CHAPTER Rev 2200 FINANCIAL ACCOUNTING FOR COUNTIES
Statutory Authority: RSA
21-J:1; 21-J:3; 21-J:13, III ; 21-J:16; 21-J:34; 27:3; 33:14.
PART Rev 2201 GENERAL DEFINITIONS
Rev 2201.01 "Accrual basis of accounting" means
the method under which:
(a) Revenues are recognized in the accounting
period in which they are earned and become measurable; and
(b) Expenses are recognized in the period
incurred, if measurable.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14
Rev 2201.02 “American Institute of Certified Public
Accountants (AICPA)” means the
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14
Rev 2201.03
"Basis of accounting" means how revenues, expenditures,
expenses, and transfers, and the related assets and liabilities, are recognized
in the accounts and reported in the financial statements.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14
Rev 2201.04
“Department” means the
Source. #10652, eff 8-8-14
Rev 2201.05
"Double entry" means an accounting system which requires that,
for every entry made to the debit side of an account, an entry for a
corresponding amount is made to the credit side of another account.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2201.04)
Rev 2201.06
"Expenditure" means:
(a) The cost of goods delivered or services
rendered, whether paid or unpaid;
(b) Expenses, except depreciation;
(c) Provision for debt retirement not reported as
a liability of the fund from which retired; and
(d) Capital outlays.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2201.05)
Rev 2201.07 "Expense" means charges incurred,
whether paid or unpaid, for operations, maintenance, interest and other
charges, including depreciation, presumed to benefit the current fiscal period.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2201.06)
Rev 2201.08 “Federal
Accounting Standards Advisory Board (FASAB)” means the authoritative
standard-setting body responsible for establishing GAAP for the federal
government.
Source. #10652, eff 8-8-14
Rev 2201.09 "Financial Accounting Standards Board
(FASB)" means the
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2201.07)
Rev 2201.10 "Function" means group-related
programs aimed at accomplishing major service or regulatory responsibility.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2201.08)
Rev 2201.11 "Fund" means a fiscal and
accounting entity with a self-balancing set of accounts which is:
(a) Used to record cash and other financial
resources, with all related liabilities and residual equities or balances, and
changes therein; and
(b) Segregated for the purpose of carrying on
specific activities or attaining certain objectives in accordance with applicable
restrictions or limitations as provided by statute and related administrative
rules.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2201.09)
Rev 2201.12 "Generally accepted accounting
principles (GAAP)" means the established body of theory and practice that
acts as a general guide for accountants.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2201.10)
Rev 2201.13 "Governmental Accounting Standards Board
(GASB)" means the
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2201.11)
Rev 2201.14 “Legislative body” means
“legislative body” as defined in RSA 21:47.
Source. #10652, eff 8-8-14
Rev 2201.15 “Modified accrual basis of accounting” means
the method under which:
(a) Revenues are recognized in the accounting
period in which they become available and measurable; and
(b) Expenditures, rather than expenses are
recognized in the accounting period in which the fund liability is incurred, if
measurable, except for unmatured interest on general long-term debt.
Source. #6808, eff 7-21-98; ss by #8687, eff 7-21-06;
ss by #10652, eff 8-8-14 (from Rev 2201.12)
Rev 2201.16 "Program" means activities, operations
or organizational units directed to attaining specific purposes or objectives.
Source. #6808, eff 7-21-98; ss by #8687, eff 7-21-06;
ss by #10652, eff 8-8-14 (from Rev 2201.13)
Rev 2201.17 "Uniform chart of accounts" means
the account titles, descriptions and numbering classification system expressed
in this chapter.
Source. #6808, eff 7-21-98; ss by #8687, eff 7-21-06;
ss by #10652, eff 8-8-14 (from Rev 2201.14)
PART Rev 2202 METHOD AND BASIS OF ACCOUNTING AND GENERALLY
ACCEPTED ACCOUNTING PRINCIPLES FOR COUNTIES
Rev 2202.01 Method
of Accounting. Counties shall use a
double entry system of bookkeeping as the method to record all financial transactions.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14
Rev 2202.02 Basis of Accounting.
(a) Counties shall use the accrual basis of accounting
for:
(1) Proprietary funds;
(2) Non-expendable trust funds; and
(3) Pension trust funds.
(b) Under the accrual basis
of accounting, transactions shall be classified by fund and for:
(1) Revenues recognized in the accounting
period in which they are earned and become measurable; and
(2) Expenses, rather than expenditures, recognized
in the period incurred, if measurable.
(c) Counties shall, for purposes of filing Form
MS-45, “
(1) Governmental funds;
(2) Transfers to and expenditures from capital
reserve funds and expendable
trust funds; and
(3) Fiduciary funds.
