TABLE OF CONTENTS
CHAPTER
Per 100 ORGANIZATIONAL RULES
PART Per 101 PURPOSE
AND SCOPE
Section Per 101.01
Purpose
Section Per 101.02
Scope
Section Per 101.03
Internal Agency Policies
Section Per 101.04
Use of the Human Resources Management System
PART Per 102
DEFINITIONS
Section Per 102.01
Accountability
Section Per 102.02
Agency
Section Per 102.03
Allocation
Section Per 102.04
Annual Leave
Section Per 102.05
Appeal
Section Per 102.06
Applicant
Section Per 102.07
Appointing Authority
Section Per 102.08
Board
Section Per 102.09
Bargaining Unit
Section Per 102.10
Bonus Leave
Section Per 102.11
Candidate
Section Per 102.12
Certification
Section Per 102.13
Class or Class Title
Section Per 102.14
Class Evaluation
Section Per 102.15
Class Series
Section Per 102.16
Class Specification
Section Per 102.17
Classification
Section Per 102.18
Collective Bargaining Agreement
Section Per 102.19
Compensation
Section Per 102.20
Demotion
Section Per 102.21
Dependent Care
Section Per 102.22
Director
Section Per 102.23
Disabled Veteran
Section Per 102.24
Discharge
Section Per 102.25
Division
Section Per 102.26
Earned Rating
Section Per 102.27
Educational Leave
Section Per 102.28
Eligible Candidate
Section Per 102.29
Employee
Section Per 102.30
Examination
Section Per 102.31
Exempt Employee
Section Per 102.32
External Candidate
Section Per 102.33
Human Resources Management System
Section Per 102.34
Immediate Family
Section Per 102.35
Increment Date
Section Per 102.36
Initial Probationary Period
Section Per 102.37
Labor Grade
Section Per 102.38
Layoff
Section Per 102.39 Leave Accrual Date
Section Per 102.40
Longevity Date
Section Per 102.41
Minimum Qualifications
Section Per 102.42
Nonstandard Workweek
Section Per 102.43
Outside Recruitment
Section Per 102.44
Overtime
Section Per 102.45
Part-Time Employee
Section Per 102.46
Permanent Employee
Section Per 102.47
Probationary Period
Section Per 102.48
Promotion
Section Per 102.49
Reallocation
Section Per 102.50
Reassignment
Section Per 102.51
Recall
Section Per 102.52
Reemployment
Section Per 102.53
Reclassification
Section Per 102.54
Reduction in Force
Section Per 102.55
Rehire
Section Per 102.56
Roster
Section Per 102.57
Salary Grade
Section Per 102.58
Salary Increment
Section Per 102.59
Seasonal Appointment
Section Per 102.60
Seniority Date
Section Per 102.61
Separation
Section Per 102.62
Sick Leave
Section Per 102.63
Signature
Section Per 102.64
Standard Workweek
Section Per 102.65
State Classified Service
Section Per 102.66
Step
Section Per 102.67
Supplemental Job Description
Section Per 102.68
Suspension
Section Per 102.69
Technical Assistance Manual
Section Per 102.70
Temporary Appointment
Section Per 102.71
Temporary Fill-In Appointment
Section Per 102.72
Training
Section Per 102.73
Transfer
Section Per 102.74
Vacancy
Section Per 102.75
Veteran
Section Per 102.76
Workweek
Section Per 102.77
Written
PART Per 103 DESCRIPTION OF AGENCY
Section Per 103.01
Organizational Units
Section Per 103.02
Requests for Information
CHAPTER
Per 200 PROCEDURAL RULES
PART Per 201 RULEMAKING
Section Per 201.01
Petitions for Rulemaking
PART Per 202 PUBLIC
COMMENT HEARINGS
Section Per 202.01
Purpose
Section Per 202.02
Public Access and Participation
Section Per 202.03
Limitations on Public Participation
Section Per 202.04
Conduct of Public Comment Hearings
PART Per 203
DECLARATORY RULINGS
Section Per 203.01
Requests for Declaratory Ruling
