CHAPTER Rev 2200
FINANCIAL ACCOUNTING FOR COUNTIES
Statutory Authority: RSA 21-J:1; 21-J:3; 21-J:13, III
; 21-J:16; 21-J:34; 27:3; 33:14.
PART Rev 2201
GENERAL DEFINITIONS
Rev 2201.01
"Accrual basis of accounting " means the method under which:
(a) Revenues are
recognized in the accounting period in which they are earned and become
measurable; and
(b) Expenses
are recognized in the period incurred, if measurable.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2201.02
"American Institute of Certified Public Accountants (AICPA)” means
the
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2201.03
"Basis of accounting" means how revenues, expenditures,
expenses, and transfers, and the related assets and liabilities, are recognized
in the accounts and reported in the financial statements.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2201.04
"Double entry" means an accounting system which requires that,
for every entry made to the debit side of an account, an entry for a
corresponding amount is made to the credit side of another account.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2201.05
"Expenditure" means:
(a) The cost of
goods delivered or services rendered, whether paid or unpaid;
(b) Expenses,
except depreciation;
(c) Provision
for debt retirement not reported as a liability of the fund from which retired;
and
(d) Capital
outlays.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2201.06
"Expense" means charges incurred, whether paid or unpaid, for
operations, maintenance, interest and other charges, including depreciation,
presumed to benefit the current fiscal period.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2201.07
"Financial Accounting Standards Board, (FASB)" means the
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2201.08
"Function" means group-related programs aimed at accomplishing
major service or regulatory responsibility.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2201.09
"Fund" means a fiscal and accounting entity with a
self-balancing set of accounts which is:
(a) Used to
record cash and other financial resources, with all related liabilities and
residual equities or balances, and changes therein; and
(b) Segregated
for the purpose of carrying on specific activities or attaining certain
objectives in accordance with applicable restrictions or limitations as
provided by statute and related administrative rules.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2201.10
"Generally accepted accounting principles, (GAAP)" means
generally accepted accounting principles, the established body of theory and
practice that acts as a general guide for accountants.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2201.11
"Governmental Accounting Standards Board, (GASB)" means the
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2201.12
“Modified accrual basis of accounting” means the method under which:
(a) Revenues are
recognized in the accounting period in which they become available and
measurable; and
(b) Expenses,
are recognized in the accounting period in which the fund liability is
incurred, if measurable, except for unmatured interest on general long-term debt.
Source. #6808, eff 7-21-98; ss by #8687, eff 7-21-06
Rev 2210.13
"Program" means activities, operations or organizational units
directed to attaining specific purposes or objectives.
Source. #6808, eff 7-21-98; ss by #8687, eff 7-21-06
Rev 2201.14
"Uniform chart of accounts" means the account titles,
descriptions and numbering system expressed in this chapter.
Source. #6808, eff 7-21-98; ss by #8687, eff 7-21-06
PART Rev 2202
METHOD AND BASIS OF ACCOUNTING AND GENERALLY ACCEPTED ACCOUNTING
PRINCIPLES FOR COUNTIES
Rev 2202.01 Method
of Accounting. Counties shall use a
double entry system of bookkeeping as the method to record all financial
transactions.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2202.02 Basis
of Accounting.
(a) Counties
shall use the accrual basis of accounting for:
(1) Proprietary
funds;
(2)
Non-expendable trust funds; and
(3) Pension
trust funds on the accrual basis of accounting.
(b) Under the accrual basis
of accounting, transactions shall be classified by fund and for:
(1) Revenues by revenue source;
(2) Expense by function; and
(3) Balance sheet by balance sheet account.
(c) Counties shall, for purposes of filing Form
MS-45, “Financial Report of Counties”, use the modified accrual basis of
accounting for all:
(1) Governmental funds;
(2) Expendable trust funds; and
(3) Fiduciary funds.