(d) Under
the modified accrual basis of accounting, transactions shall be classified by
fund and for:
(1) Revenues recognized in the
accounting period in which they become available and measurable; and
(2) Expenditures rather than expenses,
recognized in the accounting period in which the fund liability is incurred, if
measurable, except for unmatured interest on general long-term debt.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14
Rev
2202.03 Hierarchy of Generally
Accepted Accounting Principles for Counties. For general accounting in areas not addressed
in this rule, counties shall follow, in descending priority sequence, the authoritative
sources listed below:
(a) The first level shall include:
(1) GASB statements; and
(2) GASB interpretations;
(b) The second level shall include:
(1) GASB technical bulletins (TBs);
(2) AICPA industry audit and accounting guides
made applicable by the AICPA and accepted for use in governmental accounting by
the GASB; and
(3) AICPA statements of position made applicable
to auditing governmental entities by the AICPA and accepted for use in
governmental accounting by the GASB;
(c) The third level shall include:
(1) GASB emerging issues task force consensus
positions; and
(2) AICPA practice
bulletins made applicable to governmental entities by the AICPA and accepted
for use in governmental accounting by the GASB;
(d) The fourth level shall include:
(1) GASB implementation guides; and
(2) Prevalent accounting practices that are
widely recognized by public accountants and certified public accountants,
licensed under RSA 309-A who prepare state and local governmental financial reports
consistent with generally accepted accounting principles; and
(e) Other sources of guidance shall include:
(1) GASB
concepts statements;
(2)
Private-sector authoritative guidance not applicable to state and local
governments;
(3) FASB guidelines that have not been made
applicable to state and local governmental accounting by the GASB;
(4) FASB
concept statements;
(5) FASAB
statements, interpretations, TBs, and concept statements;
(6) AICPA
issues papers;
(7)
International public sector accounting standards;
(8)
International financial reporting standards; and
(9) Accounting
textbooks, articles, or pronouncements of other professional or regulatory
agencies.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14
PART Rev 2203
CLASSIFICATION OF FUNDS AND ACCOUNT GROUPS
Rev 2203.01 Classification
of Funds.
(a) Governmental
funds shall be used to account for activities supported by taxes, grants, or
other similar revenue and shall consist of:
(1) A general fund to account for all financial
resources of the county except those required to be accounted for in another
fund;
(2) Special revenue fund(s) to account for the
proceeds of specific revenue sources other than expendable trusts or major
capital projects and exclusive of resources held in trust for other
individuals, private organizations, or other governments, that are legally
restricted to expenditure for specified purposes;
(3) Capital project fund(s) to account for
financial resources used to acquire or construct capital facilities, other than
those financed by proprietary funds and trust funds;
(4) Capital reserve funds established under RSA
35;
(5) Permanent fund(s) to account for and report
resources restricted to the extent that only earnings and not principal may be
used for purposes to support the county’s programs; and
(6) Non-capital reserve funds under RSA 35:1-c.
(b) Fiduciary funds shall:
(1) Account for assets held by a county in a
trustee or agency capacity for others and which therefore cannot be used to
support the county’s own programs;
(2) Consist of:
a. Pension and other employee benefit trust
funds, such as, deferred compensation plans and post employment benefit plans
under RSA 31;
b. Private purpose-trust funds used to report
all other trust funds held in a fiduciary capacity for individuals, private organizations,
and other governments, other than pension or investment trust funds;
c. Investment trust funds managed in a trustee
relationship for outside parties; and
d. Agency funds held temporarily in a custodial
capacity.
(c) Proprietary funds
are business type activities that shall consist of:
(1)
a. That are financed and operated similar to
private business enterprises where the intent of the governing body is that the
expenses, including depreciation, of providing goods or services to the general
public on a continuing basis are financed or recovered primarily through user
charges; or
b. Where the governing body has decided that
periodic determination of revenues earned, expenses incurred, and net income is
appropriate for:
1. Capital maintenance;
2. Public policy;
3. Management control;
4. Accountability; or
5. Other public purposes; and
(2) Internal service fund(s) which may be used to account
for the financing of goods or services provided, on a cost-reimbursement basis,
by one department or agency of a county to other:
a. Departments or agencies of the county; or
b. Other governments.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (formerly Rev 2204.01)
PART Rev 2204 CLASSIFICATION OF REVENUE SOURCES
Rev 2204.01 Source
3100: Revenue From Assessments and Taxes.
Revenue from assessments and taxes shall be classified by the following
accounts:
(a) Account 3110, property taxes levied for unincorporated
places, classification shall be for compulsory charges levied by the county tax
collector for unincorporated places' purposes on the assessed valuation of real
property located within the unincorporated places;
(b) Account 3111,
municipal assessment, classification shall be for compulsory charges levied for
county purposes by municipalities on the assessed valuation of real property located
within the county;
(c) Account 3120,
land use change taxes for unincorporated places, classification shall be for
taxes assessed and levied on the full and true value of land within the
unincorporated places;
(d) Account 3180,
resident taxes for unincorporated places, classification shall be for taxes
assessed and levied on inhabitants of the unincorporated places;
(e) Account 3185,
yield taxes for unincorporated places, classification shall be for taxes
assessed and levied within the unincorporated places on the stumpage value at
the time of timber cutting;
(f) Account 3186,
payments in lieu of taxes for unincorporated places, classification shall be
for payments made in place of property taxes from the general revenues of one government
to another in place of property taxes had its property or other tax base been
subject to taxation by the recipient government on the same basis as privately
owned property or other tax base;
(g) Account 3187,
payments in lieu of taxes, classification shall be for payments to the county
made in place of property taxes or used for payments from the general revenues
of one government to another in place of taxes it would have had to pay had its
property or other tax base been subject to taxation by the recipient government
on the same basis as privately owned property or other tax base;
(h) Account 3189,
other taxes, classification shall be for taxes assessed and levied, other than
those specified above;
(i) Account 3190,
interest and penalties on delinquent taxes for unincorporated places,
classification shall be for:
(1) Amounts assessed as penalties for the payment
of taxes after their due date; and
(2) Interest charged on delinquent taxes from
their due date to the date of actual payment; and
(j) Account 3191,
penalties on delinquent municipal assessments, classification shall be for
amounts assessed as penalties for the payment of municipal assessments after
their due date.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (formerly Rev 2205.01)
Rev 2204.02 Source
3200: Revenue From Licenses, Permits and Fees. Revenue from licenses permits and fees shall
be classified as the following accounts:
(a) Account 3220,
motor vehicle permit fees for unincorporated places, classification shall be
for revenues from motor vehicle permit fees levied on residents in
unincorporated places;
(b) Account 3230,
building permits in unincorporated places, classification shall be for revenues
from the issuance of building permits in unincorporated places; and
(c) Account 3290,
other licenses, permits and fees, classification shall be for revenue, not
otherwise classified, from:
(1) Licenses;
(2) Permits; and
(3) Fees.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (formerly Rev 2205.02)
Rev 2204.03 Source
3300: Revenue From The Federal Government.
