 2120, guidance services,
classification shall be used for activities concerned with the following:
a. Counseling with students and parents;
b. Providing consultation with other staff
members on learning problems;
c. Evaluating abilities of students;
d. Assisting students making educational and
career plans and choices;
e. Assisting students in personal and social
development;
f. Providing referral assistance for available guidance
services; and
g. Working with other staff members in planning
and conducting guidance programs for students;
(3) Function code 2130, health services,
classification shall be used for physical and mental health services which are
not direct instruction;
(4) Function code 2140, psychological services,
classification shall be used for activities concerned with the following:
a. Administering psychological tests and
interpreting the results;
b. Gathering and interpreting information about
student behavior;
c. Working with other staff members in planning
school programs to meet special needs of students as indicated by psychological
tests; and
d. Behavioral evaluation and planning and
managing a program of psychological services, including psychological
counseling for students;
(5) Function code 2150, speech pathology and
audiology services, classification shall be used for activities which have as
their purpose the identification, assessment and treatment of children with
impairments in speech, hearing and language;
(6) Function code 2160, physical and occupational
therapy services, classification shall be used for activities which assess the
need for and provide treatment to increase the physical, communication and
occupational skills of students; and
(7) Function code 2190, other support services,
classification shall be used for other support services to students not
classified elsewhere in the 2100 series.
(b) Function code 2200, support services - instructional
staff, classification shall be used for activities associated with assisting
the instructional staff with the content and process of providing learning
experiences for students, as follows:
(1) Function code 2210, improvement of
instruction services, classification shall be used for activities which are
designed primarily for assisting instructional staff in planning, developing
and evaluating the process of providing challenging learning experiences for
students;
(2) Function code 2220, educational media
services, classification shall be used for the following:
a. Educational media including any devices,
content materials, methods or experiences for teaching and learning purposes;
and
b. Activities concerned with the use of all
teaching and learning resources, including hardware and content materials; and
(3) Function code 2290, other support services -
instructional staff, classification shall be used for supporting services to
the instructional staff not properly classified elsewhere in the 2200 series.
(c) Function code
2300, support services - general administration, classification shall be used
for activities concerned with establishing and administering policy in
connection with operating the LEA, as follows:
(1) Function code 2310, school board services,
classification shall be used for activities of the elected body which has been:
a. Created according to state law; and
b. Vested with responsibilities for educational
activities in a given administrative unit; and
(2) Function code 2320, executive administration
services, classification shall be used for the following:
a. Activities associated with the overall
general administration of, or executive responsibility for, the entire LEA; and
b. Funded positions of:
1. Superintendent;
2. Assistant, deputy, and associate
superintendents;
3. Business administrator; and
4. Teacher consultant.
(d) Function code
2400, support services - school administration, classification shall be used
for activities concerned with over-all administrative responsibility for a
school, as follows:
(1) Function code 2410 office of the principal
services, classification shall be used for activities performed by the
principal, assistant principals, and other assistants while they supervise all
operations of the school, evaluate staff members, supervise and maintain
records, and coordinate school instructional activities with those of the LEA;
and
(2) Function code 2490, other support services - school
administration, classification shall be used for expenditures for graduation,
department chairpersons and activity funds.
(e) Function code
2500, support services - business, classification shall be used for activities
concerned with paying, transporting, exchanging, and maintaining goods and
services for the LEA, as follows:
(1) Function code 2510, fiscal services,
classification shall be used for activities concerned with fiscal operations of
the LEA;
(2) Function code 2520, purchasing services,
classification shall be used for activities concerned with purchasing supplies,
furniture, equipment, and materials used in schools or school system
operations;
(3) Function code 2530, warehousing, and
distributing services, classification shall be used for activities concerned
with receiving, storing and distributing supplies, furniture, equipment,
materials, and mail;
(4) Function code 2540, printing, publishing, and
duplicating services, classification shall be used for:
a. Activities of printing and publishing
administrative publications,
b. Annual reports, directories, and manuals; and
c. Those activities concerned with duplicating
and printing for the LEA; and
(5) Function code 2590, other support services -
business, classification shall be used for other support services to business
not classified elsewhere in the 2500 series.
(f) Function code
2600, operation and maintenance of plant services, classification shall be used
for activities concerned with keeping the physical plant open, comfortable and
safe for use, and keeping the grounds, buildings, and equipment in effective
working condition and state of repair.
