CHAPTER Saf-C 5700  OPERATION OF THE CENTRAL REPOSITORY: CRIMINAL RECORDS

 

Statutory Authority:  RSA 106-B:14 and RSA 106-B:7, I(b)

 

REVISION NOTE:

 

        Document #6704, effective 3-3-98, renumbered the rules from Saf-P 400 to Saf-C 5700.  The prior filings for former Saf-P 400 include the following documents:

 

                  #2219, eff 12-31-82

                  #2876, eff 10-12-84; EXPIRED 10-12-90

                  #4982, eff 11-16-90

                  #5360, eff 3-19-92

 

        Note that the rules in Saf-P 400 were out of effect between 10-12-90 and 11-16-90.

 

PART Saf-C 5701  DEFINITIONS

 

          Saf-C 5701.01  "Administration of criminal justice” means the performance of detection, apprehension, detention, pre-trial release, post-trial release, prosecution, adjudication, correctional supervision, rehabilitation of accused persons or criminal offenders, criminal identification activities and the collection, storage, and dissemination of criminal history record information.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5701.02  "Conviction data" means any finding of guilty and the subsequent disposition thereof.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5701.03  "Criminal record release authorization form” means the notarized form, signed by a person who has given written authorization for the release of his or her criminal record to another.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5701.04  "Criminal history record information (CHRI)” means information collected by criminal justice agencies consisting of descriptions and notations of arrests, detentions, indictments, information or other formal criminal charges and any disposition arising therefrom, sentencing, correctional supervision, and release.  The term does not include identification information such as fingerprint records to the extent such information does not indicate involvement of the person in the criminal justice system.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5701.05  "Criminal justice agency (CJA)” means:

 

          (a)  Any court except probate court; or

 

          (b)  A state, county, or local agency, or any subunit thereof, which performs the administration of criminal justice pursuant to a statute or executive order.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5701.06  "Department” means the New Hampshire department of safety.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5701.07  "Director" means the director of the division of state police of the department of safety.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5701.08  "Division” means the division of state police of the department of safety.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5701.09  “Disposition” means “disposition” as defined in RSA 106-K:1, V.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5701.10  “Dissemination” means transmission of criminal history record information to persons, law enforcement personnel, or any public or private agency. Dissemination includes confirmation of the existence or non-existence of CHRI.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5701.11  “Law enforcement personnel” means:

 

          (a)  A sheriff or deputy sheriff of any county, a state police officer, a constable or police officer of any city or town, an official or employee of any jail or corrections institution, a conservation officer, or probation or parole officer; or

 

          (b)  An individual authorized by the commissioner to access records as part of information system design, testing, implementation, or other related information system uses, pursuant to a contractual relationship with the department.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98; ss by #8173, eff 9-21-04, EXPIRED: 9-21-12

 

New.  #10208, eff 10-22-12; ss by #12132, eff 3-17-17

 

          Saf-C 5701.12  "National Crime Prevention and Privacy Compact" means the National Crime Prevention and Privacy Compact pursuant to 42 U.S.C. sections 14611 - 14616, as it existed on January 1, 2002.

 

Source.  #8173, eff 9-21-04, EXPIRED: 9-21-12

 

New.  #10208, eff 10-22-12; ss by #12132, eff 3-17-17 (from Saf-C 5701.111)

 

          Saf-C 5701.13  “Non-conviction data” means information indicating:

 

          (a)  An arrest without disposition if one year has elapsed from the date of arrest and no active prosecution of the charge is pending;

 

          (b)  That the law enforcement agency has elected not to refer a matter to a prosecutor;

 

          (c)  That a prosecutor has elected not to commence criminal proceedings;

 

          (d)  That proceedings have been indefinitely postponed; or

 

          (e)  An acquittal or dismissal.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17 (from Saf-C 5701.12)

 

PART Saf-C 5702  FORWARDING INFORMATION

 

          Saf-C 5702.01  Notification of Arrest.  All state, local, and county law enforcement agencies shall complete and submit arrest information on form FD-249, “Fingerprint Card” (Rev. 3-1-10) to the central repository for each person arrested for any felony, misdemeanor, or violation committed under RSA title LXII.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5702.02  Information Requested on FD-249 (Rev. 3-1-10).