(a) Account 3319,
federal grants and reimbursements, classification shall be for
intergovernmental revenues received from any other
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (formerly Rev 2205.03)
Rev
2204.04 Source 3350: Revenue From the
State of
(a) Account 3351,
shared revenue - block grant for unincorporated places, classification shall be
for intergovernmental revenue from the state of New Hampshire received by the
county for unincorporated places pursuant to RSA 31-A;
(b) Account 3352,
incentive funds, classification shall be for intergovernmental revenue received
from the state of
(1) Community based diversion; and
(2) Alternative disposition programs;
(c) Account 3354,
water pollution grants, classification shall be for intergovernmental revenues
received from the state of
(1) Operating grants;
(2) Entitlements; or
(3) Shared revenues;
(d) Account 3355,
housing and community development, classification shall be for
intergovernmental revenues received from the state of
(1) Operating grants;
(2) Entitlements; or
(3) Shared revenues;
(e) Account 3356,
state and federal forest land reimbursement in unincorporated places,
classification shall be for
intergovernmental revenues received from the state of New Hampshire for
payments in lieu of property tax; and
(f) Account 3359,
other state grants and reimbursements, classification shall be for
intergovernmental revenues, not otherwise classified, received from other state
of
(1) Operating grants;
(2) Entitlements; or
(3) Shared revenues.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (formerly Rev 2205.04)
Rev
2204.05 Source 3370: Revenue From
Other Governments.
(a) Account 3379,
intergovernmental revenues - other, classification shall be for revenues
received from other local governments in the form of:
(1) Operating grants;
(2) Entitlements; or
(3) Shared revenues.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (formerly Rev 2205.05)
Rev
2204.06 Source 3400: Revenues
from Charges For Services. Revenue from charges for services shall be
classified into the following accounts:
(a) Account 3401,
income from sheriff's department, classification shall be for revenue received
from the charge for services for the sheriff's department;
(b) Account 3402,
income from register of deeds, classification shall be for revenue received
from the charge for services for the register of deeds;
(c) Account 3403,
income from county corrections, classification shall be for revenue received
from the charge for goods and services for the county correctional facility;
(d) Account 3404, income
from county nursing homes, classification shall be for revenue received from
the charge for goods and services for the county nursing home(s);
(e) Account 3405,
income from county farm, classification shall be for revenue received from the
charge for goods and services for the county farm;
(f) Account 3406,
income from cooperative extension service, classification shall be for revenue
received from the charge for services for the cooperative extension services;
(g) Account 3407,
income from maintenance department, classification shall be for revenue
received from the charge for services for the maintenance department; and
(h) Account 3409,
other charges, classification shall be for revenue received for goods and
services provided by the county not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (formerly Rev 2205.06)
Rev 2204.07 Source
3500: Revenues from Miscellaneous Sources.
Revenue from miscellaneous sources shall be classified into the
following accounts:
(a) Account 3501,
sale of county property, classification shall be for proceeds from the sale of:
(1) Property previously used to pursue county business;
and
(2) Tax-deeded property;
(b) Account 3502,
interest on investments, classification shall be for revenue earned as
compensation for the use of the county's financial resources;
(c) Account 3503,
rents of property, classification shall be for revenue earned as compensation
for the use of the county's property;
(d) Account 3505,
escheats, classification shall be for payment or delivery of property to the
appropriate county treasurer following completion of proceedings pursuant to
RSA 471-C:30;
(e) Account 3506,
insurance dividends and reimbursements, classification shall be for monies
returned from the payment of:
(1) Insurance premiums paid in a prior period; or
(2) Claims for which the expenditure was incurred
in prior periods;
(f) Account 3508,
contributions and donations, classification shall be for revenue provided by
private or public contributions; and
(g) Account 3509,
revenue from miscellaneous sources not otherwise classified, classification
shall accumulate information for reporting purposes of revenue from
miscellaneous sources not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (formerly Rev 2205.07)
Rev
2204.08 Source 3900: Other Financial
Sources.
