CHAPTER Rev 2000 FINANCIAL ACCOUNTING FOR VILLAGE DISTRICTS
Statutory Authority: RSA 21-J:3; 21-J:13; 21-J:17; 21-J:34; 670:9.
PART Rev 2001 GENERAL DEFINITIONS
Rev 2001.01
"Accrual basis of accounting " means the method under which:
(a) Revenues are recognized in the accounting
period in which they are earned and become measurable; and
(b) Expenses are to be recognized in the period
incurred, if measurable.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14
Rev
2001.02 “American Institute of Certified
Public Accountants (AICPA)” means the
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14
Rev
2001.03 "Basis of accounting"
means how revenues, expenditures, expenses, and transfers, and the
related assets and liabilities, are recognized in the accounts and reported in
the financial statements.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14
Rev 2001.04 “Department” means the
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14
Rev
2001.05 "Double entry" means
an accounting system which requires that for every entry made to the debit side
of an account, an entry for a corresponding amount is made to the credit side
of another account.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2001.04)
Rev
2001.06 "Expenditures" means:
(a) The cost of goods delivered or services
rendered, whether paid or unpaid;
(b) Expenses, except depreciation;
(c) Provision for debt retirement not reported as
a liability of the fund from which retired; and
(d) Capital outlays.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2001.05)
Rev
2001.07 "Expenses" means
charges incurred, whether paid or unpaid, for operations, maintenance, interest
and other charges, including depreciation, presumed to benefit the current
fiscal period.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2001.06)
Rev 2001.08
“Federal Accounting Standards Advisory Board (FASAB)” means the
authoritative standard-setting body responsible for establishing GAAP for the
federal government.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14
Rev
2001.09 “Financial Accounting Standards Board (FASB)”
means the
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2001.07)
Rev
2001.10 "Function" means
group-related programs aimed at accomplishing major service or regulatory
responsibility.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2001.08)
Rev
2001.11 "Fund" means a fiscal
and accounting entity with a self-balancing set of accounts which is:
(a) Used to record cash and
other financial resources, with all related liabilities and residual equities
or balances, and changes therein; and
(b) Segregated for the purpose of carrying on
specific activities or attaining certain objectives in accordance with applicable restrictions or
limitations as provided by statute and related administrative rules.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2001.09)
Rev
2001.12 "Generally accepted
accounting principles (GAAP)" means the established body of theory and practice
that acts as a general guide for accountants.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2001.10)
Rev
2001.13 "Governmental Accounting
Standards Board (GASB)" means the
Source. #6809, eff 7-21-98; ss by #8686, eff 7-21-06;
ss by #10675, eff 9-24-14 (from Rev 2001.11)
Rev
2001.14 “Legislative
body” means legislative body as defined in RSA 21:47.
Source. #6809, eff 7-21-98; ss by #8686, eff 7-21-06;
ss by #10675, eff 9-24-14
Rev
2001.15 “Modified accrual basis of accounting”
means the method under which:
(a) Revenues are recognized in the accounting
period in which they become available and measurable; and
(b) Expenditures, rather than expenses, are
recognized in the accounting period in which the fund liability is incurred, if
measurable, except for unmatured interest on general long-term debt.
Source. #6809, eff 7-21-98; ss by #8686, eff 7-21-06;
ss by #10675, eff 9-24-14 (from Rev 2001.12)
Rev
2001.16 "Program" means
activities, operations or organizational units directed to attaining specific
purposes or objectives.
Source. #10675, eff 9-24-14 (from Rev 2001.13)
Rev
2001.17 "Uniform chart of
accounts" means the account titles, descriptions and numbering
classification system expressed in this chapter.
Source. #10675, eff 9-24-14 (from Rev 2001.14)
Rev
2001.18 "Village district"
means any local governmental unit which has adopted the provisions of RSA 52 or
chapter law creating a specific district or precinct.
Source. #10675, eff 9-24-14 (from Rev 2001.15)
PART Rev 2002 METHOD AND BASIS OF ACCOUNTING AND GENERALLY
ACCEPTED ACCOUNTING PRINCIPLES FOR VILLAGE DISTRICTS
Rev
2002.01
Method of Accounting.
Village districts shall use a double entry system of bookkeeping to record
all financial transactions.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14
Rev
2002.02 Basis of Accounting.
(a) Village districts shall use the accrual basis
of accounting for:
(1) Proprietary funds;
(2) Non-expendable trust funds;
(3) Pension trust funds; and
(4) Deferred compensation plan and other employee
benefit trust funds.
(b) Under the accrual basis of accounting,
transactions shall be classified by fund and for:
(1) Revenues recognized in the accounting period
in which they are earned and become measurable; and
(2) Expenses, rather than expenditures,
recognized in the period incurred, if measurable.
(c) Village districts shall, for
purposes of filing Form MS-35, “Financial Report of the Village District
Budget”, use the modified accrual basis of accounting for all:
(1) Governmental funds;
(2) Transfers to and expenditures from capital reserve
funds and expendable trust funds; and
(3) Fiduciary funds.