 

          (a)  The following information shall be included on FD-249 (Rev. 3-1-10):

 

(1)  Last name, first name, middle initial and suffix of person fingerprinted;

 

(2)  Signature of person fingerprinted;

 

(3)  Social security number;

 

(4)  Aliases or maiden names;

 

(5)  FBI number;

 

(6)  State identification number;

 

(7)  Date of birth;

 

(8)  Sex, race, height, weight, eye color, and hair color;

 

(9)  An indication as to the person fingerprinted is a juvenile and, if so, whether or not to treat as adult;

 

(10)  Date of arrest;

 

(11)  Place of birth;

 

(12)  Country of citizenship;

 

(13)  Notations regarding any scars, marks, tattoos, and amputations;

 

(14)  Fingerprints of each thumb and finger, taken under the authority of RSA 106-B:13 or 593:2;

 

(15)  The residence/complete address, including city and state;

 

(16)  The name or number of the official taking the fingerprints;

 

(17)  The local identification or reference;

 

(18)  An indication as to whether a photograph is available and whether palm prints are taken;

 

(19)  The employer and occupation;

 

(20)  The charge(s) or citation(s), including disposition;

 

(21)  Any additional information or basis for caution; and

 

(22)  The state bureau stamp.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5702.03  Submission.  As soon as possible but not later than 90 days after arrest, all law enforcement agencies shall submit completed arrest information cards, FD-249 and final disposition sheets to the:

 

Department of Safety

Division of State Police

Criminal Repository

33 Hazen Drive

Concord, NH  03305

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5702.04  Notification of Disposition.

 

          (a)  The clerks of circuit and superior courts shall report the plea, court disposition, and the sentence imposed, if any, or any subsequent modification of the original sentence, of any person brought before the court on a felony, misdemeanor, or violation charge pursuant to RSA 106-B:14, I to the central repository as soon as possible, but not later than 90 days after the case has been disposed of.

 

          (b)  The report shall:

 

(1)  Be on a certified abstract of finding, or a reasonable facsimile thereof, and

 

(2)  Contain at a minimum, the:

 

a.  Name, address, and date of birth of each defendant;

 

b.  Date of offense;

 

c.  Name of offense;

 

d.  Track number;

 

e.  Statutory citation for which the defendant was originally charged;

 

f.  Any subsequent modification thereof;

 

g.  The court, date of sentence, the plea, court disposition, and sentence, if any; or

 

h.  Any subsequent modification of the original sentence.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

PART Saf-C 5703  SECURITY OF CRIMINAL HISTORY RECORD INFORMATION

 

          Saf-C 5703.01  Limits for Reporting.

 

          (a)  All CJAs shall report all arrests for felonies, misdemeanors, and violations committed under RSA title LXII and all dispositions to the central repository within 90 days of the occurrence, for inclusion on the master history record.

 

          (b)  All CJAs shall notify the central repository of the final disposition of all arrests within 90 days of the finding.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5703.02  Audit Procedures.  CHRI shall be reviewed by the director or his designee for completeness and accuracy when it is:

 

          (a)  Processed by state police;

 

          (b)  Received or disseminated by state police;

 

          (c)  Updated by a disposition entry;

 

          (d)  Challenged by a person; or

 

          (e)  Automated by computer.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5703.03  Correction and Reporting.  Information found to be inaccurate as a result of these audit procedures shall be corrected and reported to all CJAs known to have received the information.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5703.04  Dissemination of Criminal History Record Information.  CHRI maintained in the central repository shall be disseminated only to persons or agencies specified in RSA 106-B:14, I(a)-(e).

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5703.05  Dissemination of Non-Conviction Data.  Non-conviction data shall be disseminated only to:

          (a)  Law enforcement personnel; or

 

          (b)  A person requesting his or her own record.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5703.06  Criminal Record Check Fee.

 

          (a)  The cost of a criminal record check shall be $25.00 unless Saf-C 5703.07 applies.

 

          (b)  The $25.00 fee shall be charged regardless of whether the inquiry results in a criminal record or information indicating there is not a criminal record.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98; ss by #8173, eff 9-21-04; ss by #9329, eff 11-21-08, EXPIRED: 11-21-16

 

New.  #12132, eff 3-17-17

 

          Saf-C 5703.07  Fee Exemption.