(a) Inter-fund
operating transfers-in shall be classified as follows:
(1) Account 3911, classification shall be for
transfers from the general fund;
(2) Account 3912, classification shall be for
transfers from special revenue fund;
(3) Account 3913, classification shall be for
transfers from capital projects fund;
(4) Account 3914, classification shall be for
transfers from proprietary funds;
(5) Account 3915, classification shall be for
transfers from capital reserve fund; and
(6) Account 3916, classification shall be for
transfers from trust and fiduciary funds.
(b) Account 3934, proceeds from long-term notes
and general obligation bonds, classification shall be for gross financial
resources provided by long-term general obligation debt.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (formerly Rev 2205.08)
PART Rev 2205 CLASSIFICATION OF EXPENDITURE AND EXPENSE
FUNCTIONS AND PROGRAMS
Rev 2205.01 Function
4100: General Government. Expenditures for the legislative, judicial and
executive branches of county government shall be classified into the following
accounts:
(a) Account 4110,
county convention costs, classification shall be for recording direct costs of
the legislative body;
(b) Account 4120,
judicial, classification shall be for recording expenditures of criminal and
civil courts;
(c) Account 4122,
jury costs, classification shall be for recording expenditures for:
(1) Jury hearings;
(2) Witness fees;
(3) Investigation costs; and
(4) Clerical costs;
(d) Account 4123,
county attorney's office, classification shall be for recording expenditures
of:
(1) The office of public defender; and
(2) The county attorney's office related to legal
functions of the county, including:
a. Legal defense;
b. Ordinance drafting; and
c. Legal advice and interpretations of statutes,
contracts, and other technical services;
(e) Account 4124,
victim witness advocacy program, classification shall be for expenditures for
the provision of information and services to victims and witnesses;
(f) Account 4130,
executive, classification shall be for expenditures related to the executive
branch of government including county commissioners and their staff;
(g) Account 4150,
financial administration, classification shall be for expenditures related to
the financial and business operations of the government including:
(1) Accounting;
(2) Budgeting;
(3) Auditing;
(4) Purchasing;
(5) Treasury;
(6) Business systems; and
(7) Information technology;
(h) Account 4151,
treasurer, classification shall be for expenditures related to the office of
the county treasurer when maintained as an operation separate from financial
administration;
(i) Account 4153,
other legal costs, classification shall be for any legal expenditures of the
county outside the county attorney's office;
(j) Account 4155,
personnel administration, classification shall be for expenditures related to
employee benefits not allocated to other programs including:
(1) County's share of payroll taxes;
(2) Group insurance;
(3) Retirement plan contributions;
(4) Sick leave buy-outs; and
(5) Special awards;
(k) Account 4191,
planning and zoning expenditures for unincorporated places, classification shall
be for expenditures related to the control of land use and management of
community resources including:
(1) Master planning;
(2) Zoning; and
(3) Appeals;
(l) Account 4192, medical
examiner, classification shall be for recording expenditures of the office of
the county medical examiner;
(m) Account 4193,
register of deeds, classification shall be for recording expenditures of the
office of the county register of deeds;
(n) Account 4194,
maintenance of government buildings, classification shall be for expenditures
related to the maintenance, repairs, and protection of all general governmental
buildings and facilities except facilities maintained by a department directly responsible
for its use;
(o) Account 4196,
insurance not otherwise allocated, classification shall be for expenditures for
liability, property and other insurance coverage not allocated to other
programs;
(p) Account 4198,
contingency, classification shall be for unanticipated expenditures arising
during the year, pursuant to RSA 24:13, II; and
(q) Account 4199,
other general government, classification shall be for expenditures for other
general governmental purposes or operations not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2206.01)
Rev
2205.02 Function 4200: Public Safety. Expenditures related to the protection of
persons and property shall be classified into the following accounts:
(a) Account 4211,
sheriff's department, classification shall be for expenditures related to law
enforcement including:
(1) Traffic control;
(2) Protection of person and property;
(3) Safety;
(4) Criminal investigation; and
(5) Other police functions;
(b) Account 4212,
custody of prisoners, classification shall be for expenditures for the
temporary detention and custody of offenders;
(c) Account 4214,
sheriff’s support services, classification shall be for expenditures related
to:
(1) Providing and maintaining dispatch
communications; and
(2) Maintaining communications equipment; and
(d) Account 4219,
other public safety, classification shall be for expenditures related to public
safety matters not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2206.02)
Rev
2205.03 Function 4230: Corrections. Expenditures related to the county
corrections facility shall be classified into the following accounts:
(a) Account 4230,
corrections, classification shall be for recording expenditures for the confinement
of individuals arrested or convicted; and
(b) Account 4235,
adult probation and parole, classification shall be for recording expenditures
for probation and parole activities involved in rehabilitation of law
violators.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2206.03)
Rev
2205.04 Function 4300:
(a) Account 4301,
administration, classification shall be for administrative expenditures related
to the county farm;
(b) Account 4302,
operating expenditures, classification shall be for expenditures related to
services and operations of the county farm; and
(c) Account 4309,
other county farm expenditures, classification shall be for county farm
expenditures not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2206.04)
Rev
2205.05 Function 4400:
(a) Account 4411,
administration, classification shall be for administrative expenditures related
to the county nursing home(s);
(b) Account 4412,
operating expense, classification shall be for expenditures related to services
and operations of:
(1) County hospitals;
(2) Long-term care facilities; and
(3) Rehabilitation centers; and
(c) Account 4439,
other health, classification shall be for expenditures for health programs not otherwise
classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2206.05)
Rev
2205.06 Function 4440: Human Services. Expenditures related to public assistance for
individuals who are unable to provide essential needs for themselves shall be
classified into the following accounts:
(a) Account 4441,
administration, classification shall be for administrative expenditures related
to human services activities;
(b) Account 4442,
direct assistance, classification shall be for expenditures for public
assistance to eligible adult recipients who are unable to provide essential
needs for themselves including:
(1) Money paid
directly to needy persons covered by Federal aid programs, Temporary Assistance
for Needy Families; and
(2) Money paid
directly to needy persons not covered by Federal aid programs, such as general
relief, home relief, poor relief;
(c) Account 4443,
board and care of children, classification shall be for expenditures for board
and care of children including court-ordered placement costs;
(d) Account 4447,
special outside services, classification shall be for expenditures for programs
or services provided by outside agencies including non-profit and other health
and human services; and
(e) Account 4449,
other human services, classification shall be for expenditures for goods or
services rendered by the county not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2206.06)
Rev 2205.07 Function
4610: Cooperative Extension Services.