(g) Function code 2700,
student transportation services, classification shall be used for activities
concerned with the conveyance of students to and from school and other school
activities, as provided by state and federal law.
(h) Function code
2800, support services, central, classification shall be used for activities
concerned with planning, research, development, evaluation, information, staff,
and data processing services, other than general administration.
(i) Function code
2900, other support services, classification shall be used for all other
support services which are not properly classified elsewhere in the 2000
series.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff 10-20-98;
ss by #8306, eff 3-22-05
Rev 1107.03 Function
Code 3000, Operation of Non-instructional Services. Operation of non-instructional services,
classification shall be used for those activities concerned with providing
non-instructional services to students, staff or the community, further
classified as follows:
(a) Function code
3100, food services operations, classification shall be used for activities
concerned with providing food to students and staff in a school or LEA.
(b) Function code 3200, enterprise operations,
classification shall be used for activities where stated intent is that the
costs are financed or recovered primarily through user charges.
(c) Function code 3300, community services
operations, classification shall be used for activities concerned with
providing community services to students, staff or other community
participants.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff 10-20-98;
ss by #8306, eff 3-22-05
Rev 1107.04 Function Code 4000, Facilities Acquisition
and Construction Services.
Facilities acquisition and construction services classification shall be
used for activities concerned with:
(a)
Acquisition of land and buildings;
(b)
Remodeling of buildings;
(c)
Construction of buildings and additions to buildings;
(d)
Initial installation or extension of service systems and other built-in
equipment; and
(e)
Improvements to sites.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev 1107.05 Function Code 5000, Other Outlays.
(a) Function code 5100,
debt service, classification shall be used for servicing of debt of the LEA,
including payments of both principal and interest, further classified as
follows:
(1) Function code 5110, principal, classification
shall be used for the principal portion of loan payments; and
(2) Function code 5120, interest, classification
shall be used for the interest portion of loan payments.
(b) Function code
5200, fund transfers, classification shall be used for transactions which
withdraw money from one fund and place it in another without recourse, as
follows:
(1) Function code 5210, transfer to general fund,
classification shall be used for transfers authorized by RSA 33:3-a from the
capital projects fund and transfers authorized by RSA 35:15 from capital
reserve funds to the general fund;
(2) Function code 5220, transfer to special
revenue funds, classification shall be used for transfers of federal grants and
other reimbursements from the general fund to special revenue funds, further
classified as follows:
a. Function code 5221, transfer to food service
fund, classification shall be used for transfers to the food service fund
appropriated or duly authorized; and
b. Function code 5222, transfer to all other
special revenue, classification shall be used for transfers to all other
special revenue funds;
(3) Function code 5230, transfer to capital
projects funds, classification shall be used for transfers authorized by RSA
35:15 from the capital reserve fund to capital projects funds; and
(4) Function code 5250, transfer to trust and
fiduciary funds, classification shall be used for transfers further classified
as follows:
a. Function code 5251, transfer to capital
reserve fund, classification shall be used for transfers authorized by RSA 35:5
from the general fund to capital reserve funds;
b. Function code 5252, transfer to other
expendable trust fund, classification shall be used for transfers to expendable
trust funds;
c. Function code 5253, transfer to non-expendable
trust fund, classification shall be used for transfers to non-expendable trust
funds; and
d. Function code 5254, transfer to fiduciary
fund, classification shall be used for transfers appropriated or duly
authorized.
(c) Function code 5300,
intergovernmental agency allocations, classification shall be used for funds
paid as follows:
(1) Function code 5310, allocations to charter
schools, classification shall be used for transfers to an approved charter
school not operated by the LEA; and
(2) Function code 5390, allocation to other
governmental agencies, classification shall be used for transfers to other
governmental agencies.
(d) Revenues shall
be allocated to the appropriate funds when received, and shall not be accepted
in the general fund and later transferring them.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
PART Rev 1108
EXPENDITURES BY OBJECT
Rev 1108.01 Object Code 100, Personal Services -
Salaries. Personal services and
salaries classification shall be the amounts earned by employees of the LEA who
are considered to be in positions of a permanent nature or hired temporarily.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev 1108.02 Object Code 200, Personal Services -
Employee Benefits.
(a)
Personal services - employee benefits classification shall be the
amounts accrued or paid by the LEA on behalf of employees.
(b)
The amounts in (a) above shall not be included in the gross salary, but
shall be those in excess of that amount.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev 1108.03 Object
Code 300, Purchased Professional and Technical Services.