 

          (a)  The $25.00 criminal record check fee shall not be charged if a record is requested for investigative purposes by an individual representing:

 

(1)  A CJA;

 

(2)  Law enforcement personnel;

 

(3)  The Department of Defense; or

 

(4)  The Internal Revenue Service.

 

          (b)  The secretary of state shall be exempt from paying the $25.00 fee if criminal record release authorization forms are submitted for justice of the peace and notary public applicants.

 

          (c)  Volunteers for public or private not-for-profit agencies that provide services to the elderly, the disabled or children shall be charged $10.00 for each criminal record check requested.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98; ss by #7628, eff 1-23-02; ss by #8173, eff 9-21-04; ss by #9329, eff 11-21-08, EXPIRED: 11-21-16

 

New.  #12132, eff 3-17-17

 

          Saf-C 5703.08  Procedure for A Person to Obtain His or Her Criminal History Record Information.

 

          (a)  A person requesting his or her CHRI shall appear at the central repository or request it in writing by completing and submitting  the criminal record release authorization form, DSSP 256 ‘Criminal History Record Information Request Form’, effective July 15, 2016.

 

          (b)  A person who appears at the central repository shall be required to complete and submit section I of DSSP 256, ‘Criminal History Record Information Request Form’, effective July 15, 2016.

 

          (c)  A person who mails a request for the release of his or her CHRI shall complete and submit both sections I and II of DSSP 256 ‘Criminal Record Information Request Form’, effective July 15, 2016.

 

          (d)  A request by mail shall be addressed to:

 

Department of Safety

Division of State Police

Criminal Record Repository

33 Hazen Drive

Concord, NH  03305

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98, EXPIRED: 3-3-06

 

New.  #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06; ss by #10208, eff 10-22-12; ss by #12132, eff 3-17-17

 

          Saf-C 5703.09  Release of a Person’s Criminal History Record Information.

 

          (a)  A person who requests his or her CHRI shall receive a copy of his or her own criminal conviction records after complying with Saf-C 5703.08 and paying $25.00 for the record check.

 

          (b)  Notwithstanding (a) above, a person shall receive a copy of his or  her own criminal conviction and arrest records after complying with Saf-C 5703.08, paying $25.00 for the record check, and indicating specifically on the authorization form that the person wants his or her criminal arrest records.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98; ss by #8173, eff 9-21-04; ss by #9329, eff 11-21-08, EXPIRED: 11-21-16

 

New.  #12132, eff 3-17-17

 

          Saf-C 5703.10  Procedure for Any Person or Any Public or Private Agency to Request and Receive a Copy of the Criminal Conviction Record of Another.

 

          (a)  To obtain a criminal conviction record of another, the requestor shall present a completed criminal conviction record release authorization form to the central repository, as specified in Saf-C 5703.11, in person or by mail.

 

          (b)  The criminal conviction record release authorization form utilized shall be as follows:

 

Table 5700-1 Criminal History Record Information Release Authorization Forms

 

Form Number

Title

How to Obtain:

DSSP 256

Criminal History Record Information Request Form

(eff. 7/15/16)

www.nh.gov/safety/nhsp

Department of Safety

Division of State Police – Criminal Records Unit

(603) 223-3867

33 Hazen Drive

Concord, NH 03305

DSSP 371

DHHS/DCYF Relative Criminal Check Only

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division for Children, Youth and Families – Foster Care and Adoption  (603) 271-4440 129 Pleasant Street, Concord, NH  03301

DSSP 372

License Exempt Child Care Form NH RSA 170-E:3-a

(eff. 10/1/16)

www.dhhs.nh.gov  Divisions/Offices; Office of Operations Support – Child Care Licensing Unit  (603) 271-9025 129 Pleasant Street, Concord, NH  03301

DSSP 373

Applicants to Practice Medicine NH RSA 329:11-a

(eff. 10/1/16)

www.oplc.nh.gov

Office of Professional Licensure and Certification – Division of Health Professionals (603) 271-4728, 121 South Fruit Street, Suite 301, Concord, NH 03301