Expenditures related to the conservation and development of natural
resources shall be classified into the following accounts:
(a) Account 4611,
administration, classification shall be for administrative expenditures related
to the county extension services; and
(b) Account 4619,
other conservation, classification shall be for expenditures related to the
preservation, conservation and development of natural resources, not otherwise
classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2206.07)
Rev 2205.08 Function
4650: Economic Development.
Expenditures relating to activities directed toward economic development
within the county and providing assistance to and opportunities for
economically disadvantaged businesses shall be classified into the following
accounts:
(a) Account 4651,
administration, classification shall be for expenditures related to the general
supervision and administration performed by the county government, of all:
(1) Economic development; and
(2) Economic assistance activities;
(b) Account 4652, economic
development, classification shall be for expenditures made to foster economic
growth and development within the county including:
(1) Economic and industrial surveys;
(2) Financial assistance to new industries and
businesses;
(3) Acquisitions of industrial sites;
(4) Contact activities of industrial development
agencies; and
(5) Promotional advertising; and
(c) Account 4659,
other economic development, classification shall be for economic development
expenditures not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2206.08)
Rev 2205.09 Function
4700: Debt Service. Expenditures
related to interest and principal payments on debt shall be classified into the
following accounts:
(a) Account 4711,
principal - long-term bonds and notes, classification shall be for expenditures
related to the payment and retirement of long-term debt;
(b) Account 4721,
interest - long-term bonds and notes, classification shall be for expenditures
related to the payment of interest associated with long-term debt;
(c) Account 4723,
interest on revenue anticipation notes, classification shall be for expenditures
related to the payment of interest on short-term temporary borrowing related
to:
(1) Municipal assessment; or
(2) Revenue anticipation obligations;
(d) Account 4750,
fiscal agents’ fees, classification shall be for payments made to financial institutions
for services rendered in paying interest and redeeming debt at maturity;
(e) Account 4760,
bond issuance costs, classification shall be for payments to bond underwriters,
legal fees, and other costs associated with bond issuance; and
(f) Account 4790,
other debt service charges, classification shall be for expenditures for
interest and other financing charges associated with debt obligations not
otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2206.09)
Rev 2205.10 Function
4800: Intergovernmental Transfers.
(a) Account 4800,
intergovernmental transfers, classification shall be for pass-through of funds
to subrecipient organizations in support of activities financed by grant money.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06;
ss by #10652, eff 8-8-14 (from Rev 2206.10)
Rev
2205.11 Function 4900: Capital Outlay. Expenditures related to capital outlays shall
be classified as follows:
(a) Account 4901,
land and improvements, classification shall be for expenditures related to the
acquisition of land for:
(1) Future use; or
(2) Conservation purposes not allocated to other
functions;
(b) Account 4902,
machinery, vehicles and equipment, classification shall be for expenditures
related to the acquisition of general government owned machinery, vehicles and
equipment not allocated to other functions;
(c) Account 4903,
buildings, classification shall be for expenditures related to the acquisition,
repair, renovation, reconstruction or construction of a public building not
allocated to other functions; and
(d) Account 4904,
improvements other than buildings, classification shall be for expenditures
related to capital project activity not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06;
ss by #10652, eff 8-8-14 (from Rev 2206.11)
Rev 2205.12 Function
4905: Depreciation Expense. Expenses
related to recognizing the expiration of tangible and intangible assets shall
be classified into the following accounts:
(a) Account 4905,
depreciation, classification shall be for recording the expiration of the estimated service life of assets used by
the fund types maintained on the accrual basis of accounting; and
(b) Account 4906, amortization,
classification shall be for recording the expiration of the intangible assets
used by the fund types maintained on the accrual basis of accounting.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06;
ss by #10652, eff 8-8-14 (from Rev 2206.12)
Rev
2205.13 Function 4910: Interfund
Operating Transfers. Interfund
operating transfers out shall be classified into the following accounts:
(a) Account 4911, classification
shall be for transfers to the general fund;
(b) Account 4912,
classification shall be for transfers to special revenue fund;
(c) Account 4913,
classification shall be for transfers to capital projects fund;
(d) Account 4914,
classification shall be for transfers to proprietary funds;
(e) Account 4915,
classification shall be for transfers to capital reserve fund; and
(f) Account 4916,
classification shall be for transfers to trust and fiduciary funds.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06;
ss by #10652, eff 8-8-14 (from Rev 2206.13)