PART Per 204 EXPLANATION OF ADOPTED RULES
Section Per 204.01
Requests for Explanation of Adopted Rules
Section Per 204.02
Contents of Explanation
PART Per 205 SETTLEMENT OF DISPUTES
Section Per 205.01
Definitions
Section Per 205.02
Informal Settlement Prior to Appeal to the Board
Section Per 205.03
Process of Informal Settlement
Section Per 205.04
Step I Process - Decision by the Supervisor
Section Per 205.05
Step II Process - Decision by the Supervisor’s Division Director
Section Per 205.06
Step III Process - Decision by Appointing Authority
Section Per 205.07
Step IV - Review by the Director
Section Per 205.08
Invalid Appeals and Matters Not Subject to Informal Settlement Process
PART Per 206 COMPUTATION OF TIME
Section Per 206.01
Computation of Time
CHAPTER
Per 300 CLASSIFICATION
PART Per 301 CLASS
ALLOCATION
Section Per 301.01
Description of Classification Plan
Section Per 301.02
Class Specification
Section Per 301.03
Supplemental Job Description
Section Per 301.04
Request for Trainee Status
Section Per 301.05
Request to Classify a Full-Time or Part-Time Temporary Position
PART Per 302 ORGANIZATIONAL
ANALYSIS
Section Per 302.01
Agency Organizational Chart
PART Per 303
REALLOCATION OR RECLASSIFICATION OF FULL-TIME POSITIONS
Section Per 303.01
Allocation of Classified Positions
Section Per 303.02
Completed Request
Section Per 303.03
Incomplete Request
Section Per 303.04
Response of Director
Section Per 303.05
Responsibility of Appointing Authority
Section Per 303.06
Adjustments Due to Reallocation or Reclassification
Section Per 303.07
Request for Temporary Reallocation or Reclassification
PART Per 304
DIRECTOR’S DECISION
Section Per 304.01
Director’s Decision Pursuant to Per 303.01
Section Per 304.02
Director’s Decision Pursuant to Per 303.04 and Per 304.01
CHAPTER
Per 400 RECRUITMENT
PART Per 401 APPLICATION FOR EMPLOYMENT
Section Per 401.01
Required Information
PART Per 402 POSTING
REQUIREMENTS
Section Per 402.01
Posting Within the State
PART Per 403 - RESERVED
PART Per 404 ANNOUNCEMENT OF VACANCY
Section Per 404.01
Public Announcement
Section Per 404.02
Contents of Announcement
PART Per 405 CERTIFICATION
Section Per 405.01
Certification Review Process
Section Per 405.02
Disqualification of Applicants or Candidates
CHAPTER
Per 500 EXAMINATIONS
PART Per 501 EXAMINATION
PROCEDURES
Section Per 501.01
Types of Examinations
Section Per 501.02
Admission to Examination
Section Per 501.03
Character of Examinations
Section Per 501.04
Accommodations for Candidates with Disabilities
Section Per 501.05
Conduct of Examinations
Section Per 501.06
Structured Interviews
Section Per 501.07
Rating of Examinations
Section Per 501.08
Veterans’ Preference
Section Per 501.09
Notice of Written Examination Results
CHAPTER
Per 600 SELECTION
PART Per 601 TYPE OF APPOINTMENT
Section Per 601.01
Temporary Appointment
Section Per 601.02
Emergency Appointment
Section Per 601.03
Seasonal Appointment
Section Per 601.04
Exceptional Appointment
Section Per 601.05
Temporary Fill-in Appointment
Section Per 601.06 Permanent Full-Time Appointment
Section Per 601.07
Probationary Appointment
PART Per 602 FILLING
EXISTING VACANCIES
Section Per 602.01
Transfer of an Employee Within an Agency
Section Per 602.02
Recall or Reemployment of Employees Laid Off from an Agency or Demoted
in Lieu of Layoff Within an Agency
Section Per 602.03
Filling Vacancies Within and Agency
Section Per 602.04
Filling Vacancies by Open Recruitment