(d) Under the modified accrual
basis of accounting, transactions shall be classified by fund and for:
(1) Revenue by revenue source;
(2) Expenditure by function; and
(3) Balance sheet by balance sheet account.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2202.03 Hierarchy
of Generally Accepted Accounting Principles for Counties. For general accounting in areas not addressed
in this rule, counties shall follow, in descending priority sequence, the
authoritative sources listed below:
(a) The first
level shall include:
(1) GASB statements;
(2) GASB
interpretations; and
(3) AICPA or FASB
pronouncements made applicable by a GASB statement or GASB interpretation;
(b) The second
level shall include:
(1) GASB
technical bulletins;
(2) AICPA
industry audit and accounting guides made applicable by the AICPA and accepted
for use in governmental accounting by the GASB; and
(3) AICPA
statements of position made applicable to auditing governmental entities by the
AICPA and accepted for use in governmental accounting by the GASB;
(c) The third
level shall include AICPA practice bulletins made applicable to governmental
entities by the AICPA and accepted for use in governmental accounting by the
GASB;
(d) The fourth
level shall include:
(1) GASB
implementation guides; or
(2) Accounting practices
that are widely recognized and used prevalently by public accountants and
certified public accountants, licensed under RSA 309-A who prepare state and
local governmental financial reports consistent with generally accepted
accounting principals; and
(e) Other
sources of guidance shall include:
(1) GASB
concepts statements; and
(2) FASB
guidelines that are not authoritative for:
a. Governments;
b. Text books;
c. Professional
publications; and
d. Professional
organization position papers.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
PART Rev 2203 - RESERVED
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98
PART Rev 2204
CLASSIFICATION OF FUNDS AND ACCOUNT GROUPS
Rev 2204.01 Classification
of Funds.
(a)
Governmental funds shall consist of:
(1) A general
fund to account for all financial resources of the county except those required
to be accounted for in another fund;
(2) Special
revenue fund(s) to account for the proceeds of specific revenue sources other
than expendable trusts or major capital projects, that are legally restricted
to expenditure for specified purposes; and
(3) Capital project
fund(s) to account for financial resources used to acquire or construct capital
facilities, other than those financed by proprietary funds and trust funds.
(b) Fiduciary
funds shall account for assets held by a county:
(1) In a
trustee capacity, such as, but not limited to:
a. Expendable
trust funds, including trust funds established under RSA 31;
b. Capital
reserve funds established under RSA 34 and RSA 35;
c.
Nonexpendable trust funds established under RSA 31; and
d. Pension
trust funds established under RSA 31; or
(2) In a
fiduciary relationship, agency fund(s) such as for:
a. Individuals;
b. Private
organizations;
c. Other
governments; or
d. Other funds.
(c) Proprietary
funds shall consist of:
(1)
a. Financed and
operated similar to private business enterprises where the intent of the
governing body is that the expenses, including depreciation, of providing goods
or services to the general public on a continuing basis are financed or
recovered primarily through user charges; or
b. Where the
governing body has decided that periodic determination of revenues earned,
expenses incurred, and net income is appropriate for:
1. Capital
maintenance;
2. Public
policy;
3. Management
control;
4.
Accountability; or
5. Other public
purposes; and
(2) Internal
service fund(s) which may account for the financing of goods or services
provided, on a cost-reimbursement basis, by one department or agency of a county
to other:
a. Departments
or agencies of the county, or
b. Governments.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2204.02 - RESERVED
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98
PART Rev 2205
CLASSIFICATION OF REVENUE SOURCES
Rev 2205.01 Source
3100: Revenue From Assessments and Taxes.
Revenue from assessments and taxes shall be classified by the following
accounts:
(a) Account 3110,
property taxes levied for unincorporated places, classification shall be for
compulsory charges levied by the county tax collector for unincorporated
places' purposes on the assessed valuation of real property located within the
unincorporated places;
(b) Account
3111, municipal assessment, classification shall be for compulsory charges
levied for county purposes by municipalities on the assessed valuation of real
property located within the county;
(c) Account 3120,
land use change taxes for unincorporated places, classification shall be for
taxes assessed and levied on the full and true value of land within the
unincorporated places;
(d) Account 3180,
resident taxes for unincorporated places, classification shall be for taxes
assessed and levied on inhabitants of the unincorporated places;
(e) Account
3185, yield taxes for unincorporated places, classification shall be for taxes
assessed and levied within the unincorporated places on the stumpage value at
the time of timber cutting;
(f) Account
3186, payments in lieu of taxes for unincorporated places, classification shall
be for payments made in place of property taxes from the general revenues of
one government to another in place of property taxes had its property or other
tax base been subject to taxation by the recipient government on the same basis
as privately owned property or other tax base;
(g) Account
3187, payments in lieu of taxes, classification shall be for payments to the
county made in place of property taxes or used for payments from the general
revenues of one government to another in place of taxes it would have had to
pay had its property or other tax base been subject to taxation by the
recipient government on the same basis as privately owned property or other tax
base;
(h) Account
3189, other taxes, classification shall be for taxes assessed and levied, other
than those specified above;
(i) Account
3190, interest and penalties on delinquent taxes for unincorporated places,
classification shall be for:
(1) Amounts
assessed as penalties for the payment of taxes after their due date; and
(2) Interest
charged on delinquent taxes from their due date to the date of actual payment;
and
(j) Account
3191, penalties on delinquent municipal assessments, classification shall be
for amounts assessed as penalties for the payment of municipal assessments
after their due date.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2205.02 Source
3200: Revenue From Licenses, Permits and Fees. Revenue from licenses permits and fees shall
be classified as the following accounts:
(a) Account
3220, motor vehicle permit fees for unincorporated places, classification shall
be for revenues from motor vehicle permit fees levied on residents in
unincorporated places;
(b) Account
3230, building permits in unincorporated places, classification shall be for
revenues from the issuance of building permits in unincorporated places; and
(c) Account
3290, other licenses, permits and fees, classification shall be for revenue,
not otherwise classified, from:
(1) Licenses;
(2) Permits;
and
(3) Fees.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2205.03 Source
3300: Revenue From The Federal Government.