PART Rev 2206 CLASSIFICATION OF BALANCE SHEET ACCOUNTS FOR
REPORTING ON REPORT MS-45
Rev 2206.01 Assets. Probable future economic benefits obtained or
controlled by a county as a result of past transactions or events shall be
classified into the following accounts:
(a) Account 1010,
cash and equivalents, classification shall be for:
(1) Cash on hand;
(2) Checks, money orders, or banker’s drafts on
hand;
(3) Demand deposits with financial institutions;
or
(4) Investments readily convertible to known amounts
of cash and that will mature within 3 months of acquisition;
(b) Account 1030,
investments, classification shall be for securities that provide revenues in
the form of interest and dividends;
(c) Account 1080,
property taxes receivable for unincorporated places, classification shall be
for the uncollected portion of taxes the county has levied on behalf of the
unincorporated places;
(d) Account 1081,
municipal assessments receivable, classification shall be for municipal
assessments not yet received by the county;
(e) Account 1110,
tax liens receivable for unincorporated places, classification shall be for
legal claims against property by the county, on behalf of the unincorporated places,
that have been exercised because of nonpayment of delinquent taxes, interest
and penalties, plus the costs of converting delinquent taxes into tax liens;
(f) Account 1150,
accounts receivable, classification shall:
(1) Be for amounts owed
to the county on open accounts from private individuals or organizations for
goods and services furnished by a government; and
(2) Not include amounts due from other funds or
other governments;
(g) Account 1260,
due from other governments, classification shall be for amounts owed to the
county from another government representing charges for:
(1) Goods and services;
(2) Loans; and
(3) Intergovernmental grants, entitlements or
shared revenues;
(h) Account 1310,
due from other funds, classification shall be for amounts owed to one county
fund from another county fund representing:
(1) Charges for goods and services; and
(2) Interfund advances to another county fund;
(i) Account 1400,
other current assets, shall be for assets not included elsewhere, whose
economic benefit shall be converted to cash or used to meet a current liability
within one accounting cycle;
(j) Account 1410,
inventory, classification shall be for material and supplies on hand for future
consumption;
(k) Account 1430,
prepaid items, classification shall be for charges entered in the accounts for
benefits not yet received;
(l) Account 1610,
land and improvements, classification shall be for:
(1) Land acquired; and
(2) All improvements made to ready the land for
use, net of any applicable depreciation;
(m) Account 1620,
buildings, classification shall be for the cost, net of any applicable
depreciation, of:
(1) Buildings acquired;
(2) All expenditures related to construction of
buildings;
(3) Improvements made to extend the life of the
structure; and
(4) The capitalized
costs of leased property if the lease meets the criteria specified in FASB
statements and interpretations;
(n) Account 1640,
machinery, vehicles and equipment, classification shall be for:
(1) Machinery, vehicles and equipment acquired;
(2) All expenditures for the construction of
machinery and equipment; and
(3) The capitalized costs of leased machinery,
vehicles and equipment if the lease meets the criteria specified in FASB
statements and interpretations;
(o) Account 1650,
construction in progress, classification shall be for the cost of construction
undertaken but not yet completed;
(p) Account 1690,
accumulated depreciation, classification shall be for the accumulation of
periodic credits made to record the expiration of estimated service life of
tangible asset used by funds maintained on the accrual basis of accounting; and
(q) Account 1700,
other assets, classification shall be for intangible assets and other assets,
not otherwise classified in (a) through (p) above, whose economic
benefit shall be converted to cash or used to meet liabilities at some future
time beyond the next accounting cycle.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2207.01)
Rev
2206.02 Liabilities and Fund Equity. Probable future sacrifices of economic
benefits arising from present obligations of a county to transfer assets or
provide services to other entities in the future as a result of past
transactions or events shall be classified as follows:
(a) Account 2020,
accounts payable, classification shall be for balances owed to others for:
(1) Goods;
(2) Supplies;
(3) Services purchased on open accounts;
(4) Payroll; and
(5) Deductions payable;
(b) Account 2030,
compensated absences payable, classification shall be for balances arising
through accounting recognition of unpaid costs that come into existence in the
current period which will be discharged at a future time, such as:
(1) Earned vacation;
(2) Earned sick leave; and
(3)
(c) Account 2060,
contracts payable, classification shall be for amounts due on contracts for goods
and services, including retainage;
(d) Account 2070,
due to other governments, classification shall be for amounts owed by the
county to another government, which may represent:
(1) Charges for goods and services;
(2) Loans; and
(3) Intergovernmental grants, entitlements or
shared revenues;
(e) Account 2080,
due to other funds, classification shall be for amounts owed by one county fund
to another county fund representing:
(1) Charges for goods and services; and
(2) Interfund advances from another fund;
(f) Account 2090,