(d) Under
the modified accrual basis of accounting, transactions shall be classified by
fund and for:
(1)
Revenues recognized in the accounting period in which they become available and
measurable; and
(2) Expenditures rather than expenses, recognized
in the accounting period in which the fund liability is incurred, if
measurable, except for unmatured interest on general long term debt.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14
Rev
2002.03 Hierarchy of GAAP for Village
Districts. For general
accounting in areas not addressed in this rule, village districts shall follow,
in descending priority sequence, the authoritative sources listed below:
(a) The first level shall include:
(1) GASB statements; and
(2) GASB interpretations;
(b) The second level shall include:
(1) GASB technical bulletins;
(2) AICPA industry audit and accounting
guides made applicable by the AICPA and accepted for use in governmental accounting
by the GASB; and
(3) AICPA statements of position made to auditing governmental
entities applicable by the AICPA and accepted for use in governmental
accounting by the GASB;
(c) The third level shall include:
(1) GASB emerging issues task force consensus
positions; and
(2) AICPA
practice bulletins made applicable to governmental entities by the AICPA; and accepted
for use in governmental accounting by the GASB;
(d) The fourth level shall include:
(1) GASB implementation guides; and
(2) Prevalent generally accepted accounting
practices that are widely recognized by public accountants and certified public
accountants, licensed under RSA 309-B who prepare state and local
governmental financial reports; and
(e) Other sources of guidance shall
include:
(1) GASB concepts statements;
(2) Private sector authoritative guidance not applicable
to state and local governments;
(3) FASB guidelines that have not been made
applicable to state and local governmental accounting by the GASB;
(4) FASB Concept Statements;
(5) FASAB Statements, Interpretations, TBs, and Concept Statements;
(6) AICPA issues papers;
(7) International Public Sector accounting standards;
(8) International financial reporting standards; and
(9) Accounting textbooks, articles, or pronouncements of other
professional or regulatory agencies.
Source. #5454, eff 8-28-92; ss by #6128, eff
11-23-95; ss by #6809, eff 7-21-98; ss by #8686, eff 7-21-06; ss by #10675, eff
9-24-14
PART
Rev 2003 CLASSIFICATION OF FUNDS AND
ACCOUNT GROUPS - GAAP BASIS
Rev
2003.01 Classification of Funds.
(a) Governmental funds are generally
used to account for activities supported by taxes, grants, or other similar
revenue and shall consist of:
(1) A general fund to account for all financial
resources of the village district except those required to be accounted for in
another fund;
(2) Special revenue fund(s) to account for the
proceeds of specific revenues sources, other than expendable trusts or major
capital projects and exclusive of resources held in trust for other
individuals, private organizations, or other governments, that are
legally restricted to expenditure for specified purposes;
(3) Capital project fund(s) to account for
financial resources used to acquire or construct capital facilities, other than
those financed by proprietary funds and trust funds;
(4) Permanent fund(s) to account for and report
resources restricted to the extent that only earnings and not principal may be
used for purposes to support the village’s programs;
(5) Capital and non-capital reserve funds
established pursuant to RSA 35 and held by the municipality in a trustee
capacity; and
(6) Expendable trust funds established pursuant
to RSA 31:19-a and held by the municipality in a trustee capacity.
(b) Fiduciary funds shall account
for assets held in a trustee or agency capacity for others that cannot be used
for the village’s own programs and are held by the municipality for a village
district in a trustee capacity such as but not limited to:
(1) One of the following:
a. Expendable trust funds established under RSA
31;
b. Nonexpendable trust funds established under
RSA 31; or
c. Deferred compensation plan and other employee
benefit trust funds established under
RSA 31; and
(2) In an agency relationship, such as
agency fund(s) for:
a. Individuals;
b. Private organizations;
c. Other municipalities; or
d. Other funds.
(c) Proprietary funds shall consist of:
(1)
a. That are financed and operated similar to
private business enterprises where the intent of the governing body is that the
expenses, including depreciation, of providing goods or services to the general
public on a continuing basis are financed or recovered primarily through user
charges; or
b. Where the governing body has decided that
periodic determination of revenues earned, expenses incurred, and net income is
appropriate for:
1. Capital maintenance;
2. Public policy;
3. Management control;
4. Accountability, or
5. Other purposes; and
(2) Internal service fund(s), which may be used
to account for the financing of goods or services provided, on a cost-reimbursement
basis, by one department or agency of a village district to other:
a. Departments or agencies of the village
district; or
b. Governments.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #10675, eff 9-24-14 (from Rev 2004.10)
PART
Rev 2004 CLASSIFICATION OF REVENUE
SOURCES
Rev
2004.01 Source 3100: Revenue From
Taxes. Revenues from taxes shall be
classified into the following accounts:
(a) Account 3110, property
taxes, classification shall be for compulsory charges levied for village
district purposes
on the assessed valuation of real property located within the village district;
and
(b) Account 3190, interest and penalties on delinquent
taxes, classification shall be for:
(1) Amounts assessed as penalties for the payment
of taxes after their due date; and
(2) The interest charged on delinquent taxes from
their due date to the date of actual payment.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2005.01)
Rev
2004.02 Source 3310: Revenue From the
Federal Government. Inter-governmental revenues received in the form of
operating grants, entitlements or shared revenues shall be classified into the
following accounts:
(1) Account 3311, housing and urban renewal,
classification shall be for intergovernmental revenues received from the U.S.
