186-C:40 Evaluation of Process; Meeting Evaluation Form. –
I. The department, in conjunction with the advocate shall develop a meeting evaluation form to be provided to parents, guardians, and caretakers of students with disabilities. The meeting evaluation form shall be provided to parents, guardians, and caretakers of students with disabilities after every meeting with representatives from the school regarding a student with disabilities. The department shall make this form available on its website.
II. The meeting evaluation form shall be designed to allow parents, guardians, and caretakers of students with disabilities to provide feedback on their experience, understanding, and level of satisfaction with the processes involving IEPs, 504 plans, and related supports and services. The meeting evaluation form shall also include sample or suggested questions that may be asked by parents, guardians, and caretakers during this process. Schools shall ensure that any parents, guardians, and caretakers of students with disabilities are given meeting evaluation forms in a language understood by the person receiving the form.
III. Persons receiving the meeting evaluation forms shall be encouraged to return those forms to the issuing school within 10 days upon receipt and may provide a copy of the meeting evaluation form to the advocate. Copies of the completed meeting evaluation forms shall be retained in the student's file, and shall also be distributed to the school's special education team chair or department head, as applicable, and to the school district's director of special education. Schools shall review the forms and shall respond appropriately, if necessary.
IV. Meeting evaluation forms shall not be deemed to be public records pursuant to RSA 91-A.
V. The meeting evaluation forms shall inquire regarding:
(a) Whether documents received by the family related to special education services were given in a timely manner;
(b) The quality of the student's special education team interaction with the parents;
(c) The family's level of confidence in the school or district's explanation, development, and implementation of the IEP, 504 plan, or related supports and services;
(d) The family's level of confidence in the collaboration with their student's team members;
(e) The family's satisfaction level that their voices were heard and that the family's concerns were recognized by the district; and
(f) The family's level of confidence that there are avenues to address any concerns or complaints the family may have in the future regarding their student.
VI. Each school district shall provide written notification which shall be distributed to the family at the time a student with disabilities is referred to special education, in conjunction with the meeting evaluation form.