due to others, classification shall be for amounts owed to other organizations
or individuals for which the county acts as an agent or fiduciary, including
inmate and patient accounts;
(g) Account 2220,
deferred revenue, classification shall be for amounts for which asset
recognition requirements have been met; but revenue recognition criteria have
not been met;
(h) Account 2230,
notes payable - current, classification shall be for notes due within one year;
(i) Account 2250,
bonds payable - current, classification shall be for the face value of bonds
due within one year;
(j) Account 2260,
capital leases payable - current, classification shall be for the current
portion of the discounted present value of total future stipulated payments on
any lease-purchase agreements;
(k) Account 2270,
other payables, classification shall be for liabilities, not included
elsewhere, which requires the sacrifice of economic benefits within one
accounting cycle;
(l) Account 2310,
notes and bonds payable - long-term, classification shall be for amounts owed
by the county on notes and bonds, which are not due within one year;
(m) Account 2370,
capital leases payable, classification shall be for the noncurrent portion of
the discounted present value of total future stipulated payments on
lease-purchase agreements; and
(n) Account 2390,
other long-term liabilities, classification shall be for liabilities, not
included elsewhere, which requires the sacrifice of economic benefits at some
future time beyond the next accounting cycle.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2207.02)
Rev
2206.03 Fund Equity. Residual interest in the assets of a fund
that remains after deducting its liabilities shall be classified as follows:
(a) Account 2440, nonspendable
fund balance,
classification shall be for segregation of a portion of a fund balance for non-cash
items such as inventories or prepaid items;
(b) Account 2450,
restricted fund balance, shall be for segregation of a portion of a fund
balance set apart for funds legally restricted such as, but not limited to, a
grant;
(c) Account 2460,
committed fund balance, shall be for segregation of a portion of a fund balance
set apart by the legislative body for a particular purpose such as, but not
limited to, the unexpended portion of a non-lapsing special warrant article;
(d) Account 2490, assigned
fund balance, in the general fund shall be for segregation of a portion of a fund
balance for a specific future use such as, but not limited to, commitments related
to unperformed contracts or encumbrances;
(e) Account 2530, unassigned,
in the general fund shall be for the unassigned residual interest in the assets
of a fund that remains after deducting its liabilities, but shall only be used
for a deficit in all other funds;
(f) Account 2610,
county contributed capital, classification shall be for permanent contribution
by a county to a proprietary fund;
(g) Account 2620,
other contributed capital, classification shall be for permanent contributions by
entities other than the county to a proprietary fund; and
(h) Account 2790, retained earnings, classification shall
be for the accumulated earnings of a proprietary fund.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2207.03)
PART Rev 2207 FORMS AND REPORTS REQUIRED
Rev 2207.01 Use
of Uniform Classification of Accounts.
All forms in this part shall be completed using the uniform
classification of accounts described in this chapter.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #9486, eff 6-23-09; ss by #10652, eff 8-8-14
(from Rev 2208.01)
Rev 2207.02
(a) Form
MS-46, “Proposed Budget and Estimate of Revenue - County”, shall be completed
and copies filed by the county commissioners,
pursuant to RSA 24:21-a, with:
(1) Each member of the county convention;
(2) The chairperson of the
board of selectmen or mayor of each city within the county; and
(3) The secretary of state.
(b) Form MS-46,
“Proposed Budget and Estimate of Revenue - County”, shall be filed by the clerk of the county convention with the department,
pursuant to RSA 21-J:34,
XI.
(c) In instances
when a county has met subsequently to consider a proposed supplement to the
original proposed budget, the clerk of the county convention shall complete and
file Form MS-46, “Proposed Budget and Estimate of Revenue - County”, as
required in RSA 24:14-a and pursuant to RSA 21-J:34,
XIV, with:
(1) Each member of the county convention;
(2) The chairperson of the board of selectmen or
mayor of each city within the county;
(3) The secretary of state; and
(4) The department.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #9486, eff 6-23-09; ss by #10652, eff 8-8-14 (from
Rev 2208.02)
Rev 2207.03 Form MS-42, Statement of
(a) Form MS-42,
“Statement of County Appropriations and Revenue as Voted”, shall be completed by the clerk of the county convention and a copy filed
with the secretary of state and the
department, pursuant to RSA 24:24, after
the adoption of:
(1) The budget by the county convention; and
(2) Supplemental
appropriations by the county convention.
Source. #9486, eff 6-23-09 (formerly Rev 2208.01); ss
by #10652, eff 8-8-14 (from Rev 2208.03)
Rev 2207.04
Form MS-45,
Source. #9486, eff 6-23-09 (formerly Rev 2208.02); ss
by #10652, eff 8-8-14 (from Rev 2208.04)
Rev 2207.05 Form
and Report Availability.
(a) Forms shall be
available:
(1) Online at http://www.revenue.nh.gov/;
(2) By calling
603-230-5090; or
(3) By writing
to the department at:
New Hampshire Department
of Revenue Administration
Municipal and Property
Division
Source. #10652, eff 8-8-14
Rev 2207.06 Filing
Information.
