TABLE OF CONTENTS

 

CHAPTER Adm 100  ORGANIZATIONAL RULES

          PART Adm 101  DEFINITIONS

                  Section Adm 101.01  Commissioner

                  Section Adm 101.02  Department

 

          PART Adm 102  DESCRIPTION OF AGENCY

                  Section Adm 102.01  Location of the Department

                  Section Adm 102.02  Telephone Number of the Department

                  Section Adm 102.03  Commissioner's Office

                  Section Adm 102.04  Departmental Units and Divisions

 

          PART Adm 103  OBTAINING INFORMATION FROM THE DEPARTMENT

                  Section Adm 103.01  Requests for Information

 

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CHAPTER Adm 200  PROCEDURAL RULES

          PART Adm 201  DEFINITIONS

                  Section Adm 201.01  Definitions

 

          PART Adm 202  PURPOSE, SCOPE AND CONSTRUCTION OF RULES

                  Section Adm 202.01  Purpose

                  Section Adm 202.02  Scope

                  Section Adm 202.03  Construction of Rules

 

          PART Adm 203  CONDUCT OF HEARINGS BY PRESIDING OFFICER; WAIVER OF RULES

                  Section Adm 203.01  Presiding Officer

                  Section Adm 203.02  Withdrawal of Presiding Officer

                  Section Adm 203.03  Waiver or Suspension of Rules by Presiding Officer

 

          PART Adm 204  TIME PERIODS

                  Section Adm 204.01  Computation of Time

 

          PART Adm 205  FILING, FORMAT AND DELIVERY OF DOCUMENTS

                  Section Adm 205.01  Date of Issuance or Filing

                  Section Adm 205.02  Format of Documents

                  Section Adm 205.03  Delivery of Documents

 

          PART Adm 206  MOTIONS AND OBJECTIONS

                  Section Adm 206.01  Motions; Objections to Motions; Ruling on Motions

 

          PART Adm 207  COMMENCEMENT OF ADJUDICATIVE PROCEEDINGS; APPEARANCES; PREHEARING AND OTHER CONFERENCES; RECORDING THE HEARING; CONDUCT OF PARTIES, INTERVENORS AND REPRESENTATIVES; EX PARTE COMMUNICATIONS

                  Section Adm 207.01  Commencement of Adjudicative Proceedings

                  Section Adm 207.02  Appearances

                  Section Adm 207.03  Prehearing and Other Conferences

                  Section Adm 207.04  Recording the Hearing

                  Section Adm 207.05  Conduct of Parties, Intervenors and Representatives

                  Section Adm 207.06  Ex Parte Communications

                  Section Adm 207.07  Oaths and Affirmations

 

          PART Adm 208  INTERVENTION; ROLE OF AGENCY STAFF

                  Section Adm 208.01  Intervention Procedure

                  Section Adm 208.02  Effect of Intervention and Rights of an Intervenor

                  Section Adm 208.03  Role of Agency Staff and Complaints

 

          PART Adm 209  CONTINUANCES AND FAILURE TO ATTEND HEARING

                  Section Adm 209.01  Continuances

                  Section Adm 209.02  Failure of a Party to Attend or Participate in the Hearing

 

          PART Adm 210  REQUESTS FOR INFORMATION AND DOCUMENTS

                  Section Adm 210.01  Voluntary Production of Information

                  Section Adm 210.02  Motions to Compel Production of Information and Documents

                  Section Adm 210.03  Mandatory Pre-Hearing Disclosure of Witnesses and Exhibits

 

          PART Adm 211  HEARING PROCEDURE

                  Section Adm 211.01  Standard and Burden of Proof

                  Section Adm 211.02  Order of Testimony; Cross-Examination

                  Section Adm 211.03  Evidence

                  Section Adm 211.04  Proposed Findings of Fact and Rulings of Law

                  Section Adm 211.05  Closing the Record

                  Section Adm 211.06  Reopening the Record

                  Section Adm 211.07  Disposition

                  Section Adm 211.08  Requests for Rehearing

                  Section Adm 211.09  Commissioner’s Review

                  Section Adm 211.10  Retention of Decisions

 

          PART Adm 212  RULEMAKING

                  Section Adm 212.01  Petitions for Rulemaking

 

          PART Adm 213  PUBLIC COMMENT HEARINGS

                  Section Adm 213.01  Purpose

                  Section Adm 213.02  Public Access and Participation

                  Section Adm 213.03  Limitations on Public and Media Participation

                  Section Adm 213.04  Conduct of Public Comment Hearings

 