Account 3319, federal grants and reimbursements, classification shall be
for intergovernmental revenues received from any other
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2205.04 Source
3350: Revenue From the State of
(a) Account
3351, shared revenue - block grant for unincorporated places, classification
shall be for intergovernmental revenue from the state of
(b) Account
3352, incentive funds, classification shall be for intergovernmental revenue
received from the state of
(1) Community
based diversion; and
(2) Alternative
disposition programs;
(c) Account
3354, water pollution grants, classification shall be for intergovernmental
revenues received from the state of
(1) Operating
grants;
(2)
Entitlements; or
(3) Shared
revenues;
(d) Account
3355, housing and community development, classification shall be for
intergovernmental revenues received from the state of
(1) Operating
grants;
(2)
Entitlements; or
(3) Shared
revenues;
(e) Account
3356, state and federal forest land reimbursement in unincorporated places,
classification shall be for
intergovernmental revenues received from the state of New Hampshire for
payments in lieu of property tax; and
(f) Account
3359, other state grants and reimbursements, classification shall be for
intergovernmental revenues, not otherwise classified, received from other state
of
(1) Operating
grants;
(2)
Entitlements; or
(3) Shared
revenues.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2205.05 Source
3370: Revenue From Other Governments.
Account 3379, intergovernmental revenues - other, classification shall
be for revenues received from other local governments in the form of:
(a) Operating
grants;
(b)
Entitlements; or
(c) Shared
revenues.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2205.06 Source
3400: Revenues from Charges For Services. Revenue from charges for services shall be classified
into the following accounts:
(a) Account
3401, income from sheriff's department, classification shall be for revenue
received from the charge for services for the sheriff's department;
(b) Account
3402, income from register of deeds, classification shall be for revenue
received from the charge for services
for the register of deeds;
(c) Account
3403, income from county corrections, classification shall be for revenue
received from the charge for goods and services for the county correctional
facility;
(d) Account
3404, income from county nursing homes, classification shall be for revenue
received from the charge for goods and services for the county nursing home(s);
(e) Account
3405, income from county farm, classification shall be for revenue received
from the charge for goods and services for the county farm;
(f) Account
3406, income from cooperative extension service, classification shall be for
revenue received from the charge for services for the cooperative extension
services;
(g) Account
3407, income from maintenance department, classification shall be for revenue
received from the charge for services for the maintenance department; and
(h) Account
3409, other charges, classification shall be for revenue received for goods and services provided by the county
not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2205.07 Source
3500: Revenues from Miscellaneous Sources.
Revenue from miscellaneous sources shall be classified into the
following accounts:
(a) Account
3501, sale of county property, classification shall be for proceeds from the
sale of:
(1) Property
previously used to pursue county business; and
(2) Tax-deeded
property;
(b) Account
3502, interest on investments, classification shall be for revenue earned as
compensation for the use of the county's financial resources;
(c) Account
3503, rents of property, classification shall be for revenue earned as compensation
for the use of the county's property;
(d) Account
3505, escheats, classification shall be for payment or delivery of property to
the appropriate county treasurer following completion of proceedings in RSA
471-C:30;
(e) Account
3506, insurance dividends and reimbursements, classification shall be for
monies returned from the payment of:
(1) Insurance
premiums paid in a prior period; or
(2) Claims for
which the expenditure was incurred in prior periods;
(f) Account
3508, contributions and donations, classification shall be for revenue provided
by private or public contributions; and
(g) Account
3509, revenue from miscellaneous sources not otherwise classified,
classification shall accumulate information for reporting purposes of revenue
from miscellaneous sources not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2205.08 Source
3900: Other Financial Sources.
(a) Inter-fund operating
transfers-in shall be classified as follows:
(1) Account
3911 classification shall be for transfers from the general fund;
(2) Account
3912 classification shall be for transfers from special revenue fund;
(3) Account
3913 classification shall be for transfers from capital projects fund;
(4) Account
3914 classification shall be for transfers from proprietary funds;
(5) Account
3915 classification shall be for transfers from capital reserve fund; and
(6) Account
3916 classification shall be for transfers from trust and fiduciary funds.