(a) All forms and
reports filed with the department shall be:
(1) Mailed to:
New Hampshire Department
of Revenue Administration
Municipal and Property
Division
(2) Hand delivered to the department at:
Governor Hugh J. Gallen
Office Park South
109 Pleasant Street
Medical and Surgical
Building
(b) Timely filing of
all forms and reports shall be in accordance with:
(1) RSA 21-J:34;
(2) Statutes addressing specific reports; or
(3) Time periods established by these rules or
Rev 200.
Source. #10652, eff 8-8-14
PART Rev 2208 BONDING OF OFFICIALS
Rev 2208.01 Format
Requirements for Bond Instruments.
(a) The position
schedule bond may be issued for either a one-year or a multiple-year period of
coverage.
(b) If a
multiple-year period of coverage is issued, the bond shall:
(1) State that the amount of coverage per position
shall be on a yearly basis; and
(2) Be cumulative to the extent of such limits in
each year of the bond.
(c) The position schedule bond(s) shall:
(1) Present a schedule showing the:
a. Name of the elected or appointed officials
that are covered;
b. Number of officials occupying each such
position; and
c. Amount of coverage on each official;
(2) Indicate the beginning and ending term dates;
(3) Include the signatures of the attorney-in-fact
and the witness to the attorney-in-fact; and
(4) If extended, be extended by means of a
continuation certificate which:
a. Becomes effective as of the anniversary of
the initial date of the position schedule bond in order to provide continuous
coverage;
b. States the beginning and ending term dates;
c. States the new amount of coverage for each
official;
d. Stipulates that the limit of the coverage for
each position stated in the original bond and all continuations of that original
bond shall be cumulative to the extent of the limits stated in the original
bond in each year;
e. Includes the signatures of the
attorney-in-fact and the witness to the attorney-in-fact; and
f. Is intended by the parties to have the legal
effect of a new and separate obligation issued for the period stated therein.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2209.01)
Rev 2208.02 Effective
Dates. The date of the initial bond
shall coincide with the date of the election of county officers.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2209.02)
Rev
2208.03 Period for Discovery.
(a) The period for
discovery of civil or criminal liability of the bonded official shall be
consistent with applicable statutes of limitations.
(b)
The period for discovery as described in paragraph
(a) above shall apply to the termination of the bond as an entirety, or to the
termination of the term of office of any person filling any position stated in
the schedule.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2209.03)
Rev
2208.04 Cost of the Bonds.
(a) The cost of the
bond shall be paid by the county, pursuant to RSA 41:6, III.
(b) In order to
operate within the bounds of RSA 31:95 and RSA 32:5, the cost of the bonds
shall be appropriated annually
whether the undertaking is issued for a one-year period or a multiple-year
period of coverage.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2209.04)
Rev
2208.05 Minimum Surety Bond Requirements for
(a) In addition to the
requirements of RSA 27:2, the minimum surety bond requirements shall be based
on the amounts of estimated collections for each position bonded.
(b) The requirements shall be computed as specified in the
following table:
TABLE 2208.01
MINIMUM BOND REQUIREMENTS
|
REVENUES |
|
BOND
REQUIRED |
|
|
|
|
|
FROM |
TO |
|
|
$1,000 |
$5,000 |
$1,000 |
|
5,001 |
10,000 |
2,000 |
|
10,001 |
20,000 |
3,000 |
|
20,001 |
35,000 |
7,000 |
|
35,001 |
50,000 |
8,000 |
|
50,001 |
65,000 |
10,000 |
|
65,001 |
80,000 |
12,000 |
|
80,001 |
100,000 |
15,000 |
|
100,001 |
140,000 |
17,000 |
|
140,001 |
180,000 |
22,000 |
|
180,001 |
220,000 |
27,000 |
|
220,001 |
260,000 |
32,000 |
|
260,001 |
300,000 |
36,000 |
|
300,001 |
375,000 |
38,000 |
|
375,001 |
450,000 |
40,000 |
|
450,001 |
550,000 |
42,000 |
|
550,001 |
650,000 |
44,000 |
|
650,001 |
750,000 |
46,000 |
|
750,001 |
850,000 |
48,000 |
|
850,001 |
925,000 |
50,000 |
|
925,001 |
1,000,000 |
52,000 |
(c) When estimated collections exceed $1,000,000,
the minimum surety bond shall be $52,000 plus 1% of the excess over
$1,000,000 of estimated revenues.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #10652, eff 8-8-14 (from Rev 2209.05)
APPENDIX
|
RULE |
SPECIFIC STATE STATUTE THE RULE IMPLEMENTS |
|
|
|
|
Rev
2201.01 – Rev 2201.17 |
RSA
21 J:13, III |
|
Rev
2202.01 – Rev 2202.03 |
RSA
21-J:13, III |
|
Rev
2203.01 |
RSA
21-J:13, III; RSA 31:19-b; RSA 23:13; RSA 24:13, IV; RSA
35:1, RSA 35:1-c |
|
Rev
2204.01 – Rev 2204.08 |
RSA
21-J:13, III |
|
Rev
2205.01 – Rev 2205.13 |
RSA
21-J:13, III |
|
Rev
2206.01 – Rev 2206.03 |
RSA
21-J:13, III |
|
Rev 2207.01 – Rev 2207.06 |
RSA 21-J:13, I; RSA 24:21-a, RSA 21:24; RSA 21-J:34 |
|
Rev 2208.01 – Rev 2208.05 |
RSA
21-J:13, III |
|
|
|