(a) Object code 310,
official/administrative services, classification shall be used for services
performed by persons qualified to assist management either in the broad policy
area or in the general operation of the LEA.
(b) Object code 320,
professional education services, classification shall be used for services
supporting instructional program and its administration.
(c) Object code 330,
other professional services, classification shall be used for services other
than educational supporting the operation of the LEA.
(d) Object code 340,
technical services, classification shall be used for services to the LEA which
are not regarded as professional, but require basic scientific knowledge,
manual skills, or both.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1108.04 Object Code 400, Purchased Property
Services. Purchased property
services shall be services purchased to operate, repair, maintain and rent property
owned or used by the LEA, but performed by persons other than LEA employees.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #8306, eff 3-22-05
Rev 1108.05 Object Code 500, Other Purchased Services.
(a)
Other purchased services shall be expenditures for services rendered by
organizations or personnel not on the payroll of the LEA other than those
included under Object code 300 or Object code 400.
(b) The following Object codes shall be used only with Function 2700:
(1) Object code 510, student transportation
services, classification shall be used for expenditures for transporting
children to or from school and other school activities;
(2) Object code 511, student transportation
services from another LEA within
(3) Object code 512, student transportation
services from LEA outside New Hampshire, classification shall be used for
expenditures to LEA's outside New Hampshire for transporting children to or
from school and school-related events; and
(4) Object code 519, student transportation
services purchased from other sources, classification shall be used for
payments to persons or agencies other than LEA's for transporting children to
or from school and school-related events.
(c) Object code 560, tuition, shall be used only
with Function 1000 for expenditures to reimburse other educational agencies for
instructional services rendered to students residing in the legal boundaries
described for paying the LEA.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; amd by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1108.06 Object Code 600, Supplies and Materials.
(a)
Object code 600, supplies and materials, shall be for expenditures for:
(1) Material items of an expendable nature that are consumed, worn out or deteriorated in use; or
(2) Items that lose their identity through
fabrication or incorporation into different or more complex units or
substances.
(b) Object code 620,
energy, classification shall be used for expenditures for energy and services
received from public or private utility companies.
(c) Object code 630,
food, classification shall be used for expenditures for food in the school food
service program.
(d) Object code 640,
books and information resources, classification shall be used for expenditures
for the acquisition of information.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; amd by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1108.07 Object
Code 700, Property.
(a) Object code 710,
land and improvements, classification shall be used for expenditures for the
purchase of land and improvements thereon.
(b) Object code 720,
buildings, classification shall be used for expenditures for acquiring existing
buildings including expenditures for installment or lease payments, except
interest, which have a terminal date and result in the acquisition of
buildings, except payments to public school housing authorities or similar
agencies.
(c) Object code 730,
equipment, classification shall be:
(1) Used for expenditures for the initial,
additional and replacement items of equipment; and
(2) Used with all functions except 5000.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1108.08 Object Code 800, Other Objects. Object code 800, other objects, classification
shall be used for expenditures for goods and services not otherwise classified
above, as follows:
(a) Object code 810,
dues and fees, classification shall be used for expenditures or assessments for
membership in professional or other organizations;
(b) Object code 830,
interest, classification shall be used for expenditures for interest on bonds
or notes;
(c) Object code 831,
redemption of principal, shall be for outlays from current funds to retire
bonds or notes, and shall be only with Function 5100;
(d) Object code 840,
contingency, classification shall be used:
(1) For budgeting of appropriations only with
Function 2310, school board services; and
(2) To charge expenditures to the appropriate
function and object; and
(e) Object code 890,
miscellaneous, classification shall be used for:
(1) Expenditures for goods or services not
properly classified in one of the objects included above, and
(2) All functions except 5000.
Source. #5072,
eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1108.09 Object
Code 900, Other Uses of Funds.
(a) Object code 900,
other uses of funds classification shall be used to classify transactions which
are not properly recorded as expenditures to the LEA, but require budgetary or
accounting control.
(b) Object code 910,
fund transfers out, classification shall be used for all transactions conveying
money from one fund to another without recourse.