Department of Housing and Urban Development (HUD);
(2) Account 3312, environmental protection,
classification shall be for intergovernmental revenues received from the U.S.
Environmental Protection Agency (EPA); and
(3) Account 3319, other federal grants and
reimbursements, classification shall be for intergovernmental revenues received
from other
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2005.02)
Rev
2004.03 Source 3350: Revenue From the State of
(a) Account 3351, shared revenue
- block grant, classification shall be for intergovernmental revenue received
from the state of New Hampshire pursuant to RSA 31-A;
(b)
Account
3354, water pollution grants, classification shall be for intergovernmental
revenues received from the
(1) Operating grants;
(2) Entitlements; or
(3) Shared revenues; and
(c) Account 3359, other state grants and
reimbursements, classification shall be for intergovernmental revenues, not
otherwise classified, received from other state of
(1) Operating grants;
(2) Entitlements; or
(3) Shared revenues.
Source. #10675, eff 9-24-14 (from Rev 2005.03)
Rev 2004.04 Source 3370: Revenue From Other Governments.
(a)
The account 3379, intergovernmental revenues - other, classification
shall be used for revenues received from other local governments in the form
of:
(1) Operating grants;
(2) Entitlements; or
(3) Shared revenues.
Source. #10675, eff 9-24-14 (from Rev 2005.04)
Rev
2004.05 Source
3400: Revenues From Charges for Services. Revenues from charges for services shall be
classified into the following accounts:
(a) Account 3401, income from departments,
classification shall be for revenue from charges for services provided within
the budgetary cycle, exclusive of revenues of proprietary funds;
(b) Account 3402, water supply system
charges, classification shall be for revenue from services or water supplied
from the village district water system;
(c) Account 3403, sewer user charges, classification
shall be for revenue from services provided by the village district sewer
system;
(d) Account 3404, garbage-refuse
charges, classification shall be for revenue from services provided by the
village district waste management system; and
(e) Account 3409, other charges,
classification shall be for revenue from services provided by the village
district not classified in (a) through (d) above.
Source. #10675, eff 9-24-14 (from Rev 2005.05)
Rev
2004.06 Source 3500: Revenues from Miscellaneous Sources. Revenues from miscellaneous sources shall be
classified into the following accounts:
(a) Account 3500, special assessments,
classification shall be for amounts levied against certain properties to defray
all or part of the cost of specific capital improvements or services deemed to
benefit primarily those properties;
(b) Account 3501, sale of village district
property, classification shall be for proceeds from the sale of property
previously used
to pursue village district business;
(c)
Account
3502, interest on investments, classification shall be for revenue received as
compensation for the use of the village district's financial
resources over a period of time;
(d) Account 3503, rents of property,
classification shall be for revenue received as compensation for the use of the
village
district's property;
(e)
Account
3504, fines and forfeits, classification shall be for revenue received from
fines, penalties and forfeits imposed for:
(1) The commission of statutory offenses;
(2) Violation of lawful administrative rules;
(3) Neglect of official duties; and
(4) Confiscating deposits held as performance
guaranties;
(f) Account 3506, insurance dividends and reimbursements,
classification shall be for:
(1) Monies returned from the payment of insurance
premiums paid in a prior period; or
(2) Claims for which the expenditure was incurred
in prior periods;
(g) Account 3508, contributions
and donations, classification shall be for revenue provided by private or
public contributions; and
(h) Account 3509, revenue from
other miscellaneous sources not otherwise classified, classification shall be
used to accumulate information for reporting purposes regarding revenue
from miscellaneous sources not classified in (a) through (g) above.
Source. #10675, eff 9-24-14 (from Rev 2005.06)
Rev
2004.07 Source 3910: Interfund Operating Transfers In. Revenues from interfund operating transfers
shall be classified into the following accounts:
(a) Account 3911 classification
shall be for transfers from the general fund;
(b) Account 3912 classification
shall be for transfers from special revenue fund(s);
(c) Account 3913 classification
shall be for transfers from capital projects fund;
(d) Account 3914 classification
shall be for transfers from proprietary funds;
(e) Account 3915 classification
shall be for transfers from capital reserve fund(s); and
(f) Account 3916 classification shall be for
transfers from trust and fiduciary funds.