          PART Adm 214  DECLARATORY RULINGS

                  Section Adm 214.01  Requests for Declaratory Ruling

                  Section Adm 214.02  Effect of Declaratory Rulings

 

          PART Adm 215  EXPLANATION OF ADOPTED RULES

                  Section Adm 215.01  Requests for Explanation of Adopted Rules

                  Section Adm 215.02  Contents of Explanation

 

          PART Adm 216  PETITIONS FOR WAIVER OR SUSPENSION OF RULES

                  Section Adm 216.01  Petitions

                  Section Adm 216.02  Notification to Third Parties

                  Section Adm 216.03  Standard

                  Section Adm 216.04  Action on Petitions

 

          PART Adm 217  SETTLEMENTS

                  Section Adm 217.01  Settlements

 

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CHAPTER Adm 500  BUREAU OF RISK MANAGEMENT LOSS PREVENTION - REPEALED

CHAPTER Adm 600  PROCUREMENT AND PROPERTY RULES

PART Adm 601  GENERAL PROVISIONS

Section Adm 601.01  Scope of Rules

Section Adm 601.02  Purpose of Rules

Section Adm 601.03  Competitive Bidding

Section Adm 601.04  Time

Section Adm 601.05  Waiver of Purchasing Requirements to Prevent Loss of Funds

Section Adm 601.06  Standards to Assure Continuation or Granting of Federal Funds or Other Assistance

Section Adm 601.07  Other Exceptions and Waivers

 

PART Adm 602  DEFINITIONS

Section Adm 602.01  Definitions

 

PART Adm 603  VENDOR CODE NUMBER REQUIREMENTS

Section Adm 603.01  Code Number for Vendors

Section Adm 603.02  Application Procedure for Bidders, Other Purchasing Vendors or Prospective Bidders or Other Purchasing Vendors Seeking to Obtain a Vendor Code Number

Section Adm 603.03  Submission of W-9 Form

Section Adm 603.04  Vendor Code Number List

Section Adm 603.05  Updating of Information by Applicants for a Vendor Code Number

 

PART Adm 604  BIDDING REQUIREMENTS

Section Adm 604.01  Bids, Quotations and Proposals Generally

Section Adm 604.02  Procedural Requirements for Bids, Quotations and Proposals

Section Adm 604.03  Requests for Changes to Bids, Quotations and Proposals

Section Adm 604.04  Disqualification

Section Adm 604.05  Review of Bids, Quotations and Proposals, Including Correction and Cure

Section Adm 604.06  Signing of Bids, Quotations and Proposals

Section Adm 604.07  Bid Form

Section Adm 604.08  Service Contract Proposal Transmittal Letter Form

Section Adm 604.09  Request for Quotation Form

Section Adm 604.10  Agreements Relative to Multi-agency Services Originating with Requests for Proposals

 

PART Adm 605  ADDITIONAL RULES REGARDING OTHER PURCHASING VENDORS

Section Adm 605.01  Disqualifying Factors

Section Adm 605.02  Acceptance of Terms

Section Adm 605.03  Procedural Requirements for Other Purchasing Vendors

 

PART Adm 606  SELECTION, RECOMMENDATION, POST-SELECTION AND OTHER PURCHASING PROCEDURES

Section Adm 606.01  Bidder Selection or Recommendation Procedure

Section Adm 606.02  Final Offer Negotiations

Section Adm 606.03  Cancellation of Selection Process

Section Adm 606.04  Delivery

Section Adm 606.05  Vendor Responsibility for Costs on Default

Section Adm 606.06  Invoicing Requirements

Section Adm 606.07  Withdrawal of Bids and Other Offers

Section Adm 606.08  Commodities or Services Provided Prior to Specified Date or Without Prior Requisition

Section Adm 606.09  Assignment and Subcontracts

Section Adm 606.10  Awards Not To Be Made by Line Item

Section Adm 606.11  Debarment of Vendors

 

PART Adm 607  PURCHASING REQUIREMENTS FOR STATE AGENCIES

Section Adm 607.01  Types of Requisition Forms; Additional Approvals Required for Information Technology Purchases

Section Adm 607.02  Brand Justification Requests

Section Adm 607.03  Sole Source Requests

Section Adm 607.04  Requisitions for Contract Items

Section Adm 607.05  Requisitions for Noncontract Items Over $500

Section Adm 607.06  Field Purchase Orders and Procurement Cards

Section Adm 607.07  Urgent Situations

Section Adm 607.08  Changes to Quantity or Scope in Purchase Orders, Requisition Forms and Proposed Contracts