Source. #6869, eff 10-20-98; ss by #8306, eff 3-22-05
PART Rev 1109
EXPENDITURES BY INSTRUCTIONAL ORGANIZATION
Rev 1109.01 Organization Code 00, District Wide. The district wide classification shall be for
an expenditure transaction:
(a)
Applicable to the entire LEA; and
(b)
Not clearly assignable to an instructional level.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; amd by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1109.02 Organization Code 10, Elementary School. The organization code 10 elementary school
classification shall be for a school organization composed of any combination
of grades below grade 9, under rules adopted by the commissioner of education
under ED 306, minimum standards for public school approval.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; amd by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1109.03 Organization Code 20, Middle School. The organization code 20 middle school
classification shall be for a school organization between an elementary school
and a high school under rules adopted by the commissioner of education under ED
306, minimum standards for public school approval.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1109.04 Organization
Code 30, Secondary School. The
organization code 30 secondary school classification shall be for a school
comprising any span of grades beginning with the next grade following an
elementary or middle school and ending with or below grade 12 under rules
adopted by the commissioner of education under ED 306, minimum standards for
public school approval.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1109.05 Organization
Code 40, Postsecondary Education.
The organization code 40 postsecondary education classification shall be
for a school for adults and out-of-school youth who have either completed, not
begun, or interrupted their formal education and are pursuing skills or
knowledge in other than regularly prescribed courses.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
PART
Rev 1110 BALANCE SHEET ACCOUNTS
Rev 1110.01 Assets
and Other Debits.
(a) Current assets
shall consist of cash or anything that can be readily converted to cash, as follows:
(1) Account 100, cash, classification shall be
used for sum total of district cash held in banks, on hand, as petty cash, as
change fund and/or by fiscal agent, as follows:
a. Account 101, cash in bank, classification shall
be used for all funds on deposit with a bank or savings and loan institution;
b. Account 102, cash on hand, classification
shall be used for currency, coin, checks, postal and express money orders, and
bankers' drafts on hand;
c. Account 103, petty cash, classification shall
be used for a sum of money set aside for the purpose of paying small
obligations for which issuance of a formal voucher and check would be too
expensive and time-consuming;
d. Account 104, change cash, classification
shall be used for a sum of money set aside for providing change; and
e. Account 105, cash with fiscal agent,
classification shall be used for deposits with fiscal agents for payment of
matured bonds and interest;
(2) Account 110, investments, classification shall
be used for sum total of district investments, unamortized premium on
investments, unamortized discount on investments, interest receivable on
investments and accrued interest on investments purchased, as follows:
a. Account 111, investments, classification
shall be used for securities with a maturity of 90 days or more, held for the
production of income in the form of interest or dividends;
b. Account 112, unamortized premiums on
investments, classification shall be used for the excess of the amount paid for
long term investments over the face value which has not yet been amortized;
c. Account 113, unamortized discounts on
investments, a credit classification shall be used for the excess of the face
value of securities over the amount paid for them which has not yet been
amortized;
d. Account 114, interest receivable on
investments, classification shall be used for amount of interest receivable on
investments, exclusive of interest purchased; and
e. Account 115, accrued interest on investments
purchased, classification shall be used for interest accrued on investments
between last interest payment date and date of purchase;
(3) Account 120, assessments receivable,
classification shall be used for the uncollected portion of current assessment
which is due an LEA;
(4) Account 130, interfund receivable,
classification shall be used for the sum total of interfund loans and interfund
accounts receivable, as follows:
a. Account 131, interfund loans receivable,
classification shall be used for an asset account to record the loan by one
fund to another fund in the same LEA; and
b. Account 132, interfund accounts receivable,
classification shall be used for amounts owed to a particular fund by another
fund in the same LEA for goods sold or services rendered;
(5) Account 140, intergovernmental accounts
receivable, classification shall be used for amounts due to the LEA from
another governmental unit;
(6) Account 150, other receivables,
classification shall be used for the sum total of other accounts receivable and
estimates for uncollectibles accounts, as follows:
a. Account 151, loans receivable, classification
shall be used for amounts which have been loaned to persons or organizations,
including notes taken as security for such loans, where permitted by statutory
authority;
b. Account 152, estimated uncollectible loans
receivable, a credit classification, shall be used for that portion of loans
receivable which is estimated will not be collected;
c. Account 153, other accounts receivable,
classification shall be used for amounts owing on open accounts from private
persons, firms or corporations for goods and services furnished by the LEA; and
d. Account 154, estimated uncollectible accounts
receivable, a credit classification, shall be used for that portion of accounts
receivable which is estimated will not be collected;
(7) Account 160, bond proceeds receivable,
classification shall be used for an account used to designate the amount
receivable upon the sale of bonds;
(8) Account 170, inventories, classification
shall be used for the sum total of the cost of goods, supplies or equipment
held by the LEA for either consumption or resale, as follows:
a. Account 171, inventories for consumption,
classification shall be used for the cost of supplies and equipment on hand,
not yet distributed to requisitioning units; and
b. Account 172, inventories for resale,
classification shall be used for the value of goods held by the LEA for resale rather
than for use in its own operations;
(9) Account 180, prepaid expenditures/expenses,
classification shall be used for expenditures/expenses paid for benefits not
yet received; and
(10) Account 190, other current assets,
classification shall be used for the sum total of deposits and other current
assets not otherwise classified, as follows:
a. Account 191, deposits, classification shall
be used for funds deposited by the LEA as prerequisite to receiving services
and/or goods; and
b. Account 199, other current assets,
classification shall be used for current assets not otherwise classified.