Source. #10675, eff 9-24-14 (from Rev 2005.07)
Rev
2004.08 Source 3930: Other Financial Sources. Revenues from other financial sources shall
be classified into the following accounts:
(a) Account 3934, proceeds from long-term notes
and general obligation bonds, classification shall be for gross financial
resources provided by long-term notes or the issuance of general obligation debt;
(b) Account 3935, proceeds from all
other bonds, classification shall be for gross financial resources provided by
the issuance of all other long-term liabilities; and
(c) Account 3939, other long-term financial sources,
classification shall be for financial resources provided by sources not
otherwise
classified, including, but not limited to, proceeds from capital leases.
Source. #10675, eff 9-24-14 (from Rev 2005.08)
PART
Rev 2005 CLASSIFICATION OF EXPENDITURE
OR EXPENSE FUNCTIONS AND PROGRAMS
Rev
2005.01 Function: General Government. Expenditures for the legislative and
executive branches of government shall be classified into the
following accounts:
(a) Account 4130, executive,
classification shall be for expenditures related to the executive branch of
government including:
(1) Commissioners;
(2) Administrative assistants; and
(3) Support staff;
(b) Account 4150, financial administration,
classification shall be for expenditures related to the financial and business
functions of the government including:
(1) Accounting;
(2) Budgeting;
(3) Treasury;
(4) Auditing;
(5) Personnel;
(6) Purchasing;
(7) Business systems; and
(8) Information technology;
(c) Account 4153, legal expense,
classification shall be for expenditures related to legal functions of the
village district, including:
(1) Legal defense;
(2) Ordinance drafting; and
(3) Legal advice and interpretations of statutes,
contracts, and other technical services;
(d) Account 4155, personnel administration,
classification shall be for expenditures related to employee benefits not
allocated to other programs, including:
(1) Village district's share of payroll taxes;
(2) Group insurance;
(3) Retirement plan contributions;
(4) Sick leave buy-outs; and
(5) Special awards;
(e) Account 4194, general government buildings,
classification shall be for expenditures related to the maintenance, repairs
and protection of all general governmental buildings and facilities;
(f) Account 4196, insurance not otherwise
allocated, classification shall be for expenditures for liability, property and
other insurance coverage not allocated to other programs;
(g) Account 4197, advertising and
regional associations, classification shall be for expenditures related to:
(1) Governmental advertising;
(2) Activities to further the growth or
development of the village district; and
(3) Participation in regional associations
dedicated to the purposes in (1) and (2) above;
(h) Account 4198, contingency fund,
classification shall be for unanticipated expenditures arising during the year,
pursuant to RSA 52:4-a; and
(i) Account 4199, other general
government, classification shall be for expenditures for other general
governmental purposes or operations not classified in (a) through (h) above.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2006.01)
Rev
2005.02 Function:
Public Safety.
Expenditures related to the protection of persons and property shall be
classified into the following accounts:
(a) Account 4210, police, classification shall be
for expenditures related to law enforcement including:
(1) Traffic control;
(2) Protection of person and property;
(3) Safety;
(4) Criminal investigation; and
(5) Other police functions;
(b) Account 4215, ambulances, classification
shall be for expenditures related to ambulance services;
(c) Account 4220, fire, classification shall be
for expenditures related to firefighting including:
(1) Fire prevention and suppression;
(2) Inspections;
and
(3) Safety
training;
(d) Account 4290, emergency management,
classification shall be for expenditures related to the planning and
administration of programs initiated to respond to unforeseen or unexpected
events such as:
(1) Acts of nature;
(2) Riots;
(3) Terrorist attack; and
(4) Other safety hazards; and
(e) Account 4299, other public safety,
classification shall be for expenditures related to public safety matters not
otherwise classified in (a) through (d) above.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2006.02)
Rev
2005.03 Function: Highways and Streets. Expenditures related to the maintenance and
care of highways, streets and bridges shall be classified into the following
accounts:
(a) Account 4311, administration, classification
shall be for administrative expenditures related to the maintenance and care
of:
(1) Highways;
(2) Streets; and
(3) Bridges;
(b) Account 4312, highways and streets,
classification shall be for expenditures related to roadways and walkways
including:
(1) Paving;
(2) Snow removal;
(3) Street cleaning; and
(4) Maintenance of:
a. Roads, curbs and gutters;
b. Storm drains;
c. Gravel paths; and
d.