(b) Account
3934, proceeds from long-term notes and general obligation bonds,
classification shall be for gross financial resources provided by long-term
general obligation debt.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
PART Rev 2206
CLASSIFICATION OF EXPENDITURE AND EXPENSE FUNCTIONS AND PROGRAMS
Rev 2206.01 Function
4100: General Government. Expenditures for the legislative, judicial
and executive branches of county government shall be classified into the
following accounts:
(a) Account
4110, county convention costs, classification shall be for recording direct
costs of the legislative body;
(b) Account
4120, judicial, classification shall be for recording expenditures of criminal
and civil courts;
(c) Account
4122, jury costs, classification shall be for recording expenditures for:
(1) Jury
hearings;
(2) Witness
fees;
(3) Investigation
costs; and
(4) Clerical
costs;
(d) Account
4123, county attorney's office, classification shall be for recording
expenditures of:
(1) The office
of public defender; and
(2) The county
attorney's office related to legal functions of the county, including:
a. Legal
defense;
b. Ordinance
drafting; and
c. Legal advice
and interpretations of statutes, contracts, and other technical services;
(e) Account
4124, victim witness advocacy program, classification shall be for expenditures
for the provision of information and services to victims and witnesses;
(f) Account
4130, executive, classification shall be for expenditures related to the
executive branch of government including county commissioners and their staff;
(g) Account 4150,
financial administration, classification shall be for expenditures related to
the financial and business operations of the government including:
(1) Accounting;
(2) Budgeting;
(3) Auditing;
(4) Purchasing;
(5) Treasury;
(6) Business systems;
and
(7) Data
processing;
(h) Account
4151, treasurer, classification shall be for expenditures related to the office
of the county treasurer when maintained as an operation separate from financial
administration;
(i) Account
4153, other legal costs, classification shall be for any legal expenditures of
the county outside the county attorney's office;
(j) Account
4155, personnel administration, classification shall be for expenditures
related to employee benefits not allocated to other programs including:
(1) County's
share of payroll taxes;
(2) Group
insurance;
(3) Retirement
plan contributions;
(4) Sick leave
buy-outs; and
(5) Special
awards.
(k) Account
4191, planning and zoning expenditures for unincorporated places, classification
shall be for expenditures related to the control of land use and management of
community resources including:
(1) Master
planning;
(2) Zoning; and
(3) Appeals;
(l) Account
4192, medical examiner, classification shall be for recording expenditures of
the office of the county medical examiner;
(m) Account
4193, register of deeds, classification shall be for recording expenditures of
the office of the county register of deeds;
(n) Account
4194, maintenance of government buildings, classification shall be for
expenditures related to the maintenance, repairs, and protection of all general
governmental buildings and facilities except facilities maintained by a
department directly responsible for its use;
(o) Account 4196,
insurance not otherwise allocated, classification shall be for expenditures for
liability, property and other insurance coverage not allocated to other
programs;
(p) Account
4198, contingency, classification shall be, pursuant to RSA 24:13, II, for
unanticipated expenditures arising during the year; and
(q) Account
4199, other general government, classification shall be for expenditures for
other general governmental purposes or operations not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.02 Function
4200: Public Safety. Expenditures
related to the protection of persons and property shall be classified into the
following accounts:
(a) Account
4211, sheriff's department, classification shall be for expenditures related to
law enforcement including:
(1) Traffic
control;
(2) Protection
of person and property;
(3) Safety;
(4) Criminal
investigation; and
(5) Other
police functions;
(b) Account
4212, custody of prisoners, classification shall be for expenditures for the
temporary detention and custody of offenders;
(c) Account
4214, sheriff's support services, classification shall be for expenditures
related to:
(1) Providing
and maintaining dispatch communications; and
(2) Maintaining
communications equipment; and
(d) Account
4219, other public safety, classification shall be for expenditures related to
public safety matters not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.03 Function
4230: Corrections. Expenditures
related to the county corrections facility shall be classified into the
following accounts:
(a) Account
4230, correction, classification shall be for recording expenditures for the
confinement of individuals arrested or convicted; and
(b) Account
4235, adult probation and parole, classification shall be for recording
expenditures for probation and parole activities involved in rehabilitation of
law violators.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.04 Function
4300:
(a) Account
4301, administration, classification shall be for administrative expenditures
related to the county farm;
(b) Account
4302, operating expenditures, classification shall be for expenditures related
to services and operations of the county farm; and
(c) Account 4309, other county farm expenditures,
classification shall be for county farm expenditures not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.05 Function
4400:
(a) Account
4411, administration, classification shall be for administrative expenditures
related to the county nursing home(s);
(b) Account
4412, operating expense, classification shall be for expenditures related to
services and operations of:
(1) County
hospitals;
(2) Long-term care
facilities; and
(3)
Rehabilitation centers; and
(c) Account
4439, other health, classification shall be for expenditures for health
programs not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.06 Function
4440: Human Services. Expenditures
related to public assistance for individuals who are unable to provide
essential needs for themselves shall be classified into the following accounts:
(a) Account
4441, administration, classification shall be for administrative expenditures
related to human services activities;
(b) Account
4442, direct assistance, classification shall be for expenditures for public
assistance to eligible adult recipients who are unable to provide essential
needs for themselves;
(c) Account
4443, board and care of children, classification shall be for expenditures for
board and care of children including court-ordered placement costs;
(d) Account
4446, diversion programs, classification shall be for allocations of incentive
funds received, pursuant to RSA 170-G:4, XVI;
(e) Account
4447, special outside services, classification shall be for expenditures for
programs or services provided by outside agencies including non-profit and
other health and human services; and
(f) Account
4449, other human services, classification shall be for expenditures for goods
or services rendered by the county not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.07 Function
4610: Cooperative Extension Services.