(b) Account 200,
capital assets, shall consist of assets the LEA intends to hold or continue in
use over a long period of time, as follows:
(1) Account 210, sites, classification shall be
used for a capital asset account which reflects the acquisition value of land
owned by the LEA, as follows:
a. If land is purchased, this account shall
include the purchase price and costs incurred to put the land in condition for
its intended use; and
b. If the land is acquired by gift, the account
shall reflect the appraised value at time of acquisition;
(2) Account 220, site improvements,
classification shall be used for a capital asset account which reflects the
acquisition value of permanent improvements, other than buildings, which add
value to land, as follows:
a. If improvements are purchased or constructed,
this account shall contain the purchase or contract price; and
b. If improvements are obtained by gift, this
account shall reflect the appraised value at the time of acquisition;
(3) Account 230, buildings and building
improvements, classification shall be used for a capital asset account which
reflects the acquisition value of permanent structures to house persons and
property owned by the LEA, as follows:
a. If buildings are purchased or constructed,
this account shall include:
1. Purchase or contract price of all permanent
buildings; and
2. Fixtures attached to and forming a permanent
part of such buildings;
b. If buildings are acquired by gift, the
account shall reflect their appraised value at time of acquisition; and
c. This account shall include all building
improvements added after purchase, construction or acquisition by gift;
(4) Account 240, machinery and equipment,
classification shall be used for total cost of machinery and equipment
including applicable accumulated depreciation; and
(5) Account 250, construction in progress,
classification shall be used for the cost of construction work undertaken but
not yet completed.
(c) Budgeting
accounts and other debits shall consist of categories for budgeted and actual
amounts of revenues as well as offsetting accounts, as follows:
(1) The Account 301, estimated revenues,
classification shall be used for the amount of revenues estimated to be
received or to become receivable during the fiscal period; and
(2) The Account 302, revenues, a credit
classification shall be used for the total of all revenues realized during a
period.
Source.
#5072, eff 2-21-91, EXPIRED 2-21-97
New. #6476, eff 3-26-97; ss by #6869, eff
10-20-98; ss by #8306, eff 3-22-05
Rev 1110.02 Liabilities, Fund Equity and Other
Credits. Liabilities, reserves, and
fund balance shall consist of LEA debts, plus items which are not debts, but
which might become debts at some future time, as well as other budgeting
accounts which normally appear only on the interim financial statements, as
follows:
(a) Current liabilities shall be for those debts the LEA expects to pay within the next budget cycle, as follows:
(1) Account 400, interfund payables,
classification shall be used for the sum total of interfund loans and interfund
accounts payable, as follows:
a. Account 401, interfund loans payable,
classification shall be used for a liability account to record a debt owed by
one fund to another fund in the same LEA; and
b. Account 402, interfund accounts payable,
classification shall be used for amounts owed by a particular fund to another
fund in the same LEA for goods and services rendered;
(2) Account 410, intergovernmental accounts
payable, classification shall be used for amounts owed by the reporting LEA to
another governmental unit;
(3) Account 420, other payables, classification
shall be used for the sum total of the LEA accounts, judgments and warrants
payable, as follows:
a. Account 421, accounts payable, classification
shall be used for liabilities on open accounts owing to private persons, firms
or corporations for goods and services received by an LEA;
b. Account 422, judgments payable,
classification shall be used for amounts due to be paid by an LEA as a result
of court decisions; and
c. Account 423, warrants payable, classification
shall be used for amounts due to designated payees in the form of a written
order drawn by the LEA directing the LEA treasurer to pay a specific amount;
(4) Account 430, contracts payable,
classification shall be used for the sum total of the LEA's contracts payable,
construction contracts payable and the retainage on construction contracts, as
follows:
a. Account 431, contracts payable,
classification shall be used for amounts due on contracts for assets, goods and
services received by an LEA;
b. Account 432, retainage on construction
contracts, classification shall be used for liabilities on account of
construction contracts for that portion of work which has been completed but on