Sidewalks;
(c) Account 4313, bridges, classification shall
be for expenditures related to the maintenance and repairs of:
(1) Bridges;
(2) Viaducts;
(3) Grade separations;
(4) Trestles; and
(5) Railroad crossings;
(d) Account 4316, street lighting, classification
shall be for expenditures related to street lighting, including:
(1) Utility charges; and
(2) Maintenance, replacements and repairs of:
a. Fixtures; and
b. Lamps; and
(e) Account 4319, other highway, streets and
bridges, classification shall be for expenditures related to highway, street
and bridge activities not otherwise classified above.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2006.03)
Rev
2005.04 Function: Sanitation. Expenditures related to the removal and disposal
of sewage and other waste materials shall be classified into the following
accounts:
(a) Account 4321, administration, classification
shall be for administrative expenditures related to sanitation activities;
(b) Account 4323, solid waste collection,
classification shall be for expenditures related to:
(1) Garbage and other refuse collection; and
(2) Delivery to the disposal facility;
(c) Account 4324, solid waste disposal,
classification shall be for expenditures related to the disposal of garbage and
other refuse including:
(1) Landfill operations;
(2) Incineration;
(3) Recycling; and
(4) Other disposal methods;
(d) Account 4325, solid waste clean-up,
classification shall be for expenditures related to the clean-up of solid waste
facilities including:
(1) Landfill caps; and
(2) Hazardous waste clean-up;
(e) Account 4326, sewage collection and disposal,
classification shall be for expenditures related to the:
(1) Collection and disposal of sewage; and
(2) Wastewater treatment; and
(f) Account 4329, other sanitation,
classification shall be for expenditures for other sewer or solid waste
activities not described in (a) through (e) above.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2006.04)
Rev
2005.05 Function: Water Distribution
and Treatment. Expenditures related to
the treatment, distribution and conservation of water shall be classified as
follows:
(a) Account 4331, administration, classification
shall be for administrative expenditures for:
(1) Water treatment;
(2) Distribution; and
(3) Conservation activities;
(b) Account 4332, water services, classification
shall be for expenditures related to the distribution of water;
(c) Account 4335, water treatment, classification
shall be for expenditures related to the preservation and treatment of water,
and the costs of operating a water treatment facility;
(d) Account 4338, water conservation,
classification shall be for expenditures related to water conservation programs
or activities; and
(e) Account 4339, other water, classification
shall be for expenditures related to other water activities in (a) through (d)
above.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2006.05)
Rev
2005.06 Function: Health. Expenditures related to the conservation and
improvement of public health shall be classified into the following accounts:
(a) Account 4411, administration, classification
shall be for administrative expenditures related to regulatory and inspection
activities essential to the preservation and promotion of improved public
health;
(b) Account 4414, pest control, classification
shall be for expenditures related to:
(1) The control of animals, insects and rodents;
and
(2) The prevention and treatment of diseases
there from; and
(c) Account 4419, other health, classification
shall be for expenditures for health programs not otherwise classified.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2006.06)
Rev
2005.07 Function: Culture and
Recreation. Expenditures for
cultural and recreational activities maintained for the benefit of residents
and visitors shall be classified into the following accounts:
(a) Account 4520, parks and recreation,
classification shall be for expenditures for maintenance and administration
costs related to:
(1) Recreational activities;
(2) Public
parks;
(3) Playgrounds;
(4) Walking paths;
(5) Bike trails;
(6) Tennis courts;
(7) Golf courses;
(8) Arenas;
(9) Swimming areas; and
(10) Recreational or cultural buildings; and
(b) Account 4589, other culture and recreation, classification
shall be for expenditures for culture and recreation activities not otherwise
classified.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2006.06)
Rev
2005.08 Function: Debt Service. Expenditures related to interest and
principal payments on long-term debt shall be classified into the following
accounts:
(a) Account 4711, principal – long–term bonds and
notes, classification shall be for expenditures related to the payment and
retirement of long-term debt bonds and
notes;
(b) Account 4712, principal – other debt, classification shall be for
expenditures related to payment of principal associated with long term debt
other than bonds or notes;
(c) Account 4721, interest – long-term bonds and
notes, classification shall be for expenditures related to the payment of
interest associated with long-term debt in bonds or notes;
(d) Account 4722, interest – other debt,
classification shall be for expenditures related to payment of interest on long
term debt other than bonds or notes;
(e) Account 4723, interest on tax and revenue
anticipation notes, classification shall be for expenditures related to the
payment of interest on short-term temporary borrowing related to:
(1) Tax anticipation notes; or
(2) Revenue anticipation obligations; and
(f) Account
4790, other debt service charges, classification shall be for expenditures for
interest and other financing charges not associated with debt obligations,
including:
(1) Late payment penalties;
(2) Fiscal agents’ fees; and
(3) Issuance costs.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2006.08)
Rev
2005.09 Function: Capital Outlay. Expenditures related to capital outlays shall
be classified into the following accounts:
(a) Account 4901, land and improvements,
classification shall be for expenditures related to:
(1) The acquisition of land for future use; or
(2) Land purchased for conservation purposes not
allocated to other functions;
(b) Account 4902, machinery, vehicles and
equipment, classification shall be for expenditures related to the acquisition
of:
(1) Vehicles; and
(2)
Equipment
not allocated to other functions;
(c) Account 4903, buildings, classification shall
be for expenditures for public buildings not allocated to other functions
related to the:
(1) Acquisition;
(2) Repair;
(3) Renovation;
(4) Reconstruction or
(5) Construction; and
(d)
Account 4909, improvements other than buildings, classification shall be
for expenditures related to capital project activity that is not otherwise
classified.