Expenditures related to the conservation and development of natural
resources shall be classified into the following accounts:
(a) Account
4611, administration, classification shall be for administrative expenditures
related to the county extension services; and
(b) Account
4619, other conservation, classification shall be for expenditures related to
the preservation, conservation and development of natural resources, not
otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.08 Function
4650: Economic Development.
Expenditures relating to activities directed toward economic development
within the county and providing assistance to and opportunities for
economically disadvantaged businesses shall be classified into the following
accounts:
(a) Account
4651, administration, classification shall be for expenditures related to the
general supervision and administration performed by the county government, of
all:
(1) Economic
development; and
(2) Economic
assistance activities;
(b) Account 4652,
economic development, classification shall be for expenditures made to foster
economic growth and development within the county including:
(1) Economic
and industrial surveys;
(2) Financial
assistance to new industries and businesses;
(3) Acquisitions
of industrial sites;
(4) Contact
activities of industrial development agencies; and
(5) Promotional
advertising; and
(c) Account
4659, other, classification shall be for economic development expenditures not
otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.09 Function
4700: Debt Service. Expenditures
related to interest and principal payments on debt shall be classified into the
following accounts:
(a) Account
4711, principal - long-term bonds and notes, classification shall be for
expenditures related to the payment and retirement of long-term debt;
(b) Account
4721, interest - long-term bonds and notes, classification shall be for
expenditures related to the payment of interest associated with long-term debt;
(c) Account
4723, interest on revenue anticipation notes, classification shall be for
expenditures related to the payment of interest on short-term temporary
borrowing related to:
(1) Municipal
assessment; or
(2) Revenue
anticipation obligations;
(d) Account
4750, fiscal agents’ fees, classification shall be for payments made to
financial institutions for services rendered in paying interest and redeeming
debt at maturity;
(e) Account
4760, bond issuance costs, classification shall be for payments to bond
underwriters, legal fees, and other costs associated with bond issuance; and
(f) Account
4790, other debt service charges, classification shall be for expenditures for
interest and other financing charges associated with debt obligations not
otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.10 Function
4800: Intergovernmental Transfers.
Account 4800, intergovernmental transfers, classification shall be for
pass-through of funds to subrecipient organizations in support of activities
financed by grant money.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.11 Function
4900: Capital Outlay. Expenditures
related to capital outlays shall be classified as follows:
(a) Account
4901, land and improvements, classification shall be for expenditures related to
the acquisition of land for:
(1) Future use;
or
(2)
Conservation purposes not allocated to other functions;
(b) Account
4902, machinery, vehicles and equipment, classification shall be for expenditures
related to the acquisition of general government owned machinery, vehicles and
equipment not allocated to other functions;
(c) Account
4903, buildings, classification shall be for expenditures related to the
acquisition, repair, renovation, reconstruction or construction of a public
building not allocated to other functions; and
(d) Account
4904, improvements other than buildings, classification shall be for
expenditures related to capital project activity not otherwise classified.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.12 Function
4905: Depreciation Expense. Expenses
related to recognizing the expiration of tangible and intangible assets shall
be classified into the following accounts:
(a) Account
4905, depreciation, classification shall
be for recording the expiration of the estimated
service life of assets used by the fund types maintained on the accrual basis
of accounting; and
(b) Account 4906,
amortization, classification shall be for recording the expiration of the
intangible assets used by the fund types maintained on the accrual basis of
accounting.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2206.13 Function
4910: Interfund Operating Transfers.