which part of the liability has not been paid pending final inspection, or a
lapse of a specified time period, or both; and
c. Account 433, construction contracts payable,
classification shall be used for amounts due by an LEA on contracts for
construction of buildings, structures, and other improvements;
(5) Account 440, bonds and interest payable,
classification shall be used for the sum total of matured bonds payable, bonds
payable and unamortized premiums on bonds sold, as follows:
a. Account 441, matured bonds payable,
classification shall be used for bonds which have reached or passed their
maturity date but remain unpaid;
b. Account 442, bonds payable, classification
shall be used for bonds which have not yet reached or passed their maturity
date but are due within one year or less;
c. Account 443, unamortized premiums on bonds
sold, classification shall be used for an account which represents that portion
of the excess of bond proceeds over par value and which remains to be amortized
over the remaining life of the bonds; and
d. Account 444, bond interest payable,
classification shall be used for bond interest due within one year;
(6) Account 450, loans and interest payable,
classification shall be used for short term obligations representing amounts
borrowed for short periods, as follows:
a. Account 451, loans payable, classification
shall be used for short term obligations representing amounts borrowed for
short periods of time;
b. Account 452, lease obligations, shall be for current
obligations of lease amounts; and
c. Account 455, loan interest payable,
classification shall be used for interest due within one year;
(7) Account 460, accrued salaries and benefits,
classification shall be used for salary and fringe benefit costs incurred
during the current accounting period which are not payable until a subsequent
accounting period;
(8) Account 470, payroll deductions and
withholdings, classification shall be used for amounts deducted from employees'
salaries for withholding taxes and other purposes, including district-paid
benefits amounts payable;
(9) Account 480, deferred revenues,
classification shall be used for a liability account which represents revenues
collected before they become due; and
(10) Account 490, other current liabilities,
classification shall be used for the sum total of deposits payable, amounts due
fiscal agents and other current liabilities not provided for elsewhere, as
follows:
a. Account 491, deposits payable, classification
shall be used for liability for deposits received as a prerequisite to
providing or receiving services and/or goods;
b. Account 492, due to fiscal agent,
classification shall be used for amounts due to fiscal agents, such as
commercial banks, for serving the LEA's matured indebtedness; and
c. Account 499, other current liabilities,
classification shall be used for other current liabilities not provided for
elsewhere;
(b) Long-term
liabilities shall be for debt with a maturity of more than one year after the date
of issuance, as follows:
(1) Account 511, bonds payable, classification
shall be used for bonds which have not reached or passed their maturity date
and which are not due within one year;
(2) Account 521, notes payable, classification
shall be used for an unconditional written promise signed by the maker to pay a
certain sum of money one year or more after the date of issuance;
(3) Account 531, capital lease obligations,
classification shall be used for amounts remaining to be paid on capital lease
purchase agreements;
(4) Account 551, compensated absences,
classification shall be used for amounts remaining beyond the period of one
year to be paid on compensated absences balances; and
(5) Account 590, other long-term liabilities,
classification shall be used for other long-term liabilities not provided for
elsewhere;
(c) Budgeting accounts of categories for budgeted
and actual amounts related to expenditures and encumbrances, which are closed
at the end of the year, shall appear during the fiscal period, including the
following:
(1) Account 601, appropriations, classification shall be used for recording authorizations granted to the school board to make expenditures for specific purposes;
(2) Account 602, expenditures, a debit, classification
shall be used for designating the total of expenditures charged against
appropriations during such periods; and
(3) Account 603, encumbrances, a debit
classification, shall be used for designating obligations in the form of
purchase orders, contracts, or salary commitments which are chargeable to an
appropriation and for which part of the appropriation is reserved; and
(d) Other credits shall consist of fund equity
and other residual interests, as follows:
(1) Account 720, contributed capital,
classification shall be used as an equity account in the proprietary funds