Source. #10675, eff 9-24-14 (from Rev 2006.09)
Rev
2005.10 Function: Interfund Operating
Transfers Out. Financial outflows to
other funds shall be classified into the following accounts:
(a) Account 4911 classification shall be for
transfers to the general fund;
(b) Account 4912 classification shall be for
transfers to special revenue fund;
(c) Account 4913 classification shall be for
transfers to capital projects fund;
(d) Account 4914 classification shall be for
transfers to proprietary funds;
(e) Account 4915 classification shall be for
transfers to capital reserve funds;
(f) Account 4916 classification shall be for
transfers to expendable trust funds and fiduciary funds except for health
maintenance trust funds;
(g) Account 4917 classification
shall be for transfers to health maintenance trust funds formed pursuant to RSA
31:19-a, V;
(h) Account 4918 classification shall be
for transfers to nonexpendable trust funds; and
(i) Account 4919 classification shall be for
transfers to any fiduciary funds.
Source. #10675, eff 9-24-14 (from Rev 2006.10)
Rev 2005.11 Function 4930: Payments to Other
Governments.
(a)
Account 4930, classification shall be used for payments to other
governments.
Source. #10675, eff 9-24-14 (from Rev 2006.11)
PART
Rev 2006 CLASSIFICATION OF BALANCE SHEET
ACCOUNTS FOR REPORTS ON FORM MS-35,
“Financial Report of the Village District Budget”
Rev
2006.01 Assets. Probable future economic benefits obtained or
controlled by a village district as a result of past transactions or events
shall be classified into the following accounts:
(a) Account 1010, cash and equivalents,
classification shall be for cash on hand, or in petty cash or deposit with
financial institutions such as:
(1) Cash on hand;
(2) Checks, money orders, or banker’s drafts on
hand;
(3) Demand deposits with financial institutions;
or
(4) Investments readily convertible to known
amounts of cash that will mature within 3 months of acquisition.
(b) Account 1030, investments, classification
shall be for securities, that provide revenues in the form of interest and
dividends;
(c) Account 1080, taxes receivable,
classification shall be for the unremitted portion of taxes that the town has
levied on behalf of the village district;
(d) Account 1150, accounts receivable,
classification shall:
(1) Be for amounts owed to the village district
on open accounts from private individuals or organizations for goods and
services furnished by a government; and
(2) Not be amounts due from other funds or
other governments;
(e) Account 1260, due from other governments,
classification shall be for amounts owed to the village district from another
government including, but not limited to charges for:
(1) Goods and services;
(2) Loans and intergovernmental grants;
(3) Entitlements; or
(4) Shared revenues;
(f) Account 1310, due from other funds,
classification shall be for amounts owed to one village district fund from
another village district fund representing charges for:
(1) Goods and services; and
(2) Interfund advances to another village
district fund;
(g) Account 1400, other current assets,
classification shall be for assets, not included elsewhere, whose economic
benefit will be converted to cash or used to meet a current liability within
one accounting cycle, such as:
(1) Prepaid expenses; and
(2) Inventories;
(h) Account 1610, land and improvements,
classification shall be for:
(1) Land purchased or otherwise acquired; and
(2) All improvements made to ready the land for
use, net of any applicable depreciation;
(i) Account 1620, buildings, classification shall
be for the cost, net of any depreciation, of:
(1) Buildings purchased or otherwise acquired;
(2) All expenditures related to construction of
buildings;
(3) Improvements made to extend the life of a
structure; and
(4) The capitalized costs of leased property if
the conditions of the lease meet the criteria specified in FASB statements and
interpretations;
(j) Account 1640, machinery, vehicles and
equipment, classification shall be for the cost, net of depreciation, of:
(1) Machinery, vehicles, and equipment purchased
or otherwise acquired;
(2) All expenditures for the construction of
machinery and equipment; and
(3) The capitalized costs of leased machinery and
equipment if the conditions of the lease meet the criteria specified in FASB
statements and interpretations;
(k) Account 1650, construction in progress,
classification shall be for the cost of construction undertaken but not yet
completed;
(l) Account 1660, improvements other than
buildings, classification shall be for all expenditures for improvements to
assets which are immovable and have a value unique to the village district, net
of depreciation, such as:
(1) Roads, bridges and curbs;
(2) Gutters, streets and sidewalks;
(5) Drainage systems; and
(6) Exterior lighting systems; and
(m) Account 1700, other assets, classification
shall be for intangible assets and other assets, not included elsewhere, whose
economic benefit will be converted to cash or used to meet liabilities
at some future time beyond the next accounting cycle.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2007.01)
Rev
2006.02 Liabilities. Probable future sacrifices of economic benefits
arising from present obligations of a village district to transfer assets or
provide services to other entities in the future as a result of past
transactions or events shall be classified into the following accounts:
(a) Account 2020, warrants and accounts payable,
classification shall be for balances owed to others for:
(1) Goods;
(2) Supplies;
(3) Services purchased on open accounts;