Interfund operating transfers out shall be classified into the following
accounts:
(a) Account
4911 classification shall be for transfers to the general fund;
(b) Account
4912 classification shall be for transfers to special revenue fund;
(c) Account
4913 classification shall be for transfers to capital projects fund;
(d) Account
4914 classification shall be for transfers to proprietary funds;
(e) Account
4915 classification shall be for transfers to capital reserve fund; and
(f) Account
4916 classification shall be for transfers to trust and fiduciary funds.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
PART Rev 2207
CLASSIFICATION OF BALANCE SHEET ACCOUNTS
Rev 2207.01 Assets. Probable future economic benefits obtained or
controlled by a county as a result of past transactions or events shall be classified
into the following accounts:
(a) Account
1010, cash and equivalents, classification shall be for:
(1) Currency;
(2) Coin;
(3) Checks;
(4) Money
orders;
(5) Banker's
drafts on hand;
(6) Petty cash;
or
(7) Deposits with
financial institutions;
(b) Account
1030, investments, classification shall be for securities that provide revenues
in the form of interest and dividends;
(c) Account
1080, property taxes receivable for unincorporated places, classification shall
be for the uncollected portion of taxes the county has levied on behalf of the
unincorporated places;
(d) Account
1081, municipal assessments receivable, classification shall be for municipal
assessments not yet received by the county;
(e) Account 1110,
tax liens receivable, classification shall be for legal claims against property
by the county, on behalf of the unincorporated places, that have been exercised
because of nonpayment of delinquent taxes, interest and penalties, plus the
costs of converting delinquent taxes into tax liens;
(f) Account
1150, accounts receivable, classification shall:
(1) Be for amounts owed to the county on open accounts
from private individuals or organizations for goods and services furnished by a
government; and
(2) Not include
amounts due from other funds or other governments;
(g) Account
1260, due from other governments, classification shall be for amounts owed to
the county from another government which represent:
(1) Charges for
goods and services;
(2) Loans; and
(3)
Intergovernmental grants, entitlements or shared revenues;
(h) Account
1310, due from other funds, classification shall be for amounts owed to one
county fund from another county fund representing:
(1) Charges for
goods and services; and
(2) Interfund
advances to another county fund;
(i) Account
1410, inventory, classification shall be for material and supplies on hand for
future consumption;
(j) Account
1430, prepaid items, classification shall be for charges entered in the
accounts for benefits not yet received;
(k) Account
1610, land and improvements, classification shall be for:
(1) Land
acquired; and
(2) All
improvements made to ready the land for use, net of any applicable
depreciation;
(l) Account
1620, buildings, classification shall be for the cost, net of any applicable
depreciation, of:
(1) Buildings
acquired;
(2) All
expenditures related to construction of buildings;
(3)
Improvements made to extend the life of the structure; and
(4) The capitalized costs of leased property if the
lease meets the criteria specified in FASB statements and interpretations;
(m) Account
1640, machinery, vehicles and equipment, classification shall be for:
(1) Machinery,
vehicles and equipment acquired;
(2) All
expenditures for the construction of machinery and equipment; and
(3) The
capitalized costs of leased machinery, vehicles and equipment if the lease
meets the criteria specified in FASB statements and interpretations;
(n) Account 1650,
construction in progress, classification shall be for the cost of construction
undertaken but not yet completed;
(o) Account
1690, accumulated depreciation, classification shall be for the accumulation of
periodic credits made to record the expiration of estimated service life of
tangible asset used by funds maintained on the accrual basis of accounting; and
(p) Account
1700, other assets, classification shall be for intangible assets and other
assets, not otherwise classified;
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2207.02 Liabilities. Probable future sacrifices of economic
benefits arising from present obligations of a county to transfer assets or provide
services to other entities in the future as a result of past transactions or
events shall be classified as follows:
(a) Account
2020, accounts payable, classification shall be for balances owed to others
for:
(1) Goods;
(2) Supplies;
(3) Services
purchased on open accounts;
(4) Payroll;
and
(5) Deductions
payable;
(b) Account
2030, compensated absences payable, classification shall be for balances
arising through accounting recognition of unpaid costs that come into existence
in the current period which will be discharged at a future time, such as:
(1) Earned
vacation;
(2) Earned sick
leave; and
(3)
(c) Account
2060, contracts payable, classification shall be for amounts due on contracts
for goods and services, including retainage;
(d) Account
2070, due to other governments, classification shall be for amounts owed by the
county to another government, which may represent:
(1) Charges for
goods and services;
(2) Loans; and
(3) Intergovernmental
grants, entitlements or shared revenues;