DSSP 374

Applicants to Physician Assistants RSA 328-d:3-a

(eff. 10/1/16)

www.oplc.nh.gov

Office of Professional Licensure and Certification – Division of Health Professionals (603) 271-4728, 121 South Fruit Street, Suite 301, Concord, NH 03301

DSSP 375

BDS Area Agencies or Community Mental Health Centers

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division of Community Based Care Services – Bureau of Behavioral Health  (603) 271-5007 105 Pleasant Street, Concord, NH  03301

DSSP 376

TANF Requests for Child Care Form NH RSA 170-E:7, II

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division of Family Assistance – Temporary Assistance for Needy Families  (603) 271-9700 129 Pleasant Street, Concord, NH  03301

DSSP 377

New Applicant – Adoptive Parents Form NH RSA 170-B:18

(eff. 10/1/16)

www.dhhs.nh.gov  Divisions/Offices; Division for Children, Youth and Families – Foster Care and Adoption  (603) 271-4440 129 Pleasant Street, Concord, NH  03301

DSSP 378

Background Check Request of Alcohol and Other Drug Use Counselors NH RSA 330-C

(eff. 10/1/16)

www.oplc.nh.gov

Office of Professional Licensure and Certification – Division of Health Professionals (603) 271-6761, 121 South Fruit Street, Concord, NH 03301

DSSP 380

Driver Education Instructors NH RSA 263:44-b, II

(eff. 10/1/16)

www.nh.gov/safety/dmv 

Department of Safety

Division of Motor Vehicles – Driver Education

(603) 227-4075

23 Hazen Drive

Concord, NH 03305

DSSP 381

Child Day Care NH RSA 170-E:7, II – Child Care Institutions RSA 170-E:29-a:II

(eff. 02/20/15)

www.dhhs.nh.gov  Divisions/Offices; Office of Operations Support – Child Care Licensing Unit  (603) 271-9025 129 Pleasant Street, Concord, NH  03301

Form Number

Title

How to Obtain:

DSSP 382

School Employee/Volunteer Criminal History Record Check RSA 189:13-a

(eff. 10/1/16)

www.nh.gov/safety/nhsp

Department of Safety

Division of State Police – Criminal Records Unit

(603) 223-3867

33 Hazen Drive

Concord, NH 03305

DSSP 383

County Employee Criminal History Background Check NH RSA 28:10-c (eff. 10/1/16)

www.nh.gov/government/local

Counties

Select Specific County

DSSP 384

DCYF Personnel

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Office of the Commissioner – Human Resources  (603) 271-9344 129 Pleasant Street, Concord, NH  03301

DSSP 385

DHHS Area Agencies

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division of Community Based Care Services – Bureau of Developmental Services  (603) 271-5133, 105 Pleasant Street, Concord, NH  03301

DSSP 386

Department of Safety Employees NH RSA 21-P:15-c

(7/15/16)

www.nh.gov/government/state

Department of Safety

Division of Administration

(603) 223-8000

33 Hazen Drive

Concord, NH 03305

DSSP 387

Board of Nursing NH RSA 326-b:15

(eff. 10/1/16)

www.oplc.nh.gov

Office of Professional Licensure and Certification – Division of Health Professionals (603) 271-2323, 121 South Fruit Street, Concord, NH 03301

DSSP 388

Renewal – Foster Parents Form NH RSA 170-E:29

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division for Children, Youth and Families – Foster Care and Adoption  (603) 271-4440 129 Pleasant Street, Concord, NH  03301

DSSP 389

New Applicant – Foster Parents Form NH RSA 170-E:29

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division for Children, Youth and Families – Foster Care and Adoption  (603) 271-4440 129 Pleasant Street, Concord, NH  03301

DSSP 390

Hawkers, Peddlers, and Vendors Background Checks RSA 31:102-a & b

(eff. 10/1/16)

www.nh.gov/government/local

Select Specific Municipality

DSSP 391

Municipal Employee/Volunteer Candidate Background Checks  NH RSA 41:9-b

(eff. 10/1/16)

www.nh.gov/government/local

Select Specific Municipality

DSSP 392

Licensing of Game Operators NH RSA 287-D:12

(eff. 10/1/16)

www.racing.nh.gov

(603)271-3391

14 Integra Drive, Concord, NH  03301

Form Number

Title

How to Obtain:

DSSP 393

Real Estate Appraisers Board NH RSA 310-B:6-a

(eff. 10/1/16)

www.oplc.nh.gov

Office of Professional Licensure and Certification – Division of Technical Professions (603) 271-2219, 121 South Fruit Street, Concord, NH 03301

DSSP 394

Serve America Act Employees or Volunteers

(eff. 10/1/16)

Provided to Applicant by Specific Employer

DSSP 406

Renewal – Adoptive Parents Form NH RSA 170-E:29

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division for Children, Youth and Families – Foster Care and Adoption  (603) 271-4440 129 Pleasant Street, Concord, NH  03301

DSSP 407

Child Day Care RSA 170-E:7, II–Child Care Institutions  RSA 170-E:29-a, II

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Office of Operations Support – Child Care Licensing Unit  (603) 271-9025 129 Pleasant Street, Concord, NH  03301

DSSP 408

Consumer Reporting Agency

(eff. 7/15/16)

Provided to Applicant by Specific Employer

DSSP 409

DCYF Intern/Volunteer Criminal Check Only

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division for Children, Youth and Families – Foster Care and Adoption  (603) 271-4440 129 Pleasant Street, Concord, NH  03301

DSSP 410

DHHS-DCYF Behavioral Health Provider

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division of Community Based Care Services – Bureau of Behavioral Health  (603) 271-5007 105 Pleasant Street, Concord, NH  03301

DSSP 411

DHHS Bureau of Behavioral Health

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division of Community Based Care Services – Bureau of Behavioral Health  (603) 271-5007 105 Pleasant Street, Concord, NH  03301

DSSP 412

Applicants for Initial Registration/Reinstatement as A Medical Technician RSA 328-I:7 (eff. 10/1/16)

www.oplc.nh.gov

Office of Professional Licensure and Certification – Division of Health Professionals (603) 271-8389, 121 South Fruit Street, Concord, NH 03301

DSSP 413

PL 108-79 Federal Prison Rape Elimination Act (PREA) [Contractor]

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division for Children, Youth and Families – Foster Care and Adoption  (603) 271-4440 129 Pleasant Street, Concord, NH  03301

DSSP 414

PL 108-79 Federal Prison Rape Elimination Act (PREA) [Staff]

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division for Children, Youth and Families – Foster Care and Adoption  (603) 271-4440 129 Pleasant Street, Concord, NH  03301

DSSP 415

Therapeutic Cannabis Program RSA 126-X:4, 8

(eff. 10/1/16)

www.dhhs.nh.gov  Divisions/Offices; Office of Operations Support – Therapeutic Cannabis Program  (603) 271-9234 129 Pleasant Street, Concord, NH  03301

DSSP 416

DHHS/DCYF Transportation and Child In Home Care

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division for Children, Youth and Families – Child Development  (603) 271-4242, 129 Pleasant Street, Concord, NH  03301

DSSP 417

New Hampshire Medicaid Program

(eff. 10/1/16)

www.dhhs.nh.gov  Divisions/Offices; Office of Improvement and Integrity – Program Integrity Unit  (603) 271-4344  129 Pleasant Street, Concord, NH  03301

Form Number

Title

How to Obtain:

DSSP 419

NH Banking Department/Banking Division

(eff. 10/1/16)

www.nh,gov/banking

(603) 271-3561

53 Regional Drive, Suite 200, Concord, NH 03301

DSSP 420

Nursing Home Administrators NH RSA 151-A:6-a

(eff. 10/1/16)

www.oplc.nh.gov

Office of Professional Licensure and Certification – Division of Health Professionals (603) 271-4728, 121 South Fruit Street, Suite 301, Concord, NH 03301