PART Per 603
INFORMATION REQUIRED FOR APPOINTMENT
Section Per 603.01
Personnel Action Requests
Section Per 603.02
Employment Eligibility Verification Form I-9
Section Per 603.03
Application for Employment
CHAPTER
Per 700 SENIORITY
PART Per 701
DETERMINING AMOUNT OF SENIORITY
Section Per 701.01
Seniority Based on Full-Time Employment
Section Per 701.02
Seniority Adjustments Due to Prior Military Service
Section Per 701.03
Seniority and Military Leave Without Pay
CHAPTER
Per 800 EMPLOYEE PERFORMANCE
EVALUATION
PART Per 801 PERFORMANCE
EVALUATION PROCESS
Section Per 801.01
Types of Evaluation
Section Per 801.02
Minimum Requirements for All Evaluations
Section Per 801.03
Requirements for Support Staff Evaluation
Section Per 801.04
Requirements for Professional/Technical Evaluation
Section Per 801.05
Requirements for Management Evaluation
Section Per 801.06
Frequency of Evaluation
CHAPTER
Per 900 COMPENSATION
PART Per 901 STEPS
WITHIN SALARY GRADE
Section Per 901.01
Assignment of Steps Within a Salary Grade
Section Per 901.02
Beginning Salary
Section Per 901.03
Salary Increments
Section Per 901.04
Adjustment of Increment Date When Returning from Leave of Absence
Without Pay
Section Per 901.05
Withholding of Salary Increment
Section Per 901.06
Adjustment Due to Reemployment
Section Per 901.07
Adjustment Due to Demotion
Section Per 901.08
Adjustment Due to Permanent Promotion
Section Per 901.09
Adjustment Due to Temporary Promotion
Section Per 901.10
Adjustment Due to Reallocation or Reclassification
Section Per 901.11
Adjustment Due to Temporary Fill-in Appointment
PART Per 902 LONG
SERVICE EMPLOYEES
Section Per 902.01
Longevity Pay
PART Per 903 OVERTIME
Section Per 903.01
Authorization
Section Per 903.02
Notification of Overtime
Section Per 903.03
Compensation
Section Per 903.04
Compensatory Time in Lieu of Payment
Section Per 903.05
Fairness of Administration
Section Per 903.06
Overtime When Employee is Called Back to Work
Section Per 903.07
Timeliness of Payment
PART Per 904
INCREASING COMPENSATION TO ENHANCE RECRUITMENT
Section Per 904.01
Request for Temporary Increase
CHAPTER
Per 1000 INVESTIGATIONS, DISCIPLINE
AND NON-DISCIPLINARY REMOVAL
PART Per 1001 NON-DISCIPLINARY
SUSPENSIONS AND DEMOTIONS FOR INVESTIGATIVE PURPOSES
Section Per 1001.01
Non-Disciplinary Suspension With Pay for
Purposes of Investigation
Section Per 1001.02
Non-Disciplinary Suspension Without Pay for Purposes of Investigation
Section Per 1001.03
Notice of Non-Disciplinary Investigative Suspensions
Section Per 1001.04
Temporary Non-Disciplinary Demotion Pending Investigation
PART Per 1002
DISCIPLINE
Section Per 1002.01
Forms of Discipline
Section Per 1002.02
Dismissal During Initial Probationary Period
Section Per 1002.03 Determining the Appropriate Form of Discipline
Section Per 1002.04
Written Warning
Section Per 1002.05
Withholding Salary Increment
Section Per 1002.06
Disciplinary Suspension Without Pay
Section Per 1002.07
Disciplinary Demotion
Section Per 1002.08
Dismissal
PART Per 1003
REMOVAL FOR NON-DISCIPLINARY REASONS
Section Per 1003.01
Purpose
Section Per 1003.02
Request for Assessment Information
Section Per 1003.03
Removal
Section Per 1003.04
Written Notice
CHAPTER
Per 1100 LAYOFF
PART Per 1101
RESPONSIBILITIES OF APPOINTING AUTHORITIES
Section Per 1101.01
Applicability
Section Per 1101.02
Procedure for Layoff
Section Per 1101.03
Notice of Layoff
Section Per 1101.04