(e) Account
2080, due to other funds, classification shall be for amounts owed by one
county fund to another county fund representing:
(1) Charges for
goods and services; and
(2) Interfund
advances from another fund;
(f) Account
2090, due to others, classification shall be for amounts owed to other
organizations or individuals for which the county acts as an agent or
fiduciary, including inmate and patient accounts;
(g) Account
2220, deferred revenue, classification shall be for amounts for which asset
recognition requirements have been met; but revenue recognition criteria have
not been met;
(h) Account
2230, notes payable - current, classification shall be for notes due within one
year;
(i) Account
2250, bonds payable - current, classification shall be for the face value of
bonds due within one year;
(j) Account
2260, capital leases payable - current, classification shall be for the current
portion of the discounted present value of total future stipulated payments on
any lease-purchase agreements;
(k) Account
2270, other payables, classification shall be for liabilities, not included
elsewhere, which requires the sacrifice of economic benefits within one
accounting cycle;
(l) Account
2310, notes and bonds payable - long-term, classification shall be for amounts
owed by the county on notes and bonds, which are not due within one year;
(m) Account
2370, capital leases payable, classification shall be for the noncurrent
portion of the discounted present value of total future stipulated payments on
lease-purchase agreements; and
(n) Account
2390, other long-term liabilities, classification shall be for liabilities, not
included elsewhere, which requires the sacrifice of economic benefits at some
future time beyond the next accounting cycle.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2207.03 Fund
Equity. Residual interest in the
assets of a fund that remains after deducting its liabilities shall be
classified as follows:
(a) Account
2440, fund balance reserved for encumbrances, classification shall be for
segregation of a portion of a fund balance for commitments related to
unperformed contracts;
(b) Account
2490, fund balance reserved for special purposes, classification shall be for
segregation of a portion of the fund balance for a specific use including:
(1)
Inventories;
(2) Prepaid
items; and
(3) Excess bond
proceeds legally restricted to the repayment of bond principal;
(c) Account
2530, unreserved fund balance, classification shall be for the unsegregated
residual interest in the assets of a fund that remains after deducting its
liabilities;
(d) Account 2610,
county contributed capital, classification shall be for permanent contribution
by a county to a proprietary fund;
(e) Account
2620, other contributed capital, classification shall be for permanent
contributions by entities other than the county to a proprietary fund;
(f) Account
2790, retained earnings, classification shall be for the accumulated earnings
of a proprietary fund.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
PART Rev 2208
REPORTS REQUIRED
Rev
2208.01 Use of Uniform Classification
of Accounts. All forms in this part
shall be completed using the uniform classification of accounts described in
this chapter.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #9486, eff 6-23-09
Rev 2208.02
(a) Form MS-46, “Proposed Budget and Estimate of
Revenue - County”, shall be completed and copies filed
by the county commissioners, pursuant to RSA 24:21-a, with:
(1) Each member
of the county convention;
(2)
The chairperson of the board of selectmen or mayor of each city within the
county; and
(3)
The secretary of state.
(b) Form MS-46, “Proposed Budget and Estimate of
Revenue - County”, shall be filed by the clerk of the
county convention with the commissioner of the
department of revenue administration,
pursuant to RSA 21-J:34,
XI.
(c) In instances when a county has met subsequently
to consider a proposed supplement to the original proposed budget, the clerk of
the county convention shall complete and file Form MS-46, “Proposed Budget and
Estimate of Revenue - County”, as required in RSA 24:14-a and pursuant to RSA
21-J:34, XIV, with:
(1)
Each member of the county convention;
(2)
The chairperson of the board of selectmen or mayor of each city within
the county;
(3)
The secretary of state; and
(4)
The commissioner of the department of revenue administration.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06; ss by #9486, eff 6-23-09
Rev
2208.03 Form MS-42, Statement of
(a) Form MS-42, “Statement of County
Appropriations and Revenue as Voted”, shall be completed by the clerk of the county convention and a copy
filed with the secretary of state and the commissioner of the department of
revenue, pursuant to RSA 24:24, after the
adoption of:
(1) The budget
by the county convention; and
(2) Supplemental appropriations by the county
convention.
Source. # #9486, eff 6-23-09 (formerly Rev 2208.01)
Rev 2208.04 Form MS-45,
Source. #9486, eff 6-23-09 (formerly Rev 2208.02)
PART Rev 2209
BONDING OF OFFICIALS
Rev
2209.01 Format Requirements for Bond
Instruments.
(a) The position schedule bond may be issued for
either a one-year or a multiple-year period of coverage.
(b) If a multiple-year period of coverage is
issued, the bond shall:
(1) State that
the amount of coverage per position shall be on a yearly basis; and
(2) Be
cumulative to the extent of such limits in each year of the bond.