DSSP 421

Emergency Medical and Trauma Services

NH RSA 153-A:10-a

(eff. 10/1/16)

www.nh.gov/safety/fstems/ems 

Department of Safety

Division of Fire Standards and Training- Bureau of Emergency Medical Services

(603) 223-4200

98 Smokey Bear Blvd

Concord, NH 03301

DSSP 422

NH Department of Revenue Employee Candidate Background Checks RSA 21-J:3-a (eff. 10/1/16)

www.revenue.nh.gov

(603) 230-5000

109 Pleasant Street, Concord, NH  03301

DSSP 424

New Hampshire Banking Department/Consumer Credit

(eff. 10/1/16)

www.nh,gov/banking

(603) 271-8675

53 Regional Drive, Suite 200, Concord, NH 03301

DSSP 425

Games of Chance Facility License NH RSA 287-D:8, VII

(eff. 10/1/16)

www.racing.nh.gov

(603)271-3391

14 Integra Drive, Concord, NH  03301

DSSP 426

NH Banking Department Employees RSA 383:7

(eff. 10/1/16)

www.nh,gov/banking

(603) 271-3561

53 Regional Drive, Suite 200, Concord, NH 03301

DSSP 427

Foster/Adoptive Adult Household Member Form NH RSA 170-E:29

(eff. 7/15/16)

www.dhhs.nh.gov  Divisions/Offices; Division for Children, Youth and Families – Foster Care and Adoption  (603) 271-4440 129 Pleasant Street, Concord, NH  03301

 

          (c)  In addition to the criminal conviction record release authorization form, $25.00 shall be included for the record check.

 

          (d)  On receipt of a completed criminal conviction record release authorization form and $25.00, a copy of the requested criminal conviction record shall be given or sent to the requestor.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98; amd by #8173, eff 9-21-04; amd by #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06; ss by #9329, eff 11-21-08, EXPIRED: 11-21-16

 

New.  #12132, eff 3-17-17

 

          Saf-C 5703.11  Authorization for Release of Criminal Conviction Record.

 

          (a)  The following shall be provided by the person authorizing release of his or her criminal conviction record:

 

(1)  Name, including any alias, and address;

 

(2)  Date of birth;

 

(3)  Driver license number and state, if licensed;

 

(4)  Eye, hair color, and sex;

 

(5)  Use for the record;

 

(6)  Name of person or agency authorized to receive record;

 

(7)  Address of person or agency authorized to receive record;

 

(8)  Signature and date signed by person authorizing release of his or her criminal conviction record; and

 

(9)  Signature and seal of a notary public or signature of a justice of the peace and date.

 

          (b)  The requestor shall provide the following:

 

(1)  Signature and printed name of requestor or person acting on behalf of agency; and

 

(2)  Date.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98; amd by #8173, eff 9-21-04; amd by #8591, INTERIM, eff 3-24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5703.12  Procedure for Correcting a CHRI.

 

          (a)  Persons or their attorneys desiring access to their CHRI for the purpose of challenge or correction shall appear at the central repository.

 

          (b)  A copy shall be provided to a person if after review he or she indicates he or she needs the copy to pursue the challenge.

 

          (c)  Any person making a challenge shall identify that portion of his/her CHRI which he or she believes to be inaccurate or incorrect, and shall also give a correct version of his or her record with an explanation of the reason that he or she believes his/her version to be correct.

 

          (d)  The director shall take the following actions within 30 days of receipt of challenge:

 

(1)  Review the records and contact the law enforcement agency or court which submitted the record to compare the information to determine whether the challenge is valid;

 

(2)  If the challenge is valid, which means there is a discrepancy between the information submitted and the information maintained by the law enforcement agency or court, the record shall be corrected and the person and appropriate CJAs shall be notified; and

 

(3)  If the challenge is invalid, the person shall be so informed.

 

          (e)  When a record has been corrected, the division shall notify all non-criminal justice agencies, to whom the data has been disseminated in the last year, of the correction.

 

          (f)  The person shall be entitled to review the information that records the facts, dates, and results of each formal stage of the criminal justice process through which he passes, to ensure that all such steps are completely and accurately recorded.

 

Source.  (See Revision Note at Chapter Heading for Saf-C 5700) #6704, eff 3-3-98; amd by #8591, INTERIM, eff -24-06, EXPIRES: 9-20-06; ss by #8651, eff 6-2-06, EXPIRED: 6-2-14

 

New.  #11157, INTERIM, eff 8-18-16, EXPIRED: 2-14-17

 

New.  #12132, eff 3-17-17

 

          Saf-C 5703.13  Fingerprint Processing Fee.  In addition to any other fees set forth by law or this chapter, the division shall charge an individual a fee of $10.00 for the electronic capture of fingerprint impressions, if required for a criminal record check.