(4) Payroll; and
(5) Deductions payable;
(b) Account 2030, compensated absences payable, classification
shall be for balances arising through accounting recognition of unpaid costs
that come into existence in the current period which will be discharged at a
future time, such as, but not limited to earned time for:
(1) Vacation;
(2) Sick leave; and
(3) Holidays;
(c) Account 2050, contracts payable,
classification shall be for amounts due on contracts for goods and services,
including retainage, furnished to a government;
(d) Account 2070, due to other governments,
classification shall be for amounts owed by the village district to another
government, such as:
(1) Goods and services;
(2) Loans and intergovernmental grants;
(3) Entitlements;
(4) Shared revenues; or
(5) Payments in lieu of taxes;
(e) Account 2080, due to other funds,
classification shall be for amounts owed by one village district fund to
another village district fund representing charges for:
(1) Goods and services; and
(2) Interfund advances from another fund;
(f) Account 2230, notes payable-current,
classification shall be for the face value of notes generally due within one
year, including all:
(1) Tax anticipation notes payable; and
(2) Revenue anticipation notes payable;
(g) Account 2250, bonds payable-current, classification
shall be for the face value of bonds due within one year;
(h) Account 2260, capital leases payable-current,
classification shall be for the current portion of the discounted present value
of total future stipulated payments in any lease purchase agreement;
(i) Account 2270, other payables, classification
shall be for liabilities, requiring the sacrifice of economic benefits within
one accounting cycle, not included elsewhere;
(j) Account 2310, notes and bonds payable long-term,
classification shall be for amounts owed by the village district on notes and
bonds not due within one year;
(k) Account 2370, capital leases payable,
classification shall be for the non-current portion of the discounted present
value of total future stipulated payments in any lease purchase agreement; and
(l) Account 2390, other long-term liabilities,
classification shall be for liabilities requiring the sacrifice of economic
benefits at some future time beyond the next accounting cycle.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2007.02)
Rev
2006.03 Fund Equity and Other Credits. The fund equity and other credits, classification
shall be used for residual interest in the assets of a fund that remains after
deducting its liabilities classified into the following accounts:
(a) Account 2440, nonspendable
fund balance, classification shall be for segregation of a portion of a fund
balance for non-cash items such as inventories or prepaid items;
(b) Account 2450, restricted fund
balance, classification shall be for segregation of a portion of a fund balance
set apart for funds legally restricted such as, but not limited to, a grant;
(c) Account 2460, committed fund balance,
classification shall be for segregation of a portion of a fund balance set
apart by the legislative body for a particular purpose, such as, but not
limited to, the unexpended portion of a non-lapsing special warrant article,
capital reserve, or expendable trust fund;
(d) Account 2490, assigned fund
balance, in the general fund classification shall be for
segregation of a portion of a fund balance for a specific future use such as,
but not limited to, commitments related to unperformed contracts or
encumbrances;
(e) Account 2530, unassigned fund
balance, in the general fund shall be
for the unassigned residual interest in the assets of a fund that remains after
deducting its liabilities, but shall only be used for a deficit in all other
funds;
(f) Account 2610, village district contributed
capital, classification shall be for permanent contribution by a village
district to a proprietary fund;
(g) Account 2620, other contributed capital, classification
shall be for permanent contribution by entities other than the village district
to a proprietary fund; and
(h) Account 2790, retained earnings,
classification shall be for the accumulated earnings of a proprietary fund.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (from Rev 2007.03)
PART
Rev 2007 FORMS AND REPORTS REQUIRED BY RSA
21-J:34
Rev
2007.01 Forms and Reports Availability.
(a) Forms and reports shall be available:
(1) Online at www.revenue.nh.gov/;
(2) By calling 603-230-5090; or
(3) By writing to the department at:
New
Hampshire Department of Revenue Administration
Municipal
and Property Division
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (formerly Rev 2008.01)
Rev
2007.02 Timeliness.
(a) When not filed electronically, all forms and reports
shall be in accordance with:
(1) RSA 21-J:34;
(2) Statutes addressing specific reports; or
(3) Time periods established by these
rules or Rev 200.
Source. #5454, eff 8-28-92; ss by #6809, eff 7-21-98;
ss by #8686, eff 7-21-06; ss by #10675, eff 9-24-14 (formerly Rev 2008.02)
Rev 2007.03 Filing
Information.
(a)
All forms and reports filed with the department shall be:
(1) Mailed to:
New
Hampshire
Department of Revenue Administration
Municipal
and Property Division
(2) Hand delivered to the
department at:
Governor
Hugh J. Gallen Office Park South
109
Pleasant
Street
Medical
and
Surgical Building
Source. #5454, eff 8-28-92; amd by #6128, eff
11-23-95; ss by #6809, eff 7-21-98; ss by #8686, eff 7-21-06; ss by #10675, eff
9-24-14
Rev
2007.04 Form MS-32, Report of
Appropriations Actually Voted for Village Districts or Electronic Form MS-232,
Report of Appropriations Actually Voted.