(c) The
position schedule bond(s) shall:
(1) Present a
schedule showing the:
a. Name of the
elected or appointed officials that are covered;
b. Number of
officials occupying each such position; and
c. Amount of
coverage on each official;
(2) Indicate
the beginning and ending term dates;
(3) Include the
signatures of the attorney-in-fact and the witness to the attorney-in-fact; and
(4) If
extended, be extended by means of a continuation certificate which:
a. Becomes
effective as of the anniversary of the initial date of the position schedule
bond in order to provide continuous coverage;
b. States the
beginning and ending term dates;
c. States the
new amount of coverage for each official;
d. Stipulates
that the limit of the coverage for each position stated in the original bond
and all continuations of that original bond shall be cumulative to the extent
of the limits stated in the original bond in each year;
e. Includes the
signatures of the attorney-in-fact and the witness to the attorney-in-fact; and
f. Is intended
by the parties to have the legal effect of a new and separate obligation issued
for the period stated therein.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2209.02 Effective
Dates. The date of the initial bond
shall coincide with the date of the election of county officers.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2209.03 Period
for Discovery.
(a) The period
for discovery of civil or criminal liability of the bonded official shall be
consistent with applicable statutes of limitations.
(b) The period for discovery as described in
paragraph (a) above shall apply to the termination of the bond as an entirety,
or to the termination of the term of office of any person filling any position
stated in the schedule.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2209.04 Cost
of the Bonds.
(a) The cost of the bond shall be paid by the
county, pursuant to RSA 41:6, III.
(b) In order to operate within the bounds of RSA
31:95 and RSA 32:5, the cost of the bonds shall be appropriated annually
whether the undertaking is issued for a one-year period or a multiple-year
period of coverage.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
Rev 2209.05 Minimum
Surety Bond Requirements for
(a) In addition to the requirements of RSA 27:2,
the minimum surety bond requirements shall be based on the amounts of estimated
collections for each position bonded.
(b) The requirements shall be computed as specified in the
following table:
TABLE
2209.01 MINIMUM BOND REQUIREMENTS
|
REVENUES |
|
BOND REQUIRED |
|
|
|
|
|
FROM |
TO |
|
|
$1,000 |
$5,000 |
$1,000 |
|
5,001 |
10,000 |
2,000 |
|
10,001 |
20,000 |
3,000 |
|
20,001 |
35,000 |
7,000 |
|
35,001 |
50,000 |
8,000 |
|
50,001 |
65,000 |
10,000 |
|
65,001 |
80,000 |
12,000 |
|
80,001 |
100,000 |
15,000 |
|
100,001 |
140,000 |
17,000 |
|
140,001 |
180,000 |
22,000 |
|
180,001 |
220,000 |
27,000 |
|
220,001 |
260,000 |
32,000 |
|
260,001 |
300,000 |
36,000 |
|
300,001 |
375,000 |
38,000 |
|
375,001 |
450,000 |
40,000 |
|
450,001 |
550,000 |
42,000 |
|
550,001 |
650,000 |
44,000 |
|
650,001 |
750,000 |
46,000 |
|
750,001 |
850,000 |
48,000 |
|
850,001 |
925,000 |
50,000 |
|
925,001 |
1,000,000 |
52,000 |
(b) When estimated collections exceed $1,000,000,
the minimum surety bond shall be $52,000 plus 1% of the excess over $1,000,000 of estimated revenues.
Source. #5455, eff 8-28-92; ss by #6808, eff 7-21-98;
ss by #8687, eff 7-21-06
APPENDIX
|
RULE |
STATUTE |
|
|
|
|
Rev
2201.01 – Rev 2201.13 |
RSA
21 J:13, III |
|
Rev
2202.01 – Rev 2202.04 |
RSA
21-J:13, III |
|
Rev
2203 |
Reserved |
|
Rev
2204.01 |
RSA
21-J:13, III |
|
Rev
2204.02 |
Reserved |
|
Rev
2205.01 – Rev 2205.08 |
RSA
21-J:13, III |
|
Rev
2206.01 – Rev 2206.13 |
RSA
21-J:13, III |
|
Rev
2207.01 – Rev 2207.03 |
RSA
21-J:13, III |
|
Rev 2208.01 |
RSA 21-J:13, I; RSA 24:21-a, RSA 21:24 |
|
Rev 2208.02 |
RSA 21-J:13, I; RSA 24:21-a, RSA 21:24 |
|
Rev 2208.03 |
RSA 21-J:13,I; RSA 24:21-a, RSA 21:24 |
|
Rev 2208.04 |
RSA 21-J:13,I; RSA 24:21-a, RSA 21:24 |