 

Source.  #9396, eff 2-24-09, EXPIRED: 2-24-17

 

New.  #12132, eff 3-17-17

 

PART Saf-C 5704  PROCEDURE FOR CONTRACTED SCHOOL TRANSPORTATION PROVIDER TO REQUEST CRIMINAL HISTORY RECORD

 

          Saf-C 5704.01  Purpose.  The purpose of this section is to facilitate the criminal history records check of private school transportation providers as required pursuant to RSA 189:13-a, to one or more contracting public school district, chartered public school, or public academy.

 

Source.  #12606, eff 8-17-18

 

          Saf-C 5704.02  Scope.  These rules shall apply to private school transportation providers and the public school administrative units, school districts, public chartered schools, or public academies in New Hampshire that hire them.

 

Source.  #12606, eff 8-17-18

 

          Saf-C 5704.03  Definitions.  For the purposes of this part, the following terms shall be defined as follows:

 

          (a)  “School transportation provider” means a school bus driver or monitor employed by a school bus transportation agency contracting with a public school administrative unit, school district, chartered public school, or public academy, to provide transportation services for children;

 

          (b)  “School” means a public school administrative unit, school district, chartered public school, or public academy that has been approved by the New Hampshire state board of education; and

 

          (c)  “School bus transportation agency” means a private school bus company contracting with a public school to provide drivers and monitors for the transport and supervision of school children.

 

Source.  #12606, eff 8-17-18

 

          Saf-C 5704.04  Procedure for School Transportation Provider Criminal History Record Check Request.

 

          (a)  Notwithstanding any rule to the contrary, a school transportation provider seeking to authorize the release of his or her criminal history record to a superintendent or chief executive officer for the purposes of RSA 189:13-a, shall submit to the division the following:

 

(1)  A fully executed DSSP 434 Contracted School Transportation Providers Criminal History Record Release Form”, effective 8/1/18;

 

(2)  A complete set of fingerprints pursuant to Saf-C 5705; and

 

(3)  All applicable fees as set forth in (b) below.

 

          (b)  In addition to the fees set forth in Saf-C 5703.10(c), Saf-C 5703.13, and Saf-C 5705.06(b), a $5.00 fee shall be assessed for each listed school superintendent or chief executive officer on DSSP 434.

 

Source.  #12606, eff 8-17-18

 

          Saf-C 5704.05  Release of Criminal History Record Check.  Upon receipt of the information set forth in Saf-C 5704.04(a) above, the division shall complete the criminal history record check and submit the results to each named superintendent or chief executive officer.

 

Source.  #12606, eff 8-17-18

 

          Saf-C 5704.06  Dissemination Prohibited.

 

          (a)  The superintendent or the chief executive officer receiving the results shall maintain the confidentiality of all criminal history records received and shall not further disseminate the information or record to anyone else.

 

          (b)  In accordance with RSA 189:13-a, III, the superintendent or the chief executive officer receiving criminal history records information that contain no criminal record shall be destroyed immediately following review of the information. If the criminal history records information does indicate a criminal record, the superintendent or the chief executive officer, as applicable, shall destroy the records within 60 days of receipt of the criminal history record.

 

Source.  #12606, eff 8-17-18

 

PART Saf-C 5705  NATIONAL CRIME PREVENTION AND PRIVACY COMPACT

 

          Saf-C 5705.01  Purpose.  This part sets forth the procedure for the dissemination of criminal history information for non-criminal justice purposes, pursuant to the National Crime Prevention and Privacy Compact.

 

Source.  #8173, eff 9-21-04, EXPIRED: 9-21-12

 

New.  #10208, eff 10-22-12; ss by #12132, eff 3-17-17; renumbered by #12606 (formerly Saf-C 5704.01)

 

          Saf-C 5705.02  Definitions.  Whenever used in this part, the following terms shall be construed as set forth below, unless different meaning is clearly stated within the text:

 

          (a)  "Noncriminal justice purpose" means use of criminal history records for purposes authorized by federal or state law other than purposes relating to criminal justice activities, including employment suitability, licensing determinations, immigration and naturalization matters, and security clearances.

 

          (b)  "State" means any state, territory, or possession of the United States, the District of Columbia, and the Commonwealth of Puerto Rico.