Requests for Director’s Review of Layoff
Section Per 1101.05
Employee’s Personnel Record
Section Per 1101.06
Recall Following Layoff or Demotion in Lieu of Layoff
Section Per 1101.07
Reemployment Following Layoff or Demotion in Lieu of Layoff
CHAPTER
Per 1200 ATTENDANCE AND LEAVE
PART Per 1201 ATTENDANCE
Section Per 1201.01
Basic Workweek
Section Per 1201.02
Rest Periods
Section Per 1201.03
Lunch Periods
Section Per 1201.04
Absence Without Proper Notification
Section Per 1201.05
Absence Without Authorized Leave
Section Per 1201.06
Authorized Unpaid Leave
Section Per 1201.07
Absence Due to a Work-Related Disability
PART Per 1202 LEAVE
REQUESTS
Section Per 1202.01
Requesting Leave
Section Per 1202.02
Leave Requests
Section Per 1202.03
Use of Seniority to Resolve Conflicts
PART Per 1203 ANNUAL
LEAVE
Section Per 1203.01
Formula for Determining Annual Leave
Section Per 1203.02
Academic Employees
Section Per 1203.03
Seasonal Employees
Section Per 1203.04
Probationary and Rehired Employees
Section Per 1203.05
Payment of Unused Annual Leave Upon Separation
Section Per 1203.06
Accumulated Leave for Transfer
Section Per 1203.07
Granting of Annual Leave
Section Per 1203.08
Blood Donations
Section Per 1203.09
State Personnel Examinations
Section Per 1203.10
Volunteer Activities
Section Per 1203.11
Paycheck During Annual Leave
Section Per 1203.12
Leave of Absence in Relation to Annual Leave
PART Per 1204 SICK
LEAVE
Section Per 1204.01
Formula for Determining Sick Leave
Section Per 1204.02
Seasonal and Temporary Employees
Section Per 1204.03
Bonus Leave Related to Sick Leave
Section Per 1204.04
Termination of Service
Section Per 1204.05
Allowable Uses of Sick Leave
Section Per 1204.06
Utilization of Sick Leave
Section Per 1204.07
Physician’s Certificate
Section Per 1204.08
Separation
Section Per 1204.09
Transfer of Service
Section Per 1204.10
Recall
PART Per 1205 LEAVE
OF ABSENCE
Section Per 1205.01
Paid Leave
Section Per 1205.02
Unpaid Leave
PART Per 1206
EDUCATIONAL LEAVE
Section Per 1206.01
Requirements
PART Per 1207
MILITARY LEAVE
Section Per 1207.01
Military Leave Entitlement
Section Per 1207.02
Permanent Employees
Section Per 1207.03
Probationary Employees
Section Per 1207.04
Extended Active Duty
PART Per 1208 CIVIL
LEAVE
Section Per 1208.01
Allowable Uses
PART Per 1209 SICK
LEAVE FOR MATERNITY PURPOSES
Section Per 1209.01
Relation to Other Forms of Leave
PART Per 1210 LEAVE
FOR PART-TIME EMPLOYEES
Section Per 1210.01
Eligibility for Annual and Sick Leave
CHAPTER
Per 1300 HOLIDAYS
PART Per 1301
DESIGNATION OF CALENDAR HOLIDAYS
Section Per 1301.01
Entitlement
Section Per 1301.02
Calendar Holidays Named
PART Per 1302
COMPENSATION FOR CALENDAR HOLIDAYS
Section Per 1302.01
Standard Workweek
Section Per 1302.02
Nonstandard Workweek
Section Per 1302.03
Full-time Employees Who Work Calendar Holidays
Section Per 1302.04
Part-time Employees Who Work Calendar Holidays
PART Per 1303
FLOATING HOLIDAYS
Section Per 1303.01
Number Accrued
CHAPTER
Per 1400 EMPLOYEE ROSTER
PART Per 1401
INFORMATION LISTED
Section Per 1401.01
Maintained by Director
CHAPTER
Per 1500 PERSONNEL RECORDS
PART Per 1501
INSPECTION BY PUBLIC OF EMPLOYEE RECORDS
Section Per 1501.01
Public Access to Non-Confidential Information
Section Per 1501.02
Limited Access to Full Records
Section Per 1501.03
Contents of Personnel Files
Section Per 1501.04
Documents Obtained or Generated During the Course of an Investigation