which shows the amount of fund capital contributed by the LEA from general
government revenue and resources;
(2) Account 730, reserve for special purposes
retained earnings, classification shall be used for the accumulated earnings of
the proprietary funds which have been retained in the fund and which are
reserved for a specific purpose;
(3) Account 740, unreserved retained earnings,
classification shall be used for the accumulated earnings of the proprietary
funds which have been retained in the fund and which are not reserved for any
specific purpose;
(4) Account 750, reserved fund balance,
classification shall be used for reserved fund balance as follows:
a. Account 751, reserve for inventories,
classification shall be used for a reserve representing the portion of a fund
balance segregated to indicate that assets equal to the amount of reserve in
inventories;
b. Account 752, reserve for prepaid expenses, classification
shall be used for a reserve representing that portion of a fund balance
segregated to indicate that assets equal to the amount of reserve in prepaid
expenses;
c. Account 753, reserve for encumbrances,
classification shall be used for a reserve representing the segregation of a
portion of a fund balance to provide for unliquidated encumbrances;
d. Account 754, reserve for continuing
appropriations, classification shall be used for segregation of a portion of a fund
balance which represents the unexpended portion of a special warrant article
voted by the legislative body as nonlapsing according to RSA 32:7, VI or by the
governing body according to RSA 32:7, V;
e. Account 755, reserve for amounts voted from
surplus, classification shall be used for segregation of a portion of a fund
balance set apart by the legislative body at the annual meeting for a
particular purpose in the following fiscal year; and
f. Account 756, reserve for endowments,
classification shall be used for a reserve representing the principal portion
of a nonexpendable trust fund;
(5) Account 760, reserve for special purposes
fund balance, classification shall be used for a reserve representing a portion
of a fund balance segregated for a special unpredicted obligation occurring
prior to the end of the fiscal year; and
(6) Account 770, unreserved fund balance,
classification shall be used for the excess of the assets of a fund over its
liabilities and reserves.
Source.
#5072, eff 2-21-91; amd by #6125, eff 11-23-95; ss by #6476, eff
3-26-97; amd by #6869, eff 10-20-98; ss by #8306, eff 3-22-05
PART
Rev 1111 REPORTS REQUIRED BY RSA 21-J:34
Rev 1111.01 Form Availability. Report forms may be obtained by calling the
department at (603) 271-3397.
Source.
#5072, eff 2-21-91; ss by #6125, eff 11-23-95; ss by #6476, eff 3-26-97;
amd and moved by #6869, eff 10-20-98 (formerly Rev 1111.07); ss by #8306, eff
3-22-05
Rev 1111.02 Form MS-22, Report of Appropriations
Actually Voted.
(a)
School districts shall complete and file within 20 days after the annual
or special meeting(s) Form MS-22, report of appropriations actually voted, by
providing the:
(1) Fiscal year;
(2) Name and mailing address of the school
district;
(3) SAU number;
(4) Phone and fax numbers;
(5) Email address;
(6) Appropriations, by function codes listed in
Rev 1107 including the warrant article number, broken down by:
a. Elementary school;
b. Middle junior high; and
c. High school;
(7) Required supplementary information broken
down in the same manner as (6) above for:
a. Tuition to NH LEAs;
b. Other tuition;
c. Land and improvements;
d. Buildings;
e. Additional equipment; and
f. Summer school;
(8) Statement certifying:
“I
certify under the pains and penalties of perjury, to the best of my knowledge
and belief that all of the information contained in this document is true,
accurate and complete.”; and
(9) Signatures of:
a. A majority of the school board;
b. School district clerk; and
c. Superintendent.
(b)
A copy of Form MS-22 shall be sent to the:
(1) Department of revenue administration; and
(2) Department of education; and
(3) Board of selectmen.
Source.
#5072, eff 2-21-91; rpld and moved by #6125, eff 11-23-95 (formerly Rev
1111.09); ss by #6476, eff 3-26-97; amd and moved by #6869, eff 10-20-98
(formerly Rev 1111.08); ss and moved by #8306, eff 3-22-05 (from Rev 1111.01)
Rev 1111.03 Form MS-24, Revised Estimated Revenues.
(a)
The school board or its designee shall prepare and file annually by
September 1 Form MS-24, revised estimated revenues by providing the:
(1) School district name;
(2) SAU number;
(3) The estimated revenues as last revised prior
to the computation of the tax rate with the source codes listed in Rev 1106
with the warrant article number;
(4) Preparer’s signature and title; and
(5) Date.
(b)
A copy shall be sent to the department of revenue administration and the
department of education.
Source.