(a) Form MS-32 or Electronic Form MS-232 shall be
completed and filed in accordance with the uniform classification of accounts
in this chapter with the department and the selectmen of each town which
contains any part of the district, by a majority of the village commissioners within
20 days of the meeting to report their voted appropriations.
(b) Form MS-32 or Electronic MS-232 shall contain
dated signatures of a majority of the village commissioners to certify that the
information contained in the form is true, correct and complete to the best of
their belief.
Source. #10675, eff 9-24-14 (formerly Rev 2008.03)
Rev
2007.05 Form MS-36, Budget Form
for Village Districts Which Have Not Adopted the Provisions of RSA 32:14 – RSA 32:24
or Electronic Form MS-636, Budget of the Town/Village District.
(a) Form MS-36 or Electronic Form MS-636 shall be
used to prepare the budget for an annual or special meeting for posting with
the warrant, and filed with the department by the commissioners within 20 days of an annual
or special meeting.
(b) Form MS-36 or Electronic Form
MS-636 shall be completed in accordance with the uniform chart of accounts in
this chapter.
(c) Form MS-36 or Electronic MS-636, shall
contain the date it was posted with the warrant and the signatures of the
majority of the village commissioners to certify that the information contained
in the form is to the best of their belief is true, correct and complete.
Source. #10675, eff 9-24-14 (formerly Rev 2008.04)
Rev
2007.06 Form MS-37, Budget Form for
Village Districts Which Have Adopted the Provisions of RSA 32:14- RSA 32:24 or
Electronic Form MS-737 Budget of the Town/Village District With a Budget
Committee.
(a) Form MS-37 or Electronic Form MS-737 shall be
used by the budget committee to prepare the budget for an annual or special
meeting and submit to the village district commissioners for posting with the warrant
and filed with the department within 20 days of the annual or special meeting.
(b) Form MS-37 or Electronic Form MS-737 shall be
completed in accordance with the uniform classification of accounts in this
chapter.
(c) Form MS-37 or Electronic Form MS-737 shall
contain the date it was posted with the warrant and the signatures of a
majority of the budget committee to certify they have examined the information
contained in the form and to the best of their belief is true, correct and
complete.
Source. #10675, eff 9-24-14 (formerly Rev 2008.05)
Rev
2007.07 Form MS-34, Revised Estimated
Revenues or Electronic Form MS-434, Revised Estimated Revenues.
(a) Form MS-34 or Electronic Form MS-434, “revised
estimated revenues”, shall be prepared and filed in accordance with the
uniform chart of accounts provided in this chapter by the village district
commissioners to report the revised estimated revenues with the department by
September 1.
(b) Form
MS-34 or Electronic Form MS-434 shall contain the dated signature of the preparer
to certify that, to the best of their belief, the information contained in the
form is true, correct and complete.
Source. #10675, eff 9-24-14 (formerly Rev 2008.06)
Rev
2007.08 Form MS-35, Financial Report
of the Village District Budget.
(a) Form MS-35, “financial report of the village
district budget”, shall be completed and filed in accordance with the uniform classification
of accounts in this chapter by the village district commissioners to report the
financial status of the village district to the department.
(b) Form MS-35, “financial report of the village
district budget”, shall contain dated signatures of a majority of the village
district commissioners and of the preparer to certify that, to
the best of their belief, the information contained in the form is true,
correct and complete.
Source. #10675, eff 9-24-14 (formerly Rev 2008.07)
Rev
2007.09 Form MS-31, Report of Village
District Officials or Electronic Form MS-123 Report of Town/City/Village
Officials.
(a) Form MS-31 or Electronic Form MS-123, shall
be completed, dated, and signed by the village clerk and filed with the
department within 20 days after election or appointment.
Source. #10675, eff 9-24-14 (formerly Rev 2008.08)
APPENDIX
RULE |
STATUTE |
|
|
Rev
2001.01 - Rev 2001.18 |
RSA 21-J:13, IV, RSA
21-J:17, RSA 21:47 |
Rev
2002.01 - Rev 2002.03 |
RSA 21-J:13, IV, RSA
21-J:17 |
Rev 2003.01 |
RSA 21-J:13, IV, RSA
21-J:17 |
Rev
2004.01 - Rev 2004.08 |
RSA 21-J:13, IV, RSA
21-J:17 |
Rev
2005.01 - Rev 2005.11 |
RSA 21-J:13, IV, RSA
21-J:17, RSA 52:4-a |
Rev
2006.01 - Rev 2006.03 |
RSA 21-J:13, IV, RSA
21-J:17, RSA 21-J:34 |
Rev
2007.01 - Rev 2007.03 |
RSA 21-J:13, IV, RSA
21-J:17, RSA 21-J:34 |
Rev
2007.04 |
RSA 21-J:13, IV, RSA
21-J:17, RSA 21-J:34, RSA 52:16 |
Rev
2007.05 -Rev 2007.09 |
RSA 21-J:13, IV, RSA
21-J:17, RSA 21-J:34, RSA 670:9, RSA 21:5 |