Section Adm 607.09  Requisitions for Used Items

Section Adm 607.10  Purchases Involving Federal Funding

Section Adm 607.11  Waivers of Purchasing Requirements to Prevent Loss of Federal or Other Funds

 

PART Adm 608  AGENCY REQUIREMENTS FOR PLANT AND PROPERTY MAINTENANCE

Section Adm 608.01  Repairs to Motor Vehicles

Section Adm 608.02  Construction

Section Adm 608.03  Service Contracts

 

PART Adm 609  PRE-ADJUDICATIVE PROCEEDING PROCEDURES IN CASES INVOLVING THE DIVISION OF PROCUREMENT AND SUPPORT SERVICES, BUREAU OF PURCHASE AND PROPERTY

Section Adm 609.01  Inquiries Regarding Awards

Section Adm 609.02  Informal Resolution

 

PART Adm 610  AGENCY LEASES

Section Adm 610.01  Scope

Section Adm 610.02  Definitions

Section Adm 610.03  General Requirements

Section Adm 610.04  Bureau and Division Recommendations

Section Adm 610.05  Required Format and Approval of Rental Agreements

Section Adm 610.06  Phase I - Public Notice

Section Adm 610.07  Phase I - Additional Information to be Made Available by the Agency at the Time of Public Notice

Section Adm 610.08  Phase I - Responses to Notices

Section Adm 610.09  Phase I - Content of Letters of Interest

Section Adm 610.10  Phase I - Initial Review of Potential Properties Following Public Notice

Section Adm 610.11  Exemptions and Waivers from Public Notice Requirement

Section Adm 610.12  Phase II - Rental Agreement Design Development and Proposal Process

Section Adm 610.13  Agency's Selection of Proposed Property

Section Adm 610.14  Procedure for Requesting Approval of Rental Agreements at No Cost or with a Total Value Equal to or Greater than the Governor and Council Approval Threshold

Section Adm 610.15  Form of Leases at No Cost or with a Total Value Equal to or Grater than the Governor and Council Approval Threshold

Section Adm 610.16  Content of License Agreements at No Cost or with a Total Value Equal to or Greater than the Governor and Council Approval Threshold

Section Adm 610.17  Procedure for Requesting Approval of Rental Agreements at a Cost Less than the Governor and Council Approval Threshold

Section Adm 610.18  Rental Package for Rental Agreements at a Cost Less than the Governor and Council Approval Threshold

Section Adm 610.19  Form of Leases at a Cost Less than the Governor and Council Approval Threshold

Section Adm 610.20  Content of License Agreements for a Cost Less than the Governor and Council Approval Threshold

Section Adm 610.21  Vendor Code Number Requirements for Lessors and Licensors

Section Adm 610.22  Agency Reporting of Leases and Licenses for Use of Premises

Section Adm 610.23  Duration of Rental Agreements

Section Adm 610.24  Waiver Procedure

Section Adm 610.25  Cancellation of Selection Process

Section Adm 610.26  Debarment

 

PART Adm 611  STATE SURPLUS MANAGEMENT

Section Adm 611.01  Definitions

Section Adm 611.02  Acceptance and Valuation of Items By State Surplus Management

Section Adm 611.03  Property Delivered to State Surplus Management

Section Adm 611.04  Repairs by State Surplus Management

Section Adm 611.05  Submission of Computers or Computer Components to State Surplus Management

Section Adm 611.06  Initial Estimated Disposal Value

Section Adm 611.07  Declaration of Surplus, Submission and Forms

Section Adm 611.08  Motor Vehicles

Section Adm 611.09  Trade-Ins

Section Adm 611.10  Viewing of Surplus Items

Section Adm 611.11  Redistribution of Surplus Property

Section Adm 611.12  Receipts and Invoices

Section Adm 611.13  Items Not Otherwise Redistributed

Section Adm 611.14  Closing Date

Section Adm 611.15  Revenue Generated from the Disposal of Property

Section Adm 611.16  Charges and Procedures in the Case of Redistribution of Property

Section Adm 611.17  Contracts for Disposition of Property Entered Into by the Division of Procurement and Support Services

Section Adm 611.18  Submissions to State Surplus Management By Entities Other than Agencies

 

PART Adm 612  FEDERAL SURPLUS FOOD DISTRIBUTION PROGRAM

Section Adm 612.01  Purpose

Section Adm 612.02  Applicability of Federal Regulations

Section Adm 612.03  Definitions

Section Adm 612.04  Application Procedure for Participation in the National School Lunch Program, Child and Adult Care Food Program, or Summer Food Service Program for Children