#5072, eff 2-21-91; moved by #6125, eff 11-23-95 (formerly Rev 1111.10);
ss by #6476, eff 3-26-97; amd and moved by #6869, eff 10-20-98 (formerly Rev
1111.09); ss and moved by #8306, eff 3-22-05 (from Rev 1111.02)
Rev 1111.04 Form MS-25,
(a) The school board shall complete and file annually not later than September 1 Form MS-25, School District Financial Report with the department of revenue administration by providing the:
(1) Year ending;
(2) School district name;
(3) SAU number;
(4) Dated, signed and certified statement by the
school board chairman stating:
“I certify under the
pains and penalties of perjury, to the best of my knowledge and belief, that
all of the information contained in this document is true, accurate and
complete.”;
(5) Dated signature of the superintendent of
schools; and
(6) School board members’ signatures.
(b) Form MS-25 shall
be completed by using:
(1) Balance sheet accounts listed in Rev 1110;
(2) Revenue source codes listed in Rev 1106; and
(3) Expenditures by function codes listed in Rev
1107.
Source.
#6125, eff 11-23-95; ss by #6476, eff 3-26-97; amd and moved by #6869,
eff 10-20-98 (formerly Rev 1111.10); ss and moved by #8306, eff 3-22-05 (from
Rev 1111.03)
Rev 1111.05 Form MS-26, School
Budget Form.
(a)
School boards with school districts which have not adopted the
provisions of RSA 32:14 through RSA 32:24 shall complete Form MS-26, school
budget form for the annual meeting by providing the:
(1) Name of school district;
(2) Fiscal year ending;
(3) Date budget was posted with the warrant;
(4) Prior year expenditures for:
a. Source codes listed in Rev 1106; and
b. Function codes listed in Rev 1107;
(5) Current year appropriations as approved for:
a. Source codes listed in Rev 1106; and
b. Function codes listed in Rev 1107;
(6) Ensuing year appropriations with the warrant
article number:
a. Recommended; and
b. Not recommended;
(7) At the option of the school board, special
and individual warrant articles by:
a. Account number;
b. Prior year expenditure;
c. Current year appropriations approved by the
department of revenue;
d. Warrant article number;
e. Appropriations for the ensuing fiscal year
for:
1. Recommended; and
2. Not recommended;
(8) Revenue(s) as follows:
a. Actual revenues for prior year;
b. Revised revenues for current year; and
c. Estimated revenues for the ensuing fiscal
year with the warrant article number; and
(9) At least a majority of school board members’
signatures.
(b)
Form MS-26 shall be posted:
(1) With the warrant; and
(2) In the annual report if required by RSA 32:5,
VII.
(c)
Copies shall be sent to:
(1) The school clerk; and
(2) The department of revenue administration.
Source. #5072,
eff 2-21-91; ss by #6125, eff 11-23-95; ss by #6476, eff 3-26-97; amd and moved
by #6869, eff 10-20-98 (formerly Rev 1111.11); ss and moved by #8306, eff
3-22-05 (from Rev 1111.04)
Rev 1111.06 Form MS-27, School Budget Form.
(a)
The budget committee of school districts operating under RSA 32:14
through RSA 32:24 shall complete Form MS-27, School Budget Form and submit to
the school board for the annual meeting by providing the:
(1) Name of school district;
(2) Fiscal year ending;
(3) Date the budget was posted with the warrant;
(4) Prior year expenditures for:
a. Source codes listed in Rev 1106; and
b. Function codes listed in Rev 1107;
(5) Appropriations for
current year as approved by the department;
(6) The school board’s appropriations for the
ensuing year with the warrant article numbers for:
a. Recommended amounts; and
b. Not recommended amounts;
(7) Budget committees’
appropriations for the ensuing year for:
a. Recommended amounts; and
b. Not recommended amounts;
(8) Revenues for:
a. Actual revenues for the prior year;
b. Revised revenues for the current year; and
c. Estimated revenues for the ensuing year with
the warrant article numbers; and
(9) Signatures of at least a majority of the
budget committee.
(b)
Copies shall be:
(1) Posted with the warrant;
(2) Posted in the annual report if required under
RSA 32:5, VII; and
(3) Sent to:
a. The department; and
b. Each municipality in the regional school, if
applicable.
(c)
The budget committee shall complete form MS-27
by using the:
(1) Source codes listed in Rev 1106; and
(2) Function codes listed in Rev 1107.
Source. #8306, eff 3-22-05 (from Rev 1111.05