 

Source.  #8173, eff 9-21-04, EXPIRED: 9-21-12

 

New.  #10208, eff 10-22-12; ss by #12132, eff 3-17-17; renumbered by #12606 (formerly Saf-C 5704.02)

 

          Saf-C 5705.03  Positive Identification.

 

          (a)  Fingerprints of the individual whose criminal history record is sought shall be submitted with all requests for criminal history record checks for noncriminal justice purposes.

 

          (b)  In addition to the fees established in Saf-C 5703.06, the division shall also collect the fee as set forth in Saf-C 5704.06(b) below, involving fingerprint processing for noncriminal justice purposes.

 

Source.  #8173, eff 9-21-04; amd by #9329, eff 11-21-08; ss by #10208, eff 10-22-12; ss by #12132, eff 3-17-17; renumbered by #12606 (formerly Saf-C 5704.03)

 

          Saf-C 5705.04  Interstate Request.  Each request for a criminal history record check utilizing the national indices made under any approved state statute shall be submitted through that state's criminal history record repository.

 

Source.  #8173, eff 9-21-04, EXPIRED: 9-21-12

 

New.  #10208, eff 10-22-12; ss by #12132, eff 3-17-17; renumbered by #12606 (formerly Saf-C 5704.04)

 

          Saf-C 5705.05  Federal Agency Request.  Each request for criminal history record checks utilizing the national indices made under federal authority shall be submitted through the FBI or, if the state criminal history record repository consents to process fingerprint submissions, through the criminal history record repository in the state in which the request originated.

 

Source.  #8173, eff 9-21-04, EXPIRED: 9-21-12

 

New.  #10208, eff 10-22-12; ss by #12132, eff 3-17-17; renumbered by #12606 (formerly Saf-C 5704.05)

 

          Saf-C 5705.06  Fees.

 

          (a)  There shall be no fee for providing criminal history records in response to an electronic request for a record that does not involve a request to process fingerprints.

 

          (b)  There shall be a fee collected by the division as the fee is established and set by the FBI, for handling a request involving fingerprint processing for noncriminal justice purposes.

 

Source.  #8173, eff 9-21-04; amd by #9329, eff 11-21-08; ss by #10208, eff 10-22-12; ss by #12132, eff 3-17-17; renumbered by #12606 (formerly Saf-C 5705.06)

 

APPENDIX

 

Rule

Specific State Statute the Rule Implements

 

 

Saf-C 5701.01 – Saf-C 5701.10 & 5701.13

RSA 541-A:7

Saf-C 5701.11 & Saf-C 5701.12

RSA 541-A:1, XV

 

 

Saf-C 5702.01

RSA 106-B:14, I

Saf-C 5702.02

RSA 541-A:16, I(b)

Saf-C 5702.03 – Saf-C 5703.05

RSA 106-B:14, I

 

 

Saf-C 5703.06 & Saf-C 5703.07

RSA 106-B:7, I(b)

Saf-C 5703.08

RSA 106-B:14, I(b)

Saf-C 5703.09

RSA 106-B:14, I(b)

Saf-C 5703.10

RSA 106-B:14, I(c); 106-B:7, I(b)

Saf-C 5703.10 (a)

RSA 106-B:14, I(c)

Saf-C 5703.10(b)

RSA 106-B:14, I(c) & RSA 541-A:19-b

Saf-C 5703.10 (c) & (d)

RSA 106-B:14, I(c); 106-B:7, I(b)

Saf-C 5703.11

RSA 541-A:16, I(b)

Saf-C 5703.12

RSA 106-B:14, I

Saf-C 5703.13

RSA 106-B:7, I(b)

 

 

Saf-C 5704

RSA 106-B:7, I(b); RSA 106-B:14, I(c); RSA 189:13-a

 

 

Saf-C 5705.01

RSA 106-B:14, III, 42 USC §§145611-14616

Saf-C 5705.02

RSA 541-A:1, XV, 42 USC §§145611-14616

Saf-C 5705.03

RSA 106-B:14, III, 42 USC §§145611-14616

Saf-C 5705.04 -& Saf-C 5705.05

RSA 106-B:14, III, 42 USC §§145611-14616

Saf-C 5705.06

RSA 106-B:14, III, 106-B:7, I(b), 42 USC §§145611-14616