Section Adm 612.05  Surplus Distribution Agreement Form

Section Adm 612.06  Supporting Materials Required for Participation in the National School Lunch Program

Section Adm 612.07  Supporting Material Required for Participation in the Child and Adult Care Food Program

Section Adm 612.08  Supporting Material Required for Participation in the Summer Food Service Program for Children

Section Adm 612.09  Application Procedure for Participation in the Summer Camp Food Service Program

Section Adm 612.10  Application Procedure for Participation in Charitable Institution Programs

Section Adm 612.11  The Emergency Food Assistance Program

Section Adm 612.12  Records

Section Adm 612.13  Procedures for Recipients

Section Adm 612.14  Termination

Section Adm 612.15  Entities No Longer Wishing to Participate In the Summer Food Service Program for Children, or Charitable Institution Programs

 

PART Adm 613  FEDERAL SURPLUS PROPERTY PROGRAM

Section Adm 613.01  Purpose and Scope

Section Adm 613.02  Definitions

Section Adm 613.03  Applications and Eligible Donees

Section Adm 613.04  Length of Validity of Executed Forms

Section Adm 613.05  Eligibility and Conditional Eligibility

Section Adm 613.06  Use of Property

Section Adm 613.07  General Provisions

Section Adm 613.08  Termination

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CHAPTER Adm 700  LOSS PREVENTION

PART Adm 701  DEFINITIONS

Section Adm 701.01  Definitions

 

          PART Adm 702  PEOPLE RESPONSIBLE FOR CONTROLLING RISK

Section Adm 702.01  Responsibilities of an Agency Head

Section Adm 702.02  Designation of Agency Risk Management Coordinator

Section Adm 702.03  Responsibilities of the Agency Risk Management Coordinator

 

          PART Adm 703  AGENCY OBLIGATIONS WITH RESPECT TO HEALTH AND SAFETY

                  Section Adm 703.01  Agency Obligation with Respect to Written Health and Safety Program

                  Section Adm 703.02  Obligation to Submit Current Written Health and Safety Program to the Unit

                  Section Adm 703.03  Obligation to File a Completed Department of Labor Form WCSSF

 

          PART Adm 704  WRITTEN HEALTH AND SAFETY PROGRAMS

                  Section Adm 704.01  Elements of the Written Health and Safety Program

                  Section Adm 704.02  Plans for Identified Hazards

 

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CHAPTER Adm 1000  RECOUPMENT OF EXPENDITURES FOR INDIGENT DEFENSE

PART Adm 1001  PURPOSE AND APPLICABILITY

Section Adm 1001.01  Purpose

Section Adm 1001.02  Applicability

 

PART Adm 1002  DEFINITIONS

Section Adm 1002.01  Appointed Counsel

Section Adm 1002.02  Conviction

Section Adm 1002.03  Defendant

Section Adm 1002.04  Defense Services

Section Adm 1002.05  Expenses

Section Adm 1002.06  Financial Statement

Section Adm 1002.07  Initial Payment

Section Adm 1002.08  Minimum Liability for Legal Expenses

Section Adm 1002.09  Office of Cost Containment (OCC)

Section Adm 1002.10  Presiding Judge

 

PART Adm 1003  APPLICATION FOR APPOINTED COUNSEL OR STATE PAYMENT FOR OTHER DEFENSE SERVICES OR EXPENSES

Section Adm 1003.01  Application

Section Adm 1003.02  Information Required on a Financial Statement

Section Adm 1003.03  Defendants Representations on Application for State Payment of Defense Services or Expenses

Section Adm 1003.04  Defendant’s Obligation to Review Financial Statement

Section Adm 1003.05  Defendant’s Obligation to Maintain Contact with the Court and the Office of Cost Containment

 

PART Adm 1004  ELIGIBILITY FOR APPOINTED COUNSEL AND STATE PAYMENT FOR OTHER DEFENSE SERVICES AND EXPENSES

Section Adm 1004.01  Determination of Ineligibility

Section Adm 1004.02  Eligible Defendants

 

PART Adm 1005  DEFENDANT’S REPAYMENT OBLIGATION

Section Adm 1005.01  Repayment of the Cost of Appointed Counsel

Section Adm 1005.02  Method of Repayment of the Cost of Appointed Counsel

Section Adm 1005.03  Adjustments in Payment Amounts and Payment Schedule

Section Adm 1005.04  Additional Liabilities of Defendant

Section Adm 1005.05  Investigations by the Office